5‑38 Verification of compliance with the5‑38 Verification of compliance with the Act and other matters

5‑38 Verification of compliance with the Act and other matters

Matters that must be verified (1) The holder of an approved arrangement for a kind of export operations in relation to prescribed milk or milk products must verify that carrying out the export operations at a registered establishment in accordance with the approved arrangement will ensure compliance with the following: (a) the applicable requirements of the Act; (b) the conditions in Divisions 2 to 7 of this Part; (c) section 5‑37 of this instrument (management practices, organisational structure, resources and personnel). Record of verification (2) A written record must be made of: (a) the methods, procedures, tests, monitoring and other evaluations used to verify compliance with the matters referred to in subsection (1); and (b) the results of the verification.

Note: The holder of the approved arrangement must retain each record made under this subsection for 3 years (see subsection 11‑8(2)).

Inventory controls (3) The necessary inventory controls must be used in verifying compliance with the matters referred to in paragraphs (1)(b) and (c). (4) The inventory controls must be in writing, comprehensive, and able to be audited under Part 1 of Chapter 9 of the Act and as required by section 5‑40 of this instrument. (5) Without limiting subsection (4), a record must be made of all information necessary to ensure the following in relation to prescribed milk or milk products prepared for export at the registered establishment: (a) traceability to each lot of prescribed milk or milk products prepared for export at the registered establishment; (b) traceability to the supplier of each ingredient used in each lot of prescribed milk products (including date of supply). (6) For the purposes of paragraph (5)(a), the record must include for each lot of prescribed milk or milk products prepared for export at the registered establishment: (a) the identity of the lot; and (b) the quantity of milk or milk products in the lot; and (c) a description of the milk or milk products in the lot and their ingredients; and (d) the date of preparation of the milk or milk products in the lot.