11‑10 Records to be retained by authoris11‑10 Records to be retained by authorised officers

11‑10 Records to be retained by authorised officers

Records to be retained by all authorised officers (1) An authorised officer who is, or was, authorised to perform functions or exercise powers under the Act in relation to plants or plant products must retain the following records: (a) a record of each assessment of plants or plant products carried out by the authorised officer and each document considered in carrying out the assessment; (b) each bulk vessel inspection record made by the authorised officer and each document considered in deciding whether to approve the bulk vessel or not; (ba) each video recording made by the authorised officer of a bulk vessel inspection carried out by the authorised officer; (c) each notice suspending a bulk vessel approval and each document considered in deciding to suspend the bulk vessel approval; (d) each notice revoking a bulk vessel approval and each document considered in deciding to revoke the bulk vessel approval; (e) each notice revoking the suspension of a bulk vessel approval and each document considered in deciding to revoke the suspension; (f) each container inspection record given by the authorised officer and each document considered in deciding whether to approve the container or not; (g) each notice revoking a container approval and each document considered in deciding to revoke the container approval. Records to be retained by third party authorised officers (2) In addition to subsection (1), a third party authorised officer who is, or was, authorised to perform functions or exercise powers under the Act in relation to plants or plant products must retain the following records: (a) each application under subsection 291(3) of the Act to be a third party authorised officer; (b) each application under subsection 298A(1) of the Act for a variation in relation to the third party authorised officer’s authorisation; (c) each request under subsection 298C(1) of the Act to suspend the third party authorised officer’s authorisation; (d) each request under subsection 298C(4) of the Act to revoke a suspension of the third party authorised officer’s authorisation; (e) each request under subsection 298D(1) of the Act to revoke the third party authorised officer’s authorisation; (f) each instrument of authorisation of the third party authorised officer. Period during which records must be retained (3) Subject to subsection (3A), an authorised officer must retain each record referred to in subsection (1) or (2) for at least 2 years starting on the day the record is made by the authorised officer or comes into the authorised officer’s possession (as the case may be). (3A) A third party authorised officer must retain each record referred to in paragraph (1)(ba) for at least 1 year starting on the day the record is made by the third party authorised officer. Exception for certain records (4) Subsections (1), (2) and (3) do not apply in relation to a record that has been entered into an electronic system operated by the Department for the purposes of the Act.