35.—(1.) Subject to the succeeding provisions of this regulation, an officer or employee who is required to travel on duty in the United Kingdom or to attend for duty at a place in the United Kingdom, other than his normal place of duty, shall be paid an allowance, called “travelling allowance”, at the rate of—
(a) where the maximum salary of the office or position occupied by the officer or employee is £1,920 or over per annum—Three pounds five shillings per day; and
(b) where the maximum salary of the office or position occupied by the officer or employee is less than £1,920 per annum—Three pounds per day.
(2.) Subject to the succeeding provisions of this regulation, an officer or employee who is required to attend for duty outside the United Kingdom shall be paid such travelling allowance as the High Commissioner considers sufficient to cover the travelling expenses reasonably incurred by the officer or employee in attending for that duty.
(3.) Travelling allowance is payable in respect of the period commencing at the time of departure of the train, steamer or other conveyance by which the officer or employee is authorized to travel and ending at the time of his return to the authorized place of departure.
(4.) Where travelling allowance is payable in respect of a period of less than one day, the amount payable shall be computed on an hourly basis to the nearest hour.
(5.) The hourly rate of travelling allowance shall be ascertained by taking one twenty-fourth part of the daily rate payable to the officer or employee under this regulation.
(6.) Where travelling allowance has been paid to an officer or employee for a continuous period of twenty-one days’ residence in one locality, the Official Secretary shall submit the case to the High Commissioner for review.
(7.) Upon the review by the High Commissioner under the last preceding sub-regulation, the High Commissioner may, if at that time or any subsequent time, he considers that the amount of the travelling allowance payable to the officer or employee is excessive, direct that payment of the allowance be discontinued or that the rate of the allowance be reduced to such an amount as he determines.
(8.) Where an officer or employee is required to attend for duty at some place other than his normal place of duty and is there provided with—
(a) meals but not accommodation;
(b) accommodation but not meals; or
(c) meals and accommodation,
the High Commissioner shall reduce the rate of travelling allowance which would otherwise be payable to the officer or employee under this regulation by the amount which he considers is the cost of the meals or accommodation, or meals and accommodation, provided.
(9.) Where an officer or employee is authorized to travel by steamer, by rail or by air and the fare paid for him includes meals or accommodation, the High Commissioner shall reduce the rate of travelling allowance which would otherwise be payable to the officer or employee under this regulation by the amount which he considers is the cost of the meals or accommodation included in the fare.
(10.) Where an officer or employee who is absent on duty from his normal place of duty is forced by illness not due to his own fault to take sick leave and he is unable to return to his normal place of residence, he may be paid an allowance not exceeding the amount of travelling allowance which would have been payable to him if he had remained on duty for the period of sick leave involved.
(11.) Where an officer or employee returns from a temporary place of duty to his normal place of residence while on sick leave, payment of travelling allowance ceases from the time of his departure from his temporary place of duty, but the cost of fares to his normal place of residence and return to his temporary place of duty shall be borne by the Commonwealth.
(12.) Travelling allowance is not payable under this regulation in any case where an officer or employee is not required to be absent from his normal place of residence overnight, but an officer or employee who is required to attend for duty at some place other than his normal place of duty but is not eligible for travelling allowance may, with the approval of the High Commissioner, be reimbursed the travelling expenses necessarily incurred.
(13.) Where the High Commissioner is satisfied that, by reason of the circumstances, the amount of travelling allowance which would otherwise be payable under this regulation is insufficient to meet, or is in excess of, the expenses reasonably and necessarily incurred by the officer or employee, the High Commissioner may vary the rate of allowance to such rate as he considers reasonable.
(14.) Travelling allowance payable to an officer or employee under this regulation is in addition to the costs of conveyance of the officer or employee by any authorized means of transport.
Fares.
36.—(1.) Where an officer or employee is authorized to travel by railway, he shall be allowed—
(a) if he occupies an office or position the minimum salary of which is not less than £1,560 per annum—a first class fare; and
(b) if he occupies an office or position the minimum salary of which is less than £1,560—second class fare or, if the High Commissioner considers that special circumstances exist, a first class fare.
(2.) Where an officer or employee is authorized to travel by means of transport other than railway, the High Commissioner shall determine the class of transport and the fares to be allowed the officer or employee.
Personal services rendered to an officer while travelling.
An officer or employee is not entitled to claim the inclusion in his travelling expenses of such items as gratuities paid by him for services rendered to him personally or payments to porters for handling his personal effects.
Mileage allowance.
38.—(1.) An officer or employee who uses his own motor truck, motor car or cycle for official purposes, or an officer or employee whose motor truck, motor car or cycle is used for official purposes, shall, subject to the next succeeding sub-regulation, be paid an allowance, called “mileage allowance”, in respect of that use at such rate as is determined by the High Commissioner having regard to the type of vehicle used and the distance travelled.
(2.) An officer or employee is not entitled to an allowance under this regulation unless it is shown to the satisfaction of the High Commissioner that the use of the motor truck, motor car or cycle results in a saving or greater efficiency than would be the case if other means of conveyance were employed.
Taxi or motor fares.
39.—(1.) Subject to the succeeding provisions of this regulation, an officer or employee who incurs expenses for taxi or motor fares on a journey on official business shall not be allowed those taxi or motor fares unless the Official Secretary is satisfied that train, bus or other cheaper means of transport were not available to the officer for the journey.
(2.) An officer or employee shall not be allowed an amount exceeding Ten shillings for the taxi and motor fares incurred unless he submits proper receipts for those fares.
(3.) An officer or employee who is required to attend for duty at a place other than his normal place of duty shall not be allowed taxi or motor fares to and from his normal place of residence and the authorized point of departure from and return to his normal place of duty unless the Official Secretary considers that—
(a) cheaper means of transport were not available to the officer or employee;
(b) in view of the quantity of the baggage of the officer or employee it was quicker and more convenient to use taxi or motor hire; or
(c) in view of the status of the officer or employee or the duties on which he was engaged, it was desirable that he travel by taxi or motor hire.
Meal allowance.
40.—(1.) Subject to the next succeeding sub-regulation, where an officer or employee—
(a) whose normal hours of attendance for duty are between half past seven o’clock in the morning and six o’clock in the afternoon is required to attend for duty at his normal place of duty before half past six o’clock in the morning or to remain on duty after half past six o’clock in the afternoon;
(b) is required to commence duty at his normal place of duty at least two hours before his normal time of commencing duty or to remain on duty at least two hours beyond his normal time of ceasing duty;
(c) is required to perform extra duty at his normal place of duty after two o’clock in the afternoon on a Saturday (or the day normally allowed to him as the weekly half day off duty) after a meal break and is not entitled to payment for that meal break; or
(d) is required to perform