29Fundraisers must keep certain records and accounts

29 Fundraisers must keep certain records and accounts

(1) A person conducting a fundraising appeal must keep records sufficient to enable a true and fair view of the income and expenditure relating to the appeal to be ascertained at any given time including (without limiting this requirement)—

(a) full details of all funds and assets received as a result of the appeal;

(b) full details of what happened to all those funds and assets;

(c) full details of—

(i) the amount applied to the purposes or objects of the appeal and how it was distributed;

(ii) any expenditure on assets;

(iii) any expenditure on wages, salaries, commissions and other remuneration in relation to the appeal;

(iv) any other administrative expenses related to the appeal;

(v) any other expenditure related to the appeal;

(d) any other details required by the regulations.

(2) If the appeal is, or was, conducted as part of a national appeal, it is not necessary for the records to be kept in a way that enables the information required by subsection (1) that only relates to Victoria to be identified.

(3) The person conducting the appeal must ensure that the records are kept in a way that enables them to be conveniently and properly audited.

(4) The person conducting the appeal must ensure that accounts containing a summary of the records required by subsections (1) and (2) are finalised within 3 months of—

(a) the date the appeal ends, if the appeal runs for 12 months or less; or

(b) each anniversary of the start of the appeal, if the appeal runs for more than 12 months.

(5) If the appeal runs for more than 12 months—

(a) the accounts required by subsection (4)(b) are annual accounts; and

(b) once the appeal ends, the person conducting the appeal must ensure that accounts covering the period from the last anniversary of the appeal until the date the appeal ends are finalised within 3 months of the date the appeal ends.

S. 29(6) substituted by No. 70/2001 s. 13.

(6) For the purposes of this section, an appeal ends on the occurrence of the first of these events—

(a) if the appeal is being conducted by a person who is deregistered as a fundraiser under Division 7, on the day the deregistration takes effect;

(b) if the appeal is stopped by an order made by the Court under section 34, on the day the order takes effect;

(c) in any other case, one month after the last significant solicitation for money or a benefit is made in relation to the appeal.

(7) Records relating to any proceeds received after the date an appeal ends but before the accounts for the last period of the appeal are finalised must be included in those accounts.