36Keeping records

36 Keeping records

(1) For the purposes of section 19‑72 of the Act, a higher education provider must keep records relating to: (a) how the provider assessed a student as academically suited to undertake a unit of study before enrolling the student in the unit of study being undertaken as part of a course of study; and (b) if the provider is satisfied that special circumstances apply to a student for the purposes of section 104‑1A of the Act—the grounds on which the provider is so satisfied; and (c) if the provider determines that undertaking a unit will not impose an unreasonable study load on a person for the purposes of subsections 36-12(2) and 104-1AA(2)—the grounds on which the provider made such a determination.

Note 1: The requirement to undertake the assessment mentioned in paragraph (1)(a) is imposed under section 19‑42 of the Act.

Note 2: For when special circumstances apply to a person, see section 104‑30 of the Act.

(2) The records must be kept in a manner so that they can be readily provided upon request to the student concerned, the Minister or the Secretary. (3) A record required to be kept by a higher education provider under this section must be kept by the provider for the period of 7 years, starting from when the record was made by the provider.