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Responsibility of Commandants.

4. Commandants shall be responsible for—

(a) Enforcing due economy on all officers and others charged with any expenditure of public money, or with the care, use, or expenditure of stores;

(b) The economical expenditure of all moneys provided in the Annual Estimates for their respective Commands, and shall be further responsible that no liability is incurred against votes in excess of the provision made.

5. It is the duty of every member of the Military Forces to assist the Commandant in carrying out these Regulations.

6. Each Commandant is authorized—

(a) To approve of all requisitions for supplies within the Votes on the Estimates which are governed by Regulations.

(b) To approve of expenditure under the divisions or subdivisions of any Votes for contingencies, general services, maintenance of existing arms and equipment and Expeditionary Forces, provided that he has satisfied himself that funds are available; that the requirements of the remaining period of the financial year will not involve the necessity for applying for additional funds on any Vote concerned; that there is nothing irregular in the character of the expenditure; and that it is not an allowance or payment to any member of the Forces, except such as is governed by Regulations and does not require Ministerial approval. No new Vote or Item shall be operated upon or expenditure incurred in connexion therewith without approval from Head-Quarters, until such Vote or Item has been passed by Parliament.

(c) To approve of the employment of casual labour and temporary clerical assistance, provided that funds are available; but no person shall be employed under this Regulation for a longer period than six months in any financial year without the approval of the Military Board.

(d) To approve—in accordance with Regulation 166—of compensation for injuries received, or disease contracted, on duty.

(e) To approve—in accordance with Regulation 184—of compensation for injury to, or loss of, a horse.

(f) To approve—in accordance with Australian Military Regulations—of the striking of charge of stores damaged or deficient, provided that the value does not exceed £5.

(g) Except where otherwise provided, to approve of increments to warrant officers, non-commissioned officers and men of the Permanent Forces, and to members of the Ordnance Department and Rifle Range Services, other than those employed under the Public Service Act, where such increments are prescribed by the Regulations and provided in the Appropriation Act.

(h)To approve of, payment of claims for overtime and Sunday pay provided that the District Finance Officer, certifies that such are in order, and correct in every particular.

7. Commandants shall not vary any payments provided for under Regulations.

Ammunition.

8. Proposed expenditure under Votes for Artillery and Small Arm Ammunition; Warlike Stores; and Camps and Schools of Instruction shall be submitted to the Minister.

Approval of Military Board.

9. The payment of grants and band allowance shall be subject to the approval of the Military Board and provision being made by Parliament.

10. All powers vested in Commandants under these Regulations may also be exercised, where necessary, by the Military Board.

11. (1) The Military Board may approve of the sale or writing off of condemned, unfit, damaged, or deficient stores, the original value of which does not exceed £100.

(2) The Military Board may also approve of the taking on charge of excess stores.

Persons Ineligible to Hold Appointments.

12. No person holding a contract with the Defence Department shall be eligible to hold a permanent appointment in the Defence Department or to hold a temporary appointment as Area Officer, nor shall any member of any Australian Parliament be eligible to hold an appointment as an Area Officer.

Regulations 13 to 15 reserved.

PART III.—DUTIES OF DISTRICT FINANCE OFFICERS.

16. (a) The District Finance Officer shall, in the event of receiving any claim which appears to him not authorized by Regulations or instructions, or in regard to which there is doubt as to the admissibility of any charge, point out the same in writing to the Commandant. Should the Commandant consider that, on the contrary, such claim is covered by Regulations or authority, and that the charges are admissible, an immediate report as to the circumstances of the case shall be forwarded by the Commandant to the Military Board, together with all relating papers. The account in dispute shall not be paid without the approval of the Military Board, whose decision shall be passed without delay to the District Finance Officer by the Military Commandant.

(b) The District Finance Officer shall also represent in writing to the District Commandant any matter which comes to his knowledge wherein he considers that savings of expenditure could be effected. A copy of every such representation and of the Commandant’s remarks shall be immediately forwarded to the Finance Member.

17. He shall not apply public moneys to any purpose not authorized by Regulations, nor shall be advance (except as hereinafter provided) lend, or exchange any sums for which he is accountable, nor shall be exchange private cheques out of public funds. In the case of members of the Forces travelling on duty, where extended absence is probable, and cash payments have to be made, an advance may be made up to 75 per cent. of the maximum allowance that can be claimed.

Married Warrant and Non-Commissioned Officers who are frequently required to travel on duty may be granted a small standing advance at the discretion of the District Finance Officer, which must be adjusted on or before the 31st* May of the financial year in which the advance is made.

18. He shall be liable for the amount of disallowances arising from errors or over-issues made by him in disregard of Regulations or in the absence of proper authority.

