7.1. Before You submit an EOI application or full application, You and the named participants must read these grant guidelines, the Instructions to Applicants, and the draft grant agreement. These documents may be found on GrantConnect. Any alterations and addenda will be published on GrantConnect and by registering on this website you will be automatically notified of any changes.
7.2. To submit an EOI application and a full application, You must:
complete the application form in the format We require as detailed in the Instructions to Applicants;
b. address all of the eligibility and assessment criteria;
c. make sure that Your application is submitted in accordance with these grant guidelines, grant agreement, Instructions to Applicants and application form. You must only submit an application, if it and the named participants, will be eligible for the grant opportunity as per these grant guidelines;
d. certify that the application is compliant with these grant guidelines and all relevant laws and regulations including having regard to the Guidelines to Counter Foreign Interference in the Australian University Sector published on theDepartment of Education, Skills and Employment website;
e. submit Your application through Your Research Office; and
f. ensure that the person assigned the Research Office Delegate role in RMS is authorised to certify and submit applications.
7.3. A full application may be submitted only if invited by the ARC.
7.4. Substantial changes to the research program, personnel or organisations in a full application arising from a single previous EOI application must be fully justified.
7.5. We reserve the right to invite a single amalgamated full application where the research programs of two or more EOI applications demonstrate significant synergy, overlap or duplication. The Administering Organisations may choose to give effect to Our invitation. Should the invitation be accepted, the Administering Organisations of the EOI applications will be responsible for negotiating with the previously proposed Centre Directors, researchers and organisations in relation to the coordination, preparation and submission of a single amalgamated full application. We will not accept separate individual full applications arising from EOI applications where a single amalgamated full application has been invited.
7.6. Where a single amalgamated full application has been invited, the proposed research program, personnel and organisations may vary from those stated in the individual EOI applications. It is expected, however, that the amalgamated full application will incorporate aspects of both the research programs and appropriate personnel and organisations from each initial EOI application.
7.7. You must provide a budget in a full application. In the budget:
You cannot include cash or in-kind contributions in years beyond the project activity period.
There are no minimum cash or in-kind requirements for any organisations named on the application. If included in the application, in-kind contributions must be essential and central to the application. It is Your responsibility to establish the merit of the case for recognition of in-kind contributions.
c. In-kind contributions must not include basic salary for any Commonwealth Fellowships, unless it is salary over and above the Commonwealth component supported.
7.8. We reserve the right to determine the value of Partner Organisation contributions and may, for the purposes of assessment, determine contributions to be at levels that may differ from those in Your application.
7.9. You are responsible for ensuring that Your application is complete and all details in the application are accurate and current at the time of submission.
7.10. You cannot change Your application after the application submission date and time, unless invited by the ARC.
7.11. We reserve the right at any point in the process to seek evidence from You to support the certification of applications.
7.12. The application form includes help information and further information is in the instructions to applicants document on GrantConnect. If You have any technical difficulties, please contact arc-systems@arc.gov.au.
Attachments to the application
7.13. You must attach supporting documentation to the application form in line with the instructions provided in the form or in the instructions to applicants. You should only attach requested documents. We will not consider information in attachments that We do not request.
7.14. Your full application must include a letter of support from each Other Eligible Organisation and Partner Organisation which must:
include the official letterhead;
b. be no more than two A4 pages;
c. include a brief profile of the organisation;
d. provide details of the cash and/or in-kind contributions;
e. certify that no part of its cash contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory Government sources for the purposes of research (if a cash contribution is being made) nor from funds previously used to leverage government research or research infrastructure funding;
f. specify the participation of named participants in the application;
g. certify that it will meet the Participating Organisation requirements outlined in a standard ARC grant agreement, including the requirement to enter into arrangements regarding Intellectual Property which do not unreasonably prevent or delay academic outputs; and
h. be signed by a senior representative (Deputy Vice-Chancellor (Research) or equivalent; the Chief Executive Officer, or delegate) of the organisation.
Timing of the grant opportunities
7.15. We publish open and closing times for submission on GrantConnect.
7.16. You must submit Your application to Us between the grant opportunity opening and closing date and time specified on GrantConnect.
7.17. We cannot accept late applications, other than in exceptional circumstances (such as due to natural disasters) in which case We will discuss this with You, and if We agree, invite You to make a late application.
7.18. If You are successful, a grant will commence on the grant commencement date, after Ministerial announcement, or in line with other arrangements that are approved by Us.
Questions during the application period
7.19. Questions during the application period should be directed to Your Research Office. Answers to frequently asked questions may also be posted on GrantConnect.
Withdrawing an application
7.20. We may approve the withdrawal of an application upon receipt of a written request with justification from You. We will only approve such a request in exceptional circumstances.