59Contents of minutes of meetings

59 Contents of minutes of meetings For section 101(2)(a)(iv) of the Act, the minutes of a meeting of an audit committee, a council, a council committee and a local authority must include the following information: (a) the date, time and place of the meeting (including the time of opening and closing the meeting); (b) if the meeting is closed to the public – the time or times of the closure and the reasons for the closure; (c) the motions (including motions for amendments to motions) moved at the meeting and the names of the mover and seconder of each motion; (d) how the meeting deals with each motion; (e) if the meeting is adjourned – the date, time and place to which the meeting is adjourned; (f) for a meeting of a council – any council resolutions that take place at the meeting; (g) the following details: (i) if a member arrives at the meeting later than its time of opening – the time the member arrived at the meeting; (ii) if a member departs from the meeting earlier than its time of closing – the time the member departed the meeting; (iii) if a member departs from the meeting earlier than its time of closing and returned to the meeting – the time the member returned to the meeting; (h) if any confidential business was considered at a meeting – the name and position of each person who attended the meeting. Note for paragraph (g) The time of the opening or closing of a meeting is the actual time of the opening or closing of the meeting, not the scheduled time of the opening or closing of the meeting.

Local Government (General) Regulations 2021 36