6Receipt book

6 Receipt book

(1)  A receipt book required to be kept by a party agent or official agent must contain receipts that are –

(a) in an approved format that include the following information:

(i) the amount of money of the political donation for which the receipt is issued;

(ii) the date on which the political donation was made;

(iii) the purpose of the donation; and

(b) in triplicate; and

(c) machine-numbered serially.

(2)  A party agent, or an official agent, who is required to keep a receipt book must ensure that a receipt is issued from the receipt book in respect of each political donation made to the party agent, or official agent, during the relevant disclosure period.

(3)  A receipt issued under subregulation (2) is to be –

(a) completed in ink or indelible pencil; and

(b) signed by the party agent or official agent who received the donation to which the receipt relates.

(4)  Carbon impressions of a receipt issued under subregulation (2) are to be made on the duplicate and triplicate of the receipt.

(5)  If a receipt is issued under subregulation (2)  –

(a) the duplicate of the receipt must be retained by the party agent, or official agent, who signed the receipt; and

(b) the triplicate of the receipt is to remain in the receipt book.

(6)  A receipt issued under subregulation (2) may be cancelled –

(a) by writing the word “CANCELLED” across the face of all 3 copies of the receipt; and

(b) keeping all three copies of the receipt in the receipt book.

(7)  A receipt book may be kept in an electronic format that is an approved format.