11‑6 Records to be retained by holder of11‑6 Records to be retained by holder of approved arrangement

11‑6 Records to be retained by holder of approved arrangement

(1) The holder of an approved arrangement for organic goods certification operations must retain each document: (a) that is made by the holder or that comes into the holder’s possession; and (b) that is relevant to showing whether the holder has complied, or is complying, with: (i) the applicable requirements of the Act; and (ii) the approved arrangement; and (iii) the conditions of the approved arrangement.

Note: For example, an approved certifying body must retain each record made under subsections 5‑8(2) (verification of compliance), 5‑9(2) (action to address non‑compliance) and 5‑10(2) (internal audits and management reviews) of this instrument.

(2) The holder of the approved arrangement must retain each record referred to in subsection (1) for at least 5 years starting on the day the record is made by the holder or comes into the holder’s possession (as the case may be).