15Electronic ballot paper for pre-meeting electronic voting

15 Electronic ballot paper for pre-meeting electronic voting

15 Electronic ballot paper for pre-meeting electronic voting

(1) This section applies to a ballot for determination of a matter by an association or association committee that will be conducted by pre-meeting electronic voting.

(2) The secretary of the association must ensure that the form for the electronic ballot paper contains—

(a) instructions for completing the ballot paper, and

(b) the question to be determined, and

(c) the means of indicating the voter’s choice on the question to be determined.

(3) The secretary of the association must, at least 7 days before the meeting at which the matter will be determined, give each person entitled to vote—

(a) access to an electronic ballot paper that complies with this section, and

(b) access to information about—

(i) how the ballot paper must be completed, and

(ii) the closing date of the ballot, and

(iii) if voting is by email, the address where the ballot paper must be returned, and

(iv) if voting is by other electronic means, the means of accessing the electronic voting system and how the completed electronic ballot paper must be sent to the secretary, and

(c) access to an electronic form of declaration requiring the voter to state—

(i) the voter’s name, and

(ii) the capacity in which the voter is entitled to vote, and

(iii) for a matter that requires a special resolution, the voter’s unit entitlement, and

(iv) if the vote is a proxy vote, the name and capacity of the person who gave the proxy.

(4) Each person entitled to vote must vote in accordance with the instructions contained in the information.

(5) If the ballot is a secret ballot, the secretary of the association must ensure that—

(a) the identity of the voter cannot be ascertained from the form of the electronic ballot paper, and