18MAuthority to maintain a register

18M Authority to maintain a register

(1) An Authority must—

(a) maintain a register of the interests of members and, where required, nominated officers; and

(b) enter in the register all the information given in the returns.

(2) An Authority must allow a person to inspect the register if that person applies, in writing and in accordance with the regulations, to the Authority to do so.

(3) The register may be inspected at the office of the Authority during normal office hours.

(4) An Authority must take all reasonable steps to make sure that a person who has not applied does not have access to, and is not permitted to inspect, the register or any return.

(5) A person must not publish any information derived from the register unless that information is a fair and accurate summary or copy of the information derived from the register.

(6) A person employed by an Authority must not, whether before or after he or she ceases to be so employed, make a record of, divulge or communicate to any person any information in relation to a matter dealt with by this section that is gained by or conveyed to him or her during his or her employment with the Authority, or make use of that information for any purpose other than the discharge of his or her official duties under this Act.

(7) An Authority must—

(a) retain the returns of a member or a nominated officer for 3 years after the person has ceased to be a member or a nominated officer; and

(b) at the end of that period, destroy the returns.

(8) As soon as practicable after a person ceases to be a member or a nominated officer, the Authority must delete the entries relating to that person from the register.

S. 18N inserted by No. 85/2006 s. 151.