16Acknowledgment book

16 Acknowledgment book

16 Acknowledgment book

(1) The acknowledgment book must contain forms of acknowledgment in triplicate.

(2) Each copy must be machine numbered serially.

(3) Provision must be made for the following to be entered on each form—

(a) the date of the acknowledgment,

(b) the value of any gift that is a reportable political donation that is donated to the party,

(c) a description of the gift,

(d) the name and address of the individual, or the name and relevant business number of the entity (as referred to in section 46 of the Act), by whom or which or on whose behalf the donation was made,

(e) the purpose for which the donation was made.

(4) If a reportable political donation that is a gift is received by the party, the party must issue from the acknowledgment book an acknowledgment of the donation.

(5) The particulars referred to in subclause (3) must be entered on each acknowledgment in ink or indelible pencil and the acknowledgment must be signed by a person authorised by the party.

(6) Carbon impressions of the acknowledgment must be made on the duplicate and triplicate forms.

(7) The duplicate form must be retained by the party.

(8) The triplicate form must be retained in the acknowledgment book.

(9) An acknowledgment must be cancelled by writing the word “CANCELLED” across the face of the original and the 2 copies of the form.

(10) The party must retain in the acknowledgment book the original form of a cancelled acknowledgment and the 2 copies.

(11) In this clause, gift does not include a gift in the form of money.

(12) Despite any other provision of this clause, acknowledgments comply with this clause if they contain the information set out in subclause (3) and are generated by an electronic accounting system approved by the Electoral Commission.