26Acknowledgment book

26 Acknowledgment book

26 Acknowledgment book

(1) The acknowledgment book must be one issued by the Electoral Commission containing forms of acknowledgment in triplicate.

(2) If a reportable political donation that is a gift is received by the responsible person for an elected member, candidate, group, associated entity or third-party campaigner, or a person appointed under section 39(6), 42(4) or 43(3) of the Act, the responsible person or person appointed must issue from the acknowledgment book an acknowledgment of the donation.

(3) The following particulars must be entered on each acknowledgment in ink or indelible pencil—

(a) the date of the acknowledgment,

(b) the value of any gift donated,

(c) a description of the gift,

(d) the name and address of the individual, or the name and relevant business number of the entity (as referred to in section 46 of the Act), by whom or which or on whose behalf the donation was made,

(e) the purpose for which the donation was made.

(4) The acknowledgment must be signed by the responsible person or person appointed under section 39(6), 42(4) or 43(3) of the Act.

(5) Carbon impressions of the acknowledgment must be made on the duplicate and triplicate forms.

(6) The duplicate form must be retained by the responsible person for his or her records.

(7) The triplicate form must be retained in the acknowledgment book.

(8) An acknowledgment must be cancelled by writing the word “CANCELLED” across the face of the original and the 2 copies of the form.

(9) The responsible person must retain in the acknowledgment book the original form of a cancelled acknowledgment and the 2 copies until the book is lodged with the relevant Part 3 declaration.

(10) In this clause, gift does not include a gift in the form of money.

(11) Despite any other provision of this clause, acknowledgments comply with this clause if they contain the information set out in subclause (3) and are generated by an electronic accounting system approved by the Electoral Commission.