13Party records may be maintained by computer

13 Party records may be maintained by computer

13 Party records may be maintained by computer

(1) Despite clauses 15–20, a party may maintain its party records by means of a computer system.

(2) If a party maintains its party records by means of a computer system, the party must ensure that—

(a) the records comply with the requirements of clauses 15–20 to the extent that those requirements may reasonably be expected to be complied with in relation to computer records, and

(b) any entry produced in visible form appears in chronological sequence, and

(c) all entries are numbered sequentially under program control in a manner that enables the completeness of the party records to be conveniently verified, and

(d) no amendment to the particulars of a transaction already recorded can be made otherwise than by a separate transaction effecting the amendment, and

(e) a back-up copy of all records that are less than 3 years old is made at least once a month, and

(f) the most recent back-up copy is kept in a separate location so that any incident that might adversely affect the records would not affect the back-up copy.