12How We monitor Your grant activity

12.               How We monitor Your grant activity

Keeping Us informed

12.1.              You must let Us know if anything is likely to affect Your project.

12.2.              You must also inform Us of any changes to Your:

1. name;

b.              address(es);

c.              nominated contact details; and

d.              bank account details.

12.3.              If You become aware of a breach of terms and conditions under the grant agreement, You must contact Us immediately.

Reporting

12.4.              You must submit reports in line with the grant agreement. Reports must be submitted to Us through RMS, unless otherwise advised by Us.

12.5.              The amount of detail You provide in Your reports should be relative to the project’s size, complexity and grant amount.

12.6.              We will monitor progress by assessing reports You submit and may conduct site visits or request records to confirm details of Your reports if necessary. We may occasionally need to re-examine claims, seek further information or request an independent audit of claims and payments.

End of year report

12.7.              You must submit an end of year financial report by 31 March in the year following each calendar year for which the grant was awarded. We will make the form for these reports available in RMS, with instructions on the ARC website.

Progress reporting by exception

12.8.              A progress report by exception must be completed as part of the End of Year Report only if significant issues are affecting the progress of the project.

12.9.              If We are not satisfied with the progress of any project, further payment of funds will not be made until satisfactory progress has been made on the project. If satisfactory progress is not achieved within a reasonable period of time, the grant will be terminated and all outstanding grant funds will be recovered by Us.

Final report

12.10.          You must submit a final report for the project within 12 months of the final ARC approved project end date. We will make the form for this report available in RMS, with instructions on the ARC website.

12.11.          The final report must address compliance with the conditions on which funding was granted, as set out in the grant agreement.

12.12.          If the final report is not submitted or is not satisfactory to Us this will be considered as an eligibility matter for future ARC applications for the named participants on the project.