28Cash book

28 Cash book

28 Cash book

(1) The cash book must be a book or books, the sheets of which are consecutively numbered.

(2) The consecutive numbers of receipts issued or cheques drawn must be shown on the respective sheets.

(3) If the loose-leaf principle is used, separate sheets may be kept for the receipts cash book and the payments cash book, and it is not necessary to number the sheets consecutively.

(4) As soon as practicable after a transaction is effected, the responsible person for an elected member, candidate, group, associated entity or third-party campaigner must enter—

(a) on the receipts side of the cash book, on the receipts cash sheets or in the receipts cash book—particulars of all money received by the responsible person, or a person appointed under section 39(6), 42(4) or 43(3) of the Act, by way of political donations, and

(b) on the disbursements side of the cash book, on the payments cash sheets or in the payments cash book—particulars of all money disbursed by the responsible person, or a person appointed under section 39(6), 42(4) or 43(3) of the Act, by way of electoral expenditure.

(5) At the end of each month, the cash book or books must be balanced and the balance carried forward to the commencement of the next month.

(6) At the end of each month—

(a) the entries in the cash book or books must be compared with the pass book or statement of the relevant bank, credit union or building society, and

(b) amounts credited to the bank, credit union or building society account and appearing in the relevant pass book or statement for which no receipt had been written and amounts debited to the bank, credit union or building society account and appearing in the relevant pass book or statement for which no cheque had been drawn must be entered in the cash book or books.

(7) Any necessary reconciliation (showing the balance in the bank, credit union or building society account as indicated in the relevant pass book or statement, and adding any money received but not banked and deducting any cheques drawn but not presented for payment) must be entered in the cash book at the end of the entries for the month.