13Details of which a registered provider must keep records

13 Details of which a registered provider must keep records

(1) For the purposes of paragraph 21(2)(d) of the Act, the records of each accepted student who is enrolled with a registered provider or who has paid any tuition fees for a course provided by the provider must include the following details: (a) the total of the tuition fees paid for the student for the course; (b) for each amount of tuition fees paid for the student for the course: (i) whether the amount was paid for the full course or part of the course; and (ii) if the amount was paid for the full course—the duration of the course; and (iii) if the amount was paid for part of the course—the duration of that part of the course; (c) the total of the non‑tuition fees paid for the student for the course; (d) the total of the tuition fees and non‑tuition fees paid for the student for the course; (e) any tuition fees or non‑tuition fees for the student for the course that: (i) have become payable; and (ii) have not been paid; (f) copies of written agreements to which the provider and student are parties; (g) the amount that the student will be charged to access the student’s records; (h) if an education agent engaged, or is engaging, in recruitment activity in relation to the student—the following details: (i) the education agent’s name; (ii) the address of the education agent’s principal place of business; (iii) if the education agent is a body corporate—the address of the body corporate’s registered office; (iv) the education agent’s postal address (if different from the address mentioned in subparagraph (ii) or (iii)); (v) the education agent’s phone number, email address and website address (if any); (vi) the education agent’s ABN or ACN (if any); (vii) the education agent’s trading name or names (if any); (viii) if the education agent is a body corporate—the names of the body corporate’s directors; (ix) if the education agent is a registered migration agent—the agent’s Migration Agents Registration Number; (x) the information mentioned in subsection (2) about each of the education agent’s employees (if any) who were or are involved in the agent engaging in recruitment activity in relation to the student; (i) if: (i) undertaking a particular test is a requirement specified under paragraph 500.213(3)(a) of Schedule 2 to the Migration Regulations 1994 (requirements about English language proficiency for Subclass 500 visas); and (ii) the student has undertaken that test (whether or not for the purposes of a Subclass 500 (Student) visa); all of the following: (iii) the name of the test; (iv) the day the student undertook the test; (v) the score the student received for the test; (vi) either or both the unique identifier for the test result the student received or the student’s unique student reference number (whichever is applicable). (2) For the purposes of subparagraph (1)(h)(x), the information about the employee is the following: (a) the employee’s name; (b) the employee’s email address; (c) if the employee is a registered migration agent—the employee’s Migration Agents Registration Number.