Subdiv 4Procedures at meetings

Subdivision 4—Procedures at meetings 22—Procedures at meetings (1) The quorum for a meeting of a regional landscape board is determined by dividing the number of current members of the board by 2, ignoring any fraction, and adding 1. (2) If the presiding member is absent from a meeting, a member chosen by the members present at the meeting will preside at the meeting. (3) A decision carried by a majority of the votes cast by members at a meeting is a decision of the regional landscape board. (4) Each member present at a meeting has 1 vote on any question arising for decision, and if the votes are equal, the member presiding at the meeting may exercise a casting vote. (5) A resolution of a regional landscape board— (a) of which notice is given to all members of the board in accordance with procedures determined by the board; and (b) in which a majority of members of the board express their concurrence in a manner determined by the board, will be taken to be a decision of the board made at a meeting of the board. (6) A regional landscape board must cause accurate minutes to be kept of its proceedings. (7) The regulations may make any other provision relating to the proceedings or procedures of a regional landscape board. (8) Subject to this Act and the regulations, a regional landscape board may determine its own procedures. 23—Meetings of boards to be held in public (1) Subject to this clause, a meeting of a regional landscape board must be conducted in a place open to the public. (2) A regional landscape board must give public notice of its intention to hold a meeting that will be open to the public in accordance with the requirements prescribed by the regulations. (3) The notice must state the time and place at which the meeting will be held. (4) The regulations may dispense with the requirement to give notice in prescribed circumstances. (5) A regional landscape board may order that the public be excluded from attendance at a meeting if the board considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider any prescribed information or matter in confidence. (6) A member of the public who, knowing that an order is in force under subsection (5), enters or remains in a room in which a meeting of the board is being held is guilty of an offence. Maximum penalty: $2 500. (7) If an order is made under subsection (5), a note must be made in the minutes of the making of the order and of the grounds on which it was made. 24—Agenda and minutes of meetings open to public to be made available (1) A regional landscape board must make available to members of the public copies of the agenda, and copies of the minutes, of each meeting, or the part of each meeting, that is open to members of the public by publishing them on a website determined by the board, or in such other manner prescribed by the regulations. (2) An agenda under subsection (1) must be made available at least 3 days before the meeting to which it relates is held except where the meeting is held in urgent circumstances.