Discovery Program Grant Guidelines (2023 Edition)

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Australian Government logo with Crest and Australian Research Council

 

 

 

 

 

Discovery Program Grant Guidelines (2023 edition):

 

Discovery Projects

 

Australian Research Council Act 2001

 

I, Jason Clare, Minister for Education, having satisfied myself of the matters set out in section 59 of the Australian Research Council Act 2001, approve these grant guidelines under section 60 of that Act.

Dated 

23 October 2023

Jason Clare

Minister for Education

Contents

1. Discovery Program processes

2. About the Discovery Program

About the Discovery Projects grant opportunity

3. Grant amount and grant period

4. Eligibility criteria

5. What the grant money can be used for

What grants funds can be used for

What grants funds cannot be used for

6. The assessment criteria

7. How to apply

Application process

National Interest Test Statement

Timing of the grant opportunities

8. The grant selection process

9. Successful grant applications

10. Probity

Appendix A – Glossary

Acronyms

Definitions

Appendix B: Eligible Organisations

1. Discovery Program processes

The Discovery Program supports the Australian Government’s objectives for research and innovation.

This grant program contributes to the ARC’s Outcome 1, which is to grow knowledge and innovation through managing research grants, measuring research excellence and providing advice.

The Discovery Projects scheme is funded within the Discovery Program.



The grant opportunity opens.

We (the ARC) publish the grant guidelines and advertise on GrantConnect.



You (the Administering Organisation) complete and submit an Expression of Interest (EOI) application.

You will complete an EOI application on the ARC’s Research Management System (RMS) specifying named participants, participating organisations, and the basic design of the research program.

You may submit a ‘Request not to Assess’ form two weeks before the closing date for EOI applications.



We manage the assessment of EOI applications.

We will review Your EOI against the eligibility criteria. Your EOI application will be assigned to Assessors from the ARC College of Experts who will independently assess Your application against assessment criteria, providing a score and ranking relative to other EOI applications.

Provided scores and rankings will be used to produce a shortlist of EOI applications.

The recommended shortlist is submitted to the ARC Chief Executive Officer (CEO) for decision on invitation to full application.



We notify You of the shortlist result.

You will be advised of whether or not your EOI application has been shortlisted on RMS.

If Your application has been shortlisted, We invite You to submit a full application.



If invited, You complete and submit a full application.

You will complete a full application on RMS. Named participants, participating organisations, and the basic design of the research program specified at the EOI stage cannot be changed in a full application.



We manage the assessment of full applications.

We manage the assessment of full applications against eligibility criteria and assessment criteria.

Your full application may be assigned to Detailed Assessors to undertake in-depth assessments. You will have an opportunity to respond to any Detailed Assessors’ written comments through a rejoinder.

Selection Advisory Committee (SAC) members will then assess Your full application, consider any Detailed Assessors’ ratings and comments and Your rejoinder and assign a final score.



 

We make grant recommendations.

The SAC considers full applications and recommends those to be funded, including the level and duration of funding for each project, to the ARC CEO.

The CEO then makes an assessment and a recommendation to the Minister.

In making recommendations to the Minister, the CEO considers the SAC’s advice, risks relating to foreign interference, and alignment with Australian Government priorities. The CEO may consider advice from other Commonwealth agencies.



Grant decisions are made.

The Minister decides which applications are approved, and the level of funding and duration of funding for each approved project. Should the Minister decide not to fund a project based on national security concerns, the Minister may advise the Parliamentary Joint Committee on Intelligence and Security.



We notify You of the outcome.

We advise You if Your application was successful or not through RMS.



We enter into a grant agreement with You.

We will enter into a grant agreement with You through RMS, if You are successful.



Delivery of the grant.

You undertake the grant activity and report to us as set out in Your grant agreement. We manage the grant, monitor Your progress and make payments.



Evaluation of the grant opportunity.

We evaluate the specific grant activity and the individual grant opportunity as a whole. We will use information You provide to Us through Your reports to inform evaluations.

2.    About the Discovery Program

2.1.                  The Discovery Program is one of two Programs under the ARC National Competitive Grants Program (NCGP). Information about the Discovery Program is available on the ARC website.

