This section sets out practical, source-grounded steps councils, auditors and Departmental officers should take to comply with the new requirements and to manage the implementation risks created by the Act. All steps are traceable to the Act's operative clauses: s 83A, amended s 84(2), s 2 (commencement) and s 48 (repeal timing).
For councils (practical checklist)
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Monitor commencement and public announcements. Because Part 3 commences on proclamation (s 2(2)), councils must monitor the Government Gazette, the Department's communications and the Director's releases to determine the date s 83A and the amended s 84(2) are in force. The Director must publish the model on the relevant Department website on receipt (s 83A(3)(a)). Councils should subscribe to relevant Department feeds and maintain contact points with the Director's office.
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Retrieve the model promptly and check publication date. Once the Director publishes the model on the Department website and provides a copy (s 83A(3)(a) and (b)), councils must obtain the current model and confirm which financial year it applies to, and the model version. Maintain an internal record of receipt and the link or copy provided.
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Map model requirements to existing accounting systems. Review the model form and required information and map each required disclosure to your chart of accounts, sub-ledgers, asset registers and other source systems. Identify gaps where your systems do not produce required outputs and calculate the effort to produce those outputs.
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Plan implementation to meet financial year deadlines. The Director must provide the model "no later than the next occurring 30 June" for the financial year ending on that 30 June (s 83A(3)(b)). Use that date as the latest acceptable point to have the model applied. If the model is delivered late, escalate to the Director and document steps taken to implement. If the model is provided after your closing processes, seek written administrative guidance from the Auditor-General or Director regarding acceptable approaches.
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Coordinate early with auditors. Engage your Auditor-General-appointed or contracted auditors early to agree audit evidence plans consistent with the new model. Auditors will need to verify compliance with the model's form and information content as required by the amended s 84(2).
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Update templates and disclosure schedules. Convert statutory financial statements templates to the model form and produce disclosure schedules that reconcile model line items to the council's systems. Institute version control so that later replacement models can be distinguished from prior versions.
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Document compliance decisions. Keep contemporaneous records showing how each model requirement is met or, if not practicable, what mitigations were adopted. This record will be important in case of audit qualifications or administrative review.
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Prepare for replacement models. The Auditor-General may issue replacement models from time to time (s 83A(2)). Establish an internal change control process to evaluate replacement models, update templates, re-map data sources, and notify auditors and councillors. Consider negotiating service-level expectations with vendors to update reporting modules promptly.
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Review the Principal Act for deleted paragraph (da). Identify whether the deletion of paragraph (da) of s 84(2) affects any compliance alternative or relief previously available. Adjust procedures accordingly.
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Engage with the Director or Auditor-General for clarification. If the model is ambiguous about certain disclosures, seek formal clarification from the Director or Auditor-General and maintain written records of that advice.
For auditors and audit committees
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Review the model on publication and advise management on auditability. Auditors should assess whether the model's required information and format are compatible with audit evidence standards and whether additional evidence will be needed.
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Factor model compliance into audit opinions. Since the amended s 84(2) requires councils to produce financial statements in the model form, auditors should include compliance with the model as a checklist item in year-end audit procedures and consider the need for modified opinions if non-compliance is material.
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Seek formal guidance if the model appears to conflict with accounting standards. If a model requirement departs from applicable accounting standards, auditors should seek guidance from the Auditor-General or the Director and document the position.
For the Director and the Department
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Publish promptly and clearly. On receipt of the model the Director must publish it on the relevant Department website and provide a copy to each council "no later than the next occurring 30 June" for the financial year ending on that 30 June (s 83A(3)). Publication should include versioning, effective dates, explanatory notes, worked examples and contact points for queries.
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Provide advance notice where possible. Although the Act sets only a latest date, the Director should aim to provide models with practical lead time to councils. Consider establishing an administrative timetable and communicating expected publication dates.
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Maintain version control and archives. Given the Auditor-General can issue replacements "from time to time" (s 83A(2)), the Department should maintain an archive of prior models with effective dates to reduce confusion.
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Coordinate with the Auditor-General. Establish formal channels to ensure model issuance follows appropriate drafting, consultation and explanatory processes. While the Act does not require consultation, administrative cooperation will minimise implementation friction.
For vendors and system integrators
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Prepare flexible templates. Build reporting templates that can be reconfigured to new model layouts without major redevelopment.
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Offer conversion services. Provide mapping and migration services to councils to translate existing ledgers and disclosures to the model form.
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Manage change control. Work with councils' finance teams and auditors to test model outputs before year-end.
Concluding operational point
Because this Act creates mandatory form and content obligations without specifying enforcement or detailed transitional mechanics, prudent implementers should prioritise documentation, early engagement with auditors and the Director, and building flexible accounting/reporting systems to accommodate model replacements.