Australian Research Council Act 2001 - Federation Fellowships - Funding Rules for funding commencing in 2008
10Application process
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10.1 Eligibility exemption and eligibility ruling process
10.1.1 Formal eligibility exemption and eligibility ruling processes do not apply to Proposals for Federation Fellowships.
10.2 Proposals
10.2.1 A Proposal should be submitted as a mature research plan ready for implementation. The Proposal must contain all the information necessary for its assessment without the need for further written or oral explanation, or reference to additional documentation, unless requested by the ARC or its College of Experts.
10.2.2 All details in the Proposal must be current at the time of submission.
10.2.3 In submitting a Proposal, the Administering Organisation and the Federation Fellowship candidate are consenting to the Proposal’s being assessed under the ARC’s peer assessment procedures and agree to the release of the Proposal to third parties for assessment purposes.
10.3 Certification
10.3.1 The Administering Organisation must obtain the agreement in writing of all parties necessary to allow the proposed project to proceed. These agreements must be attested to by hand-written signatures and certifications from all relevant persons and organisations involved in the Proposal. These agreements, certifications and signatures are to be retained by the Administering Organisation which must provide them if requested by the ARC. A form is available for this purpose on the ARC’s Web Site. If the Administering Organisation fails to provide this material upon request, the ARC may in its absolute discretion decide to not recommend the Proposal for approval.
10.3.2 A Proposal must be submitted through the appropriate Research Office. If a Proposal has not been submitted through the appropriate Research Office/Chief Executive Officer for certification, the Proposal will not be recommended or approved for funding.
10.4 Submission of Proposals
10.4.1 Proposals under Federation Fellowships consist of two parts:
a. An on-line form which must be completed and submitted in the ARC’s on-line grants application management system accessible via the ARC’s Web Site; and
b. Additional text which must be submitted as part of the paper version of the Proposal:
if applicable, “Statement of special expertise and skills by non-citizens of Australia”;
if applicable, justification of Start-up Project Funding;
descriptions of research record;
reports on specific ARC-funded projects;
project description; and
Administering Organisation letter of support.
c. In addition to the additional text outlined above, Administering Organisations may submit a maximum of two referee reports for a Federation Fellowship candidate from self-nominated referees as part of the paper version of the Proposal. The Federation Fellowships Instructions to Applicants for Funding commencing in 2008 provide guidance on the submission of referee reports.
10.4.2 Format
10.4.2.1 All documents must be written in English and must comply strictly with the format and submission requirements. If a Proposal fails to meet any format and content requirements, the ARC may in its absolute discretion decide to not recommend the Proposal for approval.
10.4.2.2 All pages of additional text should be in black type, use a single column and 12-point font size on white A4 paper, be printed on one side only and unbound, with at least 2cm margins on each side. As Proposals are scanned electronically, a highly legible font type must be used, such as Arial, Courier, Palatino, Times New Roman or Helvetica. Variants such as mathematical typesetting languages may also be used. References may be reproduced in 10-point font size. Colour graphs or colour photographs may be included but they will be reproduced in black and white and the reproduction quality may not be optimal. Finely detailed graphics and greyscale may also not be precisely reproduced.
10.4.2.3 The pages of the Proposal should be numbered consecutively starting from page one.
10.4.3 How to complete and submit a Proposal
10.4.3.1 Administering Organisations must use the Proposal form within the ARC’s on-line grants application management system accessible via the ARC’s Web Site.
10.4.3.2 A separate document Federation Fellowships Instructions to Applicants for Funding Commencing in 2008 will be available from the ARC’s Web Site to assist in preparing Proposals.
10.4.3.3 Administering Organisations may have internal closing dates for Proposal preparation which precede ARC closing times.
10.4.3.4 Research Offices have access to the ARC on-line grants application management system and will allocate UserIDs and passwords to enable researchers at their organisations to access the system and prepare Proposals. If a researcher has previously been allocated access, her/his UserID and password should still be current.
10.4.3.5 If researchers do not have a Research Office or equivalent unit, they should email gamsids@arc.gov.au at the ARC for assistance.
10.4.3.6 Research Offices should submit forms in the ARC’s on-line grants application management system and forward the signed paper part and a copy which must, as far as possible, identically match the contents of the submitted on-line application form. Proposals should be sent:
10.4.4.1 In addition to the on-line form, the paper part of a Proposal must be submitted along with an identical paper copy. The paper parts must be clipped, not stapled. The paper parts of the Proposal must be submitted with the additional text, including supporting documentation, interleaved appropriately (see Federation Fellowships Instructions to Applicants for Funding Commencing in 2008).
10.4.5 Closing time for Proposals
10.4.5.1 Subject to subsection 10.4.5.3, the paper parts of the Proposal must be received by the ARC, and the on-line form completed using the ARC’s on-line grants application management system must be submitted, by 5:00 pm (AEST) Friday 19 October 2007.
10.4.5.2 Proposals may be withdrawn but additions, deletions and modifications will not be accepted after submission, unless invited by the ARC.
10.4.5.3 If the paper part of the Proposal, or its copy, is received by the ARC after 5:00 pm (AEST) Friday 19 October 2007 the ARC may in its absolute discretion decide to not recommend the Proposal for approval. In deciding whether to recommend or not recommend such a Proposal the ARC may take into account whether:
a. in the opinion of the ARC, exceptional circumstances apply; and
b. the Administering Organisation is able to provide evidence to the satisfaction of the ARC that all the documents were despatched by the Administering Organisation sufficiently in advance of the closing time for the documents to have been delivered by the closing time in the normal course of events.