54Annual report of clubs

54 Annual report of clubs (1) It is a condition of a licence for a club that the licensee’s annual report for a financial year of the licensee include information about the following for the financial year: (a) any contractual arrangement or consultancy entered into with an influential person during the year, including— (i) the position the influential person occupies in relation to the licensee; and (ii) the purpose of the arrangement or consultancy; and (iii) the total amount of the arrangement or consultancy for the year; (b) any contractual arrangement or consultancy entered into during the year for more than the amount prescribed by regulation, including— (i) the purpose of the arrangement or consultancy; and (ii) the total amount of the arrangement or consultancy for the year;

(c) any remuneration given to a person the value of which is equal to or more than the amount prescribed by regulation; Example for par (c) A person may be remunerated by salary plus the use of a car. (d) if any benefits have been taken by a person during the financial year— (i) the person’s position in relation to the licensee; and (ii) a description of the benefit taken by the person; and (iii) the purpose for which the benefit was taken; and (iv) the monetary value of the benefit; and (v) the name of the person who offered the benefit; (e) the total value of any contributions made to registered parties and associated entities; Note A licensee that is a club must also include information about community contributions made by the club in their annual report (see s 172). (f) anything else prescribed by regulation. (2) Not later than 10 working days after giving the commission a copy of the licensee’s audited financial statements or certified income and expenditure statement under section 158, the licensee must— (a) give the commission an electronic copy of the licensee’s annual report; and (b) publish the annual report on a website of the licensee that can be accessed by the public free of charge. Note The commission must also publish information about community contributions made by the club (see s 172).

(3) For subsection (2), the licensee may remove confidential information or, with the written approval of the commission, other sensitive information from the annual report if the licensee sets out in the published annual report— (a) that information was removed because it was confidential or sensitive; and (b) the nature of the information that was removed. associated entity—see the Electoral Act 1992, section 198. confidential information, in relation to an annual report, means information— (a) that is not publicly available when the annual report is published; and (b) that is about the personal or business affairs of a person other than the licensee; and (c) where 1 or more of the following apply: (i) the information was given to the licensee in confidence; (ii) publishing the information would reveal a trade secret; (iii) the information was provided in compliance with a duty imposed under an Act other than this Act; (iv) the licensee would breach a law by providing the information.