45Keeping documents‑other than for continued dispensing or medication chart prescriptions

45  Keeping documents‑other than for continued dispensing or medication chart prescriptions

 (1)  If a Community Pharmacist supplies a Pharmaceutical benefit, other than a Pharmaceutical benefit that is:

 (a) a dangerous drug (defined below); or

 (b) supplied under section 16A (continued dispensing); or

 (c) supplied on the basis of a medication chart prescription;

  the Community Pharmacist must keep a document specified in subsection (2) that relates to the supply for at least 2 years after the supply.

 (2) For subsection (1), the following documents are specified:

 (a) in the case of supply upon a prescription not bearing instructions to supply the Pharmaceutical benefit more than once:

 (i) for a paper‑based prescription—the pharmacist/patient copy and the Medicare Australia/DVA copy; or

 (ii) for an electronic prescription—the electronic prescription, or a copy of the electronic prescription;

 (ab) in the case of supply upon a prescription bearing instructions to supply the Pharmaceutical benefit more than once, if it is supplied on the first occasion on which supply is authorised:

 (i) for a paper‑based prescription—the Medicare Australia/DVA copy ; or

 (ii) for an electronic prescription—the electronic prescription, or a copy of the electronic prescription and the repeat authorisation;

 (ac) in the case of supply upon a prescription bearing instructions to supply the Pharmaceutical benefit more than once, if it is supplied other than on the first or last occasion on which supply is authorised:

 (i) for a paper‑based prescription—the repeat authorisation for the most recent previous supply; or

 (ii) for an electronic prescription—the electronic prescription, or a copy of the electronic prescription and the repeat authorisation for the most recent previous supply;

 (b) in the case of supply upon a prescription bearing instructions to supply the Pharmaceutical benefit more than once, if it is supplied on the last occasion on which supply is authorised:

 (i) for a paper‑based prescription—the pharmacist/patient copy and the repeat authorisation for the most recent previous supply; or

 (ii) for an electronic prescription—the electronic prescription, or a copy of the electronic prescription and the repeat authorisation for the most recent previous supply;

Note:  The document may be kept in an electronic form (see subsection 12(2) of the   Electronic Transactions Act 1999).

 (3) In this section:

dangerous drug means a drug or medicinal preparation in respect of which the law of the State or Territory in which the prescription is written provides that a pharmacist who dispenses that drug or medicinal preparation, or who dispenses it on the last of a number of occasions of supply indicated in a prescription for its supply, must take possession of the prescription and cancel it or deliver it to the authority administering that law.