sec.8Keeping documents in electronic form

sec.8 Keeping documents in electronic form

This section applies if— a principal field agent is required to keep a document under the Act ; and the document is stored in electronic form on a computer. The principal field agent must ensure— the computer system has enough capacity and backup capability to record the information required to be kept under the Act ; and the computer system is backed up at least once a month; and a computer disk or other electronic device used to store the backed-up information is kept in a location that— is not the principal field agent’s registered office, or if the principal field agent has more than 1 place of business, is not the principal field agent’s registered office or other place of business; and is unaffected by magnetic interference or another thing that may adversely affect the stored information. Maximum penalty—10 penalty units. (sec.8-ssec.1) This section applies if— a principal field agent is required to keep a document under the Act ; and the document is stored in electronic form on a computer. (sec.8-ssec.2) The principal field agent must ensure— the computer system has enough capacity and backup capability to record the information required to be kept under the Act ; and the computer system is backed up at least once a month; and a computer disk or other electronic device used to store the backed-up information is kept in a location that— is not the principal field agent’s registered office, or if the principal field agent has more than 1 place of business, is not the principal field agent’s registered office or other place of business; and is unaffected by magnetic interference or another thing that may adversely affect the stored information. Maximum penalty—10 penalty units.

• (a) a principal field agent is required to keep a document under the Act ; and
• (b) the document is stored in electronic form on a computer.
• (a) the computer system has enough capacity and backup capability to record the information required to be kept under the Act ; and
• (b) the computer system is backed up at least once a month; and
• (c) a computer disk or other electronic device used to store the backed-up information is kept in a location that— (i) is not the principal field agent’s registered office, or if the principal field agent has more than 1 place of business, is not the principal field agent’s registered office or other place of business; and (ii) is unaffected by magnetic interference or another thing that may adversely affect the stored information.
• (i) is not the principal field agent’s registered office, or if the principal field agent has more than 1 place of business, is not the principal field agent’s registered office or other place of business; and
• (ii) is unaffected by magnetic interference or another thing that may adversely affect the stored information.