19. He shall not take charge of any Regimental or other funds, or act as auditor, or on the committee controlling the expenditure, of same.

20. Should difficulty be experienced in recovering vouchers supporting receipts, statements, &c., or money due from officers or others, he shall at once represent the circumstances in writing to the Commandant, who shall, if necessary refer the matter to the Military Board.

Upon receipt from the Senior Ordnance Officer of a claim for damages or deficiencies against a Corps or Unit of the Citizen Forces, or against a Rifle Club, the District Finance Officer shall demand payment from the Commanding Officer or other officer responsible, and, in the event of such claim not being satisfied within thirty days of such demand, the District Finance Officer shall report the fact to the Commandant, who shall immediately take such action as may be necessary to obtain immediate payment, and shall furnish to the Secretary, within twenty days of the taking of such action, a report if the claim be then unsatisfied.

Instructions as to Payments.

21. (a) An amount provided on the Appropriation Act as salary for one appointment shall not be utilized for the payment of the salaries or portions thereof of two persons for the same period.

(b) No officer shall be paid the salary of any position to which he has not been appointed by Order in Council.

(c) In no case, unless governed by Regulation, shall an allowance be paid to any member of the Forces, unless such allowance be authorized by the Minister, or by the Military Board.

(d) Subject to Regulation 6 any expenditure provided for by a Parliamentary Appropriation and not covered by Regulations must be approved by the Minister in accordance with Regulation 2.

(e) Salaries must not be paid from any Vote other than a Pay Vote. Temporary assistance, casual labour, and special services are chargeable to items under contingency votes, where provision exists.

Regulations 22 and 23 reserved.

PART IV.—PAY OF PERMANENT FORCES.

Conditions.

24. (a) All persons on first appointment to the Permanent Forces shall draw pay and allowances from, the data on which they commence duty only, and not from any earlier date.

(b) All appointments shall be at the minimum rate of pay for the respective rank, class, grade, or position to which appointed.

Increments.

25. All increments provided in these Regulations shall be subject to provision being made by Parliament and to such conditions as may be prescribed. In the case of Officers no increment may be paid unless approved by the Minister, and, in the case of other ranks unless approved by the Commandant. The right to receive an increment in any year shall depend upon good and diligent conduct and efficiency.

26. Notwithstanding anything contained in these Regulations, increments accruing during the war, or, in the case of officers provisionally promoted under Australian Military Regulation 106a, during the period prescribed in such regulation, which are dependent upon qualifying for the next step of rank may, on the approval of the Minister, be paid to the member concerned, notwithstanding that he has not so qualified, if the Chief of the General Staff certifies that it has been impracticable to conduct the prescribed examination.

Establishments.

27. Officers and others in excess of the authorized number of any rank may be carried on the strength, provided that there are vacancies in higher ranks, and that the total Establishment be not exceeded.

28. All persons whose pay is governed by these Regulations shall on promotion to a rank or position carrying a higher rate or improved conditions of pay draw such pay from the date of promotion, provided that if the duties of the higher rank or position are not taken up within one month from the date of promotion the higher rate of pay shall only be drawn from the date of actually taking up duty or from such date as the Minister may direct.

29. Officers returning to their Regiment or Corps after holding a position for which they were paid at a higher rate than the regimental pay of their rank, shall revert to the regimental pay.

30. Members holding Temporary, Brevet, Honorary, or acting rank or appointment shall receive the rates of pay fixed for their substantive rank or permanent appointment. Members temporarily holding higher rank shall, after a period of three months, on the approval of the Minister, be paid the minimum pay of their temporary rank, provided that a vacancy exists on the establishment for such higher rank.

1. Pay.

31. The prescribed rates of pay shall include all allowances except where otherwise provided for in these Regulations.

32. Daily rates of pay shall be payable for seven days per week unless otherwise provided.

33. Under no circumstances shall a member be granted pay for any period after the date on which he was, in the ordinary course, due for retirement, unless authority for the extension of his services has first been obtained.

Deferred Pay.

34. The sum of 1s. per day shall be withheld from soldiers of the Royal Australian Artillery during the first three months of service, and shall be payable as arrears after the expiration of the said three months if the soldier is still serving. Soldiers who are discharged or have deserted prior to the completion of three months’ service shall forfeit such arrears. Provided that the provisions of this Regulation shall not apply to a soldier of the Permanent Forces (Australian Military Forces and Expeditionary Forces raised under the Defence Act 1903–17) who is discharged with not less than a “good” character and re-enlists within a period of two years from the date of discharge.

Regulations 35 and 36 reserved.

2. Rates of Pay.

Officers.

37. (a) The rates of pay for officers of all Arms of the Permanent Military Forces shall, unless otherwise prescribed, be as follows:—

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This is an opening excerpt, not the complete document.