278Records to be kept and lodged by organisations

278 Records to be kept and lodged by organisations

278 Records to be kept and lodged by organisations

(1) A State organisation must keep the following records—

(a) a register of its members, showing the name, postal address of each member and such other particulars as may be prescribed by the regulations,

(b) a list of the offices in the organisation,

(c) a list of the names, postal addresses and occupations of the persons holding the offices,

(d) such other records as are prescribed by the regulations.

(2) A State organisation must—

(a) enter in the register the name and postal address of each person who becomes a member, within 28 days after the person becomes a member, and

(b) remove from the register the name and postal address of each person who ceases to be a member, within 28 days after the person ceases to be a member, and

(c) enter in the register any change in the particulars shown on the register, within 28 days after the matters necessitating the change become known to the organisation.

(3) A State organisation must lodge with the Industrial Registrar once in each year, at such time as is prescribed by the regulations—

(a) a statutory declaration by the secretary of the organisation certifying that the register of members has, during the immediately preceding calendar year, been kept and maintained as required by subsections (1) and (2), and

(b) a copy of the records required to be kept under subsection (1) (b), (c) and (d), certified by statutory declaration by the secretary of the organisation to be a correct statement of the information contained in those records.

(4) A State organisation must, within 28 days, lodge with the Industrial Registrar notification of any change made to the records required to be kept under subsection (1) (b), (c) and (d), certified by statutory declaration by the secretary of the organisation to be a correct statement of the changes made.

(5) The records kept by a State organisation under this section must be kept at the registered office of the organisation or other place approved by the Industrial Registrar.