Part 3MEETINGS OF COUNCIL AND COMMITTEES

PART 3—MEETINGS OF COUNCIL AND COMMITTEES 3.1 Ordinary and special meetings of Council (1) Ordinary and special meetings of Council are dealt with in the Act. (2) An ordinary meeting of the Council is to be held on a monthly basis or otherwise as determined by the Council and is for the purpose of considering and dealing with the ordinary business of the Council. (3) A special meeting of the Council is to be held for the purpose of considering and dealing with Council business that is urgent, complex in nature, for a particular purpose or confidential. 3.2 Calling Council meetings The calling of ordinary or special meetings of Council is dealt with in the Act. 3.3 Convening Council meetings (1) The convening of an ordinary or special meeting of Council is dealt with in the Act. (2) Subject to subclause (3), the CEO is to give at least 72 hours’ notice, for the purposes of section 5.5(2) of the Act, in convening a special meeting of Council. (3) Where, in the opinion of the Mayor or at least one-third of the Members, there is a need for Council to meet urgently the CEO may give a lesser period of notice for a special meeting. 3.4 Calling and convening committee meetings (1) A committee meeting is to be held— (a) if called for by the Mayor, the Presiding Member of that committee or any 2 members of that committee in a notice to the CEO setting out the date and proposed business of the meeting at least 5 clear working days before the proposed meeting; or (b) if so decided by the Council or that committee. (2) On receipt of a notice or decision under subclause (1) the CEO is to convene a meeting of the relevant committee by giving each member notice, before the meeting, of the date, time, place and purpose of the meeting. (3) The CEO is to prepare an agenda and ancillary documents for each committee meeting and provide a copy to each committee member at least 48 hours before the meeting. 3.5 Public notice of meetings Public notice of meetings is dealt with in the Regulations. 3.6 Leave of absence (1) The granting of leave of absence to Members is dealt with in the Act. (2) A Member seeking the Council’s approval to take leave of absence shall give written notice to the CEO prior to the commencement of the meeting. 3.7 Agenda briefing forum may be held (1) The local government may convene an agenda briefing forum prior to any ordinary or special meeting of the Council in order for Members to ask questions or seek further information on any matter on the agenda of the relevant meeting and to receive deputations on matters on the agenda.

2906 GOVERNMENT GAZETTE, WA 6 May 2022 (2) The CEO is to— (a) advise all Members of, and publish on the local government’s website, the time and date of the agenda briefing forum; and (b) cause notes of the meeting to be kept. (3) A Member who has an interest in a matter to be discussed at an agenda briefing forum is to deal with the interest in accordance with the provisions of Part 8 of these meeting procedures. (4) Members of the public may attend an agenda briefing forum except during the discussion of matters for which the relevant meeting will, or is likely to be, closed to members of the public under section 5.23 of the Act. (5) A person wishing to make a deputation to the Council on a matter on a Council meeting agenda will be requested to make that deputation at the relevant agenda briefing forum. (6) These meeting procedures apply to an agenda briefing forum except that no motions are to be moved or debated in relation to any matters on the agenda to be considered at the Council meeting. 3.8 Briefings and other informal meetings (1) In addition to agenda briefing forums under clause 3.7, the local government may conduct briefings, workshops and other informal meetings for Members to discuss matters relevant to the business of the local government. (2) When the local government conducts briefings, workshops and other informal meetings, the CEO is to— (a) advise all Members of the time, date and purpose of the meeting; and (b) cause notes of the meeting to be kept. (3) A Member who has an interest in a matter to be discussed at briefing, workshop or other informal meeting is to deal with the interest in accordance with the provisions of Part 8 of these meeting procedures. (4) Resolutions that commit the local government to a course of action may only be made at an ordinary or special meeting of Council, or at a meeting of a committee in relation to the powers or duties delegated to it.