17Telling commission about ballot

17 Telling commission about ballot (1) At the appropriate time, the club secretary must tell the commission, in writing— (a) that the club is holding a ballot; and (b) the reason for holding the ballot; and (c) how the ballot will be conducted; and

Section 17 page 14 Gaming Machine Regulation 2004 (d) if the ballot will be conducted electronically—details of the electronic ballot; and (e) if the ballot will be conducted by an independent ballot service provider— (i) the name of the provider; and (ii) that the ballot will be conducted by that provider; and (f) the voting close date for the ballot. Examples—par (c) 1 electronically 2 by mail Example—par (d) the electronic process to be used including the way the votes will be counted (2) The club secretary must, at the same time, give the commission a copy of the following: (a) the information about the ballot proposed to be published and displayed under section 18 (1); (b) the documents mentioned in section 20 (1). appropriate time means— (a) at least 5 weeks before the voting close date for the ballot; and (b) at least 2 weeks before the day— (i) information about the ballot is published on the club’s website under section 18 (1) (a); and (ii) the material required to be given under section 20 (Voting members must be given ballot documents) is given.

Section 18