About the Discovery Projects grant opportunity

2.2.                  The Discovery Projects scheme is funded under the Discovery Program.

2.3.                  The Discovery Projects scheme objectives are to:

1. support excellent pure basic, strategic basic and applied research, and research training, across all disciplines excluding clinical and other medical research, that addresses a significant problem or gap in knowledge and represents value for money;
2. expand research capacity in Australia by supporting excellent researchers and teams;
3. foster national and international research collaboration;
4. create new knowledge with economic, commercial, environmental, social and/or cultural benefits for Australia; and
5. enhance the scale and focus of research in Australian Government priority areas.

2.4.                  The Discovery Projects scheme has a two-stage application process, commencing with an Expression of Interest (EOI). Shortlisted applicants will be invited to submit a full application.

2.5.                  The grant commencement date and active project assessment dates for each Discovery Projects grant opportunity will be available on the ARC website.

3.    Grant amount and grant period

3.1.                  For each Discovery Projects grant opportunity, applications for the levels and durations of funding listed in Table 1 will be considered.

3.2.                  Table 1: Discovery Projects funding and grant duration.

4.    Eligibility criteria

Who is eligible to apply for a grant?

4.1.                  We will only accept applications from the Eligible Organisations as identified in Appendix B.

4.2.                  The Eligible Organisation that submits the application will be the ‘Administering Organisation’ (henceforth ‘You’). All Other Eligible Organisations named on the application will be an ‘Other Eligible Organisation’.

What are the eligibility requirements for applications?

4.3.                  Organisation roles available under the Discovery Projects grant opportunity are:

1. Administering Organisation;

b.              Other Eligible Organisation; and

c.              Other Organisation.

4.4.                  You can only submit one EOI and, if invited, one full application for the same project in any grant opportunity. This includes applications which fundamentally have the same research intent, approach, and outcomes, regardless of any variations in the research, the named participants and/or organisations.

4.5.                  Your application must nominate at least one Chief Investigator (CI).

4.6.                  You must ensure that any additional certification requirements, applied by the ARC as a result of findings of breaches of the Australian Code for the Responsible Conduct of Research, are provided at the EOI grant opportunity closing date for any named participant on an EOI application. 

4.7.                  Your application must not include medical research as detailed in the ARC Medical Research Policy on the ARC website.

Who is eligible to be an Other Organisation?

4.8.                  Organisations that are not Eligible Organisations but that are named as a participating organisation on an application will be Other Organisations.

4.9.                  An Other Organisation cannot be included on the National Redress Scheme’s website on the list of ‘Institutions that have not joined or signified their intent to join the Scheme’ (www.nationalredress.gov.au).

Who is eligible to be a named participant?

4.10.              Roles that named participants may be nominated for under these guidelines are:

1. Chief Investigators (CIs); and

b.              Partner Investigators (PIs).

4.11.              A Project cannot commence until all named participants meet the eligibility criteria in these grant guidelines for the selected role they are to perform.

4.12.              As at the grant commencement date, or if successful, at any time during the project activity period, named participants:

1. who meet the eligibility criteria to be a CI, must be a CI and cannot opt to be a PI;
2. who do not meet the eligibility criteria to be a CI, must be a PI.

4.13.              All named participants in an application must have met their obligations regarding previously funded projects, including submission of satisfactory final reports to the ARC at the EOI application grant opportunity closing date.

Chief Investigators

4.14.              CIs must meet at least one of the following criteria as at the grant commencement date, and, if successful, for the project activity period:

1. be an employee for at least 0.2 FTE at an Eligible Organisation; or
2. be a holder of an honorary academic appointment (as defined in the Glossary) at an Eligible Organisation.

4.15.              CIs must reside in Australia for more than 50% of the project activity period. Any significant absences including fieldwork or study leave directly related to the project must have approval from You and must not total more than half the project activity period. In extraordinary circumstances, a change may be approved by Us via a formal Variation request.

4.16.              CIs must not undertake an HDR during the project activity period.

4.17.              The first named CI on the application will be the Project Leader. The Project Leader must have a demonstrated capacity to manage the project.

What are the limits on the number of applications and projects per named participant?

4.18.              These limits only apply to CIs.

4.19.              The limits are designed to ensure that named participants have the capacity to undertake each project.

4.20.              A named participant can be concurrently funded through the Discovery Program for a maximum of:

1. two projects as a CI; or

b.              one ARC Fellowship and one project as a CI; or

c.              one ARC Fellowship or project if the individual is also a Director on an active ARC Centre of Excellence and/or a Special Research Initiative project.

4.21.              At the closing dates for Discovery Projects EOI and full applications, We will count:

1. the number of Discovery Program CI roles or ARC Fellowships that the individual will hold on active projects on the grant opportunity’s active project assessment date;

b.              whether the named participant will hold an ARC Centres of Excellence and/or Special Research Initiatives Director role on active projects on the grant opportunity’s active project assessment date;

c.              the number of Discovery Projects EOI or full applications We are currently assessing which include that named participant as a CI; and

d.              the number of Discovery Indigenous applications We are currently assessing which include that named participant as a CI.

4.22.              Applications for Australian Laureate Fellowships, Future Fellowships, DECRA, ARC Centres of Excellence or Special Research Initiatives do not need to meet the project limit requirements at the grant opportunity closing date. If an Australian Laureate Fellowships, Future Fellowships, ARC Centres of Excellence or Special Research Initiatives application is successful, named participants must meet the project limits under section 4.19 before the project can start. Project limits can be met by relinquishing existing active project(s), or relinquishing role(s) on existing active projects, or withdrawing application(s) that would exceed the project limits. This does not need to occur until all outcomes are announced.

4.23.              If a role or Project must be relinquished to meet the limits at the grant opportunity closing date for a Discovery Projects application (EOI or full), We must approve the Variation before the grant opportunity closing date. Any relinquishment Variation submitted or approved after the grant opportunity closing date will not be taken into account when counting the number of projects under section 4.19.

4.24.              It is Your responsibility to determine if applying for, or holding, a project under these grant guidelines will affect an individual researcher’s eligibility for other ARC grant opportunities as other ARC grant opportunities may have different project limits. We reserve the right to change project and application limits in future grant opportunities.

5.    What the grant money can be used for

What grants funds can be used for

5.1.                  The Discovery Program supports research activities that meet the definition of ‘research’ in the Glossary.

5.1                    You can only spend the grant on eligible expenditure items that directly support the project and in accordance with any additional special conditions in the grant agreement.

5.2                    Eligible expenditure items may include:

1. salary support for other personnel, for example, research associates and assistants, technicians and laboratory attendants at an appropriate salary level, including 30% on-costs, at the employing organisation;

2. stipends for HDR at 1.0 full time equivalent (FTE) each at the level indicated on the ‘Salaries and Stipends’ page of the ARC website;

3. teaching relief for CIs up to a total of $50,000 per CI per year per project;

4. equipment (and its maintenance) and consumables, including specialised computer equipment and software essential to the project;

5. travel costs essential to the project may be supported up to $50,000 over the project activity period. The following travel costs are not included in this $50,000 limit:

6. expenditure on field research essential to the project, including technical and logistical support, travel expenses (including accommodation, meals and incidental costs); and

7. reasonable essential costs to allow a participant who is a carer, or who personally requires care or assistance, to undertake travel essential to the project.

What grants funds cannot be used for

5.3                    You cannot request or use grant funds for:

a.              research activities, infrastructure or projects previously funded or currently being funded through any other Commonwealth grant;

b.              medical research as detailed in the ARC Medical Research Policy on the ARC website;

c.              activities leading solely to the creation or performance of a work of art, including visual art, musical compositions, drama, dance, film, broadcasts, designs and literary works, unless those works are directly related to the project activities and demonstrably research based;

d.              contracted research or consultancy arrangements where one or more Organisation(s) is seeking expert external assistance, not available within their own organisation, to develop specific applications or outputs that involve little innovation or are low risk;

e.              production of computer programs, research aids and tools; data warehouses, catalogues or bibliographies; or teaching materials, unless these meet the definition of ‘research’;

f.               basic facilities that must be provided (where relevant) and funded by You and are not funded by the grant:

