31Deposit of theses

31 Deposit of theses

31.1 When a candidate is admitted to the degree, the Director, Student Administration and Support Services must retain and deliver to the University Library the best copy of a thesis or other publication submitted for the degree.

31.2 The Director, Student Administration and Support Services must retain one copy of a thesis or other publication submitted by a candidate who is not admitted to the degree.

31.3 The submission of an otherwise unpublished thesis by a candidate who is admitted to the degree authorises the University to deal with the thesis as follows:

(a) to make the thesis available in the University Library on demand for the purpose of private study or research; and

(b) with the candidate's permission, to make the thesis otherwise available in microform, paper or digital format for the purpose of private study or research.

31.4 If a candidate is not admitted to the degree, the submission of an otherwise unpublished thesis by the candidate authorises the University to make the thesis available in the office of the Director, Student Administration and Support Services for the purpose of private study and research to any student or member of staff of the University, if after consultation with the prescribed authority and after considering the views, if ascertainable, and interests of the candidate the Director, Student Administration and Support Services considers that the interests of scholarship require the thesis to be made so available and that the interests of the candidate will not be unreasonably prejudiced.

31.5 However, except at the express request of the candidate concerned, a thesis referred to in paragraph 31.3(a) must not, within 12 months after the date on which it was delivered to the University Library, be made available for the purpose of private study or research other than in the University Library.

31.6 Notwithstanding anything contained in subrule 31.3 or 31.4, a candidate may when submitting a thesis, with the consent of and for a period and on conditions specified by the Committee on the recommendation of the prescribed authority, forbid access to an appendix to the thesis marked “confidential appendix”.

31.7 The Committee must not give its consent under subrule 31.6 in relation to an appendix to a thesis unless the Committee is satisfied, on the recommendation of the prescribed authority, that:

(a) the appendix contains material obtained on conditions legally requiring the material to be kept confidential; or

(b) having regard to the circumstances in which, or the conditions on which, the material contained in the appendix was obtained, it is reasonable that the material should be kept confidential.

31.8 Notwithstanding anything contained in subrule 31.3 or 31.4, a candidate may, when submitting a thesis, prohibit for a specified period the disclosure of the thesis or some part of it by the University Library or the Director, Student Administration and Support Services to any person if the Committee on the recommendation of the prescribed authority certifies that such prohibition for the period indicated is reasonable having regard to the protection of the candidate's interest under laws respecting copyright, designs or patents, or commercially, financially or culturally confidential information.