109Methods by which records are to be retained and retrieved

109 Methods by which records are to be retained and retrieved

(1) Subject to regulation 110, a person required to keep records under this Part must ensure that the records of all transactions in Schedule 8 poisons or Schedule 9 poisons kept by the person—

(a) are able to be readily sorted by poison; and

(b) show the true and accurate balance of each Schedule 8 poison and Schedule 9 poison remaining in the person's possession after each transaction; and

(c) show the name of the person carrying out the transaction.

(2) Despite subregulation (1)(b), a person must ensure that the records of all transactions in respect of methadone or buprenorphine are made at least daily if the transaction is for the purposes of opioid replacement therapy.

(3) A person required to keep records under this Part must keep records made by the person readily retrievable in English.

(4) A person required to keep records under this Part must retain a record of each transaction in a Schedule 4 poison, Schedule 8 poison or Schedule 9 poison in a readily retrievable form for 3 years from the date of the transaction.

(5) A person required to keep records under this Part must produce on demand to an authorized officer all records required to be kept under this Part.

(6) A person required to keep records under this Part must maintain the records made by the person of transactions in Schedule 8 poisons or Schedule 9 poisons in a manner that ensures that the records cannot be altered, obliterated, deleted or removed without detection.

(7) A person required to keep electronic transaction records under this Part must take all reasonable steps to ensure the person's personal access code for making an electronic transaction record for Schedule 8 poisons or Schedule 9 poisons is not known or used by another person.