1. bench fees or similar laboratory access fees;

ii.              access to a basic library collection;

iii.            access to film or music editing facilities;

iv.            work accommodation (for example, laboratory and office space, suitably equipped and furnished);

v.              basic computer facilities such as desktop computers, portable computer devices, printers, word processing, and other standard software; and

vi.            standard reference materials or funds for abstracting services;

g.              capital works and general infrastructure costs;

h.              costs not directly related to the project, including but not limited to professional membership fees, professional development courses, fees for patent application and maintenance, equipment for live music or drama performances, equipment for gallery and museum exhibitions, visas, relocation costs, entertainment costs, purchase of alcohol, insurance, mobile phones (purchase or call charges) and other indirect costs;

i.                fees for international students or the Higher Education Contribution Scheme (HECS) and Higher Education Loan Program (HELP) liabilities for students;

j.                salaries and/or on-costs, in whole or in part, for CIs or PIs; and

k.              HDR stipends for CIs or PIs, in whole or in part.

6.    The assessment criteria

6.1.                  You must address all of the relevant assessment criteria in Your EOI application. We will assess your application based on the weighting given to each criterion.

6.2.                  The assessment criteria for the Discovery Projects EOI application are:

a.              Investigator(s)/Capability      30%

Taking into account research opportunity,

-            Record of high-quality research outputs appropriate to the discipline(s)

-            evidence of excellence in research training, mentoring and supervision (where appropriate); and

-            the capability of the investigator or team to build collaborations both within Australia and internationally.

b.             Project quality and innovation      70%

-            Contribution to an important gap in knowledge or a significant problem

-            Novelty/originality and innovation of the proposed research

-            Appropriateness of the proposed research design

-            Potential to create new knowledge and research capacity, and economic, commercial, environmental, social and/or cultural benefits for Australia.

6.3.                  You must address all of the relevant assessment criteria in Your full application, if You are invited to submit one. We will assess your application based on the weighting given to each criterion.

6.4.                  The assessment criteria for the Discovery Projects full application are:

1. Investigator(s)/Capability 30%

Taking into account research opportunity,

-            record of high-quality research outputs appropriate to the discipline;

-            evidence of excellence in research training, mentoring and supervision (where appropriate); and

-            the capability of the investigator or team to build collaborations both within Australia and internationally.

b.             Project quality and innovation  45%

-            contribution to an important gap in knowledge or significant problem;

-            novelty/originality and innovation of the proposed research (including any new methods, technologies, theories or ideas that will be developed);

-            clarity of the hypothesis, theories and research questions;

-            cohesiveness of the project design and implementation plan (including the appropriateness of the aim, conceptual framework, method, data and/or analyses); and

-            extent to which the research has the potential to enhance international collaboration.

If the project involves Aboriginal and/or Torres Strait Islander research additional criteria include:

-            the project’s level of collaboration, engagement, relationship building and benefit sharing with Aboriginal and Torres Strait Islander Peoples, and First Nations Organisations and Communities;

-            the project’s strategy and mechanisms for Indigenous research capacity building within the project;

-            the project’s level of internal leadership of Indigenous research;

-            The project’s adherence to the Australian Indigenous Data Sovereignty Principles; and

-            The project’s understanding of, and proposed strategies to adhere to, the AIATSIS Code of Ethics for Aboriginal and Torres Strait Islander Research and NHMRC’s guidelines on Ethical conduct in research with Aboriginal and Torres Strait Islander Peoples and communities.

c.              Benefit 15%

Describe the potential benefits including the:

-            new or advanced knowledge resulting from outcomes of the research;

-            economic, commercial, environmental, social and/or cultural benefits for Australia; and

-            potential contribution to Australian Government priority areas.

d.             Feasibility 10%

Describe the:

-            cost-effectiveness of the research and its value for money;

-            time and capacity of investigator or team to undertake the research;

-            suitability of the environment for the research team and their project, and for HDR students where appropriate;

-            availability of the necessary facilities to complete the project; and

-            extent to which the project’s design, named participants and requested budget create confidence in the timely and successful completion of the project.

7.    How to apply

Application process

7.1.                  To apply, you must complete the EOI application form and, if invited, a full application form in the format We require as detailed in the Instructions to Applicants

7.2.                  Instructions To Applicants will be issued on the opening of the EOI grant opportunity and applicants must follow the processes described in those Instructions, including regarding attachments to applications.

7.3.                  A full application may be submitted only if invited by the ARC.

7.4.                  EOI and full applications must be completed in RMS. We will not accept late applications at either stage, other than in exceptional circumstances (such as due to natural disasters) in which case We will discuss this with You, and if We agree, invite You to make a late application.

7.5.                  You cannot change Your EOI application after the EOI closing date and time, unless invited to by the ARC.

7.6.                  You cannot change Your full application after the full application closing date and time, unless invited to by the ARC.

7.7.                  Named participants, participating organisations, and the basic design of the research program must be specified in the EOI application and are fixed upon submission. Changes to these details are not permitted in a full application which has been invited following a shortlisted EOI application.

7.8.                  We reserve the right to seek evidence to support the certification of applications at any point.

7.9.                  Questions during the application periods should be directed to the Administering Organisation’s Research Office. Answers to Frequently Asked Questions will be posted on GrantConnect.

7.10.              If You wish to withdraw Your application, You must inform Us in writing.

National Interest Test Statement

7.11.              For full applications, applicants must provide a National Interest Test statement: a brief response that articulates the benefits of the proposed research in plain English in general terms beyond the period of the grant.

Timing of the grant opportunities

7.12.              The Discovery Projects scheme typically accepts one round of EOI and full applications each year.

7.13.              You must submit your EOI application between the opening and closing dates and times specified on GrantConnect.

7.14.              If invited by Us, You must submit your full application between the opening and closing dates and times specified on GrantConnect.

8.    The grant selection process

Eligibility and Assessment

8.1.                  We will review Your EOI against the eligibility criteria. If ineligible, We must not recommend the EOI application for shortlisting.

8.2.                  We will review Your full application, if invited, against the eligibility criteria. If ineligible, We must not recommend the application for funding.

8.3.                  All applications will be considered through a competitive peer review process, based on:

a.             how well it meets the assessment criteria;

b.             how it is ranked against other applications; and

c.             whether it provides value for money (as defined in the Glossary).

8.4.                  In Our absolute discretion, We may recommend an application not be approved if we consider it (a) incomplete, (b) inaccurate or contains false or misleading information, or (c) is otherwise in breach of the Australian Code for the Responsible Conduct of Research.

8.5.                  We may seek advice on security or other matters from Commonwealth agencies at any time during the process. We may seek information from You about activities and protections in line with that advice.

8.6.                  During the assessment, We may request additional information, which does not change the nature of Your application.

EOI applications

8.7.                  EOI applications will be assessed by members of the ARC College of Experts.

a.              Assessors provide assessments to Us with scores against assessment criteria, and a ranking for each EOI application relative to other applications.

b.              Scores and rankings provided in the assessments are used to produce a shortlist of EOI applications for full application.

c.              The recommended shortlist of EOIs is submitted to Our CEO for decision.

d.              If You are shortlisted, We will invite You to submit a full application.

Full applications

8.8.                  Full applications will be assessed and recommendations will be made to the ARC CEO from a Selection Advisory Committee (SAC).

1. Detailed Assessors may provide assessments to Us with scores and written comments against the assessment criteria.
2. Applicants are provided with any Detailed Assessors’ comments and are invited to submit a rejoinder (see below for further information on rejoinder process).
3. Full Applications, and any scores and comments provided in the detailed assessments and the applicant’s rejoinder are provided to the SAC. The SAC assign their own scores against the assessment criteria.
4. The SAC meets to discuss the ranking of each full application relative to other applications and determines funding recommendations for the ARC CEO.

Who will approve grants

8.9.                  Our CEO will make recommendations for funding to the Minister, after considering the advice from peer review, national security considerations, and alignment with Australian Government priorities.

