20Voting members must be given ballot documents

20 Voting members must be given ballot documents (1) At least 3 weeks before the voting close date for a ballot, the person conducting the ballot must give each voting member the following: (a) a voting document; (b) if the ballot is not to be conducted electronically— (i) a reply paid envelope addressed to the person conducting the ballot for the return of the voting document; or (ii) the address to which the voting document is to be returned; (c) a notice containing the following information: (i) in relation to the question to be decided by the voting members— (A) a fair description of the question; and (B) a balanced outline of arguments for and against the question; and (C) a balanced appraisal of the consequences of any possible decision; (ii) the voting close date; (iii) when and where the results of the ballot may be obtained. Note 1 The person conducting the ballot may post, fax or email the material to club members (see Legislation Act, s 247 (Service of documents on individuals) and pt 19.5 (Service of documents) generally). Note 2 Notice may be given electronically in certain circumstances (see Electronic Transactions Act 2001, s 8). (2) For subsection (1) (c) (i), the notice may include a recommendation that members vote in a particular way on the question.

Section 21 (3) A document mentioned in subsection (1) (a), (b) (ii) or (c) may be sent to a member in electronic form. Example—electronic form attached to an email