8.10.              The Minister will decide which grants to fund. The Minister’s decision is final in all matters.

8.11.              The outcome of all applications will be published in RMS.

Requests Not To Assess process

8.12.              You may name up to three persons whom You do not wish to assess an application by submitting a ‘Request Not to Assess’ (RNTA) form in RMS as detailed on GrantConnect and on the ARC website.

8.13.              The RNTA form must be received by Us two weeks prior to the EOI closing date.

8.14.              Only one request containing the names of up to three individual assessors may be submitted per EOI application.

8.15.              If a request includes the name of a current ARC College of Experts member, as listed on the ARC website or in RMS at the time of submitting the RNTA form, the request must be accompanied by comprehensive evidence justifying the request for the ARC College of Experts member or members named. If We consider the evidence is not sufficient for the named ARC College of Experts member or members, We will reject part, or all the request.

8.16.              We have discretion about whether We accept or refuse a RNTA. We will not notify You of the outcome.

8.17.              An accepted RNTA for an EOI application will be used for any subsequent full application.

Rejoinder process

8.18.              There is no rejoinder process for EOI applications.

8.19.              If You are invited to submit a full application, You will be given the opportunity to respond to assessors’ written comments through a rejoinder. Names of assessors will not be provided. Further information on the rejoinder process is available on the ARC website.

Notification of application outcomes

8.20.              We will advise You whether Your EOI application has been shortlisted through RMS. The notification will include information about submitting a full application.

8.21.              If you have submitted a full application, We will advise You of the outcome of Your application through RMS, following a decision by the Minister.

9.    Successful grant applications

Announcement

9.1.                  If successful, Your grant will be listed on GrantConnect no more than 21 calendar days after the date of effect.

9.2.                  We will publicise and report offers and grants awarded, including the following information about the project:

a.              Your name and any other parties involved in or associated with the project;

b.              named participants and their organisations;

c.              the project description (the title and summary descriptions);

d.              Your National Interest Test statement;

e.              classifications and international collaboration country names; and

f.               the ARC grant funding amount.

9.3.                  You should ensure information contained in the project title, summary descriptions and National Interest Test statement will not compromise Your requirements for confidentiality (such as protection of Intellectual Property).

9.4.                  We may publish a project description, including title and summary, which differs from that provided in the application.

Grant Agreements

9.5.                  You must enter into a grant agreement with Us to receive a grant.

9.6.                  We use the ARC Discovery Program Discovery Projects grant agreement which contains standard terms and conditions that cannot be changed. A sample grant agreement is available on GrantConnect. Any special conditions will be identified in the grant offer.

9.7.                  You will have 30 calendar days from the date of offer to execute the grant agreement.

9.8.                  We must execute a grant agreement with You before We can make payment. We are not responsible for any of Your project expenditure until a grant agreement is executed.

How we pay the grant

9.9.                  Payments will be made as set out in the grant agreement. Grant funding will typically be paid monthly through Our payment system to You.

9.10.              The grant offer will specify the approved grant amount. We will not pay more than the approved grant amount under any circumstances. If you incur extra costs, You must meet them.

9.11.              Grant funding may be subject to indexation.

9.12.              All amounts referred to in these grant guidelines are exclusive of the Goods and Services Tax (GST), unless expressly stated otherwise.

9.13.              Any grant awarded will be subject to sufficient funds being available for the project, the provisions of the ARC Act and the continued satisfactory progress of the project.

Grant Agreement Variation

9.14.              Variations must be submitted where there are changes to the duration of the project, changes to the Organisations, changes to contributions by the Organisations, change of named participants or if changes to the project result in it no longer aligning with the project description. Variations are subject to ARC approval and further information can be found in the Grant Agreement.

Responsibilities

9.15.              All named participants in an application must take responsibility for the authorship and intellectual content of the application, appropriately citing sources and acknowledging all significant contributions, including from third parties.

Chief Investigators

9.16.              CIs must:

1. obtain a legal right to work and reside in Australia, prior to the commencement of the project if the CI is not an Australian citizen; and

b.              meet relinquishment and any other requirements specified in the grant agreement.

Specific research policies and practices

9.17.              All applications and ARC-funded research projects must comply with the requirements for responsible and ethical research practice specified in the Australian Code for the Responsible Conduct of Research, and the codes, guidelines, practices and policies on the ARC website, including the ARC Conflict of Interest Policy and any actions that have been applied under the ARC Research Integrity Policy.

9.18.              An ethics plan must be in place before commencement of the project.

9.19.              Intellectual Property arrangements should be negotiated between You, Other Eligible Organisations and Other Organisations as relevant. We do not claim ownership of any Intellectual Property arising from the project.

9.20.              All research projects must comply with the ARC Open Access Policy on the dissemination of findings on the ARC website.

9.21.              A data management plan must be in place before the project commences, in line with the grant agreement, and ARC expectations on the ARC website.

9.22.              All named participants applying for grants are strongly encouraged to have a persistent digital identifier such as an Open Researcher and Contributor Identifier (ORCID) in their RMS Profile.

Monitoring and reporting

9.23.              You must inform us of any changes to Your:

a.              name;

b.              addresses;

c.              nominated contact details; or

d.              bank account details.

9.24.              You must submit reports in line with the grant agreement. Reports must be submitted through RMS, unless otherwise advised by Us. Reporting may include:

a.              End of year reports;

b.             Final reports; and

c.             Post-project reporting.

9.25.              We will monitor progress by assessing Your reports and may conduct site visits or request records to confirm details of Your reports if necessary. We may re-examine claims, seek further information or request an independent audit of claims and payments.

9.26.              We may evaluate the project to measure how well the outcomes and objectives were achieved. We may use information from Your application and reports or may contact You after grant completion to assist evaluation.

10.          Probity

10.1.              The Australian Government will make sure that the grant opportunity process is fair, according to the published guidelines, incorporates appropriate safeguards against fraud, unlawful activities and other inappropriate conduct and is consistent with the CGRGs and the ARC Act.

Appeals process

10.2.              We will only consider appeals against the NCGP administrative process and not against committee decisions, assessor ratings and comments, or the assessment outcome. Appellants must identify the specific guideline/legislative instrument clause, policy or procedure which they believe has been incorrectly applied.

10.3.              You must submit an appeal using the Form on the ARC website and have it authorised by the Administering Organisation’s Deputy Vice-Chancellor (Research) or equivalent.

10.4.              The appeals process is set out on the ARC website.

Conflict of interest

10.5.              You will be asked to certify as part of Your application that any perceived, potential or existing conflicts of interests have been declared to You or that, to the best of Your knowledge, there is no conflict of interest in Your application. Each named individual or organisation must make this declaration about any aspect of the application or project to You at the date of submission.

10.6.              If a conflict of interest exists or arises, You must have documented processes in place to manage that conflict for the duration of the project. Processes must comply with the Australian Code for the Responsible Conduct of Research (2018), the ARC Conflict of Interest and Confidentiality Policy and any relevant successor documents.

10.7.              We will handle any conflicts of interest as set out in Australian Government policies and procedures. Refer to the Conflict of Interest and Confidentiality Policy on the ARC website.

Privacy and protection of personal information

10.8.              We treat your personal information according to the Australian Privacy Principles and the Privacy Act 1988 (Cth).

10.9.              You are required, as part of Your application, to certify Your compliance with the Privacy Act 1988 (Cth), including the Australian Privacy Principles and impose the same privacy obligations on any subcontractors You engage. You must ask for our consent in writing before disclosing confidential information.

Confidential information

10.10.          The Australian Government may use and disclose confidential information about grant applicants and grant recipients to any other Australian Government business or function.

10.11.          We will treat the information You give Us as confidential if:

a.              You clearly identify the information as confidential and explain why We should treat it as confidential;

b.              the information is commercial in confidence;

c.              revealing the information would cause unreasonable harm to You or someone else; or

d.              You provide the information with an understanding that it will stay confidential.

Freedom of information

10.12.          All documents in the possession of the Australian Government, including those about this program, are subject to the Freedom of Information Act 1982 (Cth) (FOI Act).

Appendix A – Glossary

Acronyms

For the purposes of the Discovery Program grant guidelines, acronyms have the meanings defined below.

Definitions

For the purposes of the Discovery Program grant guidelines, terms have the meanings defined below.

 

Appendix B: Eligible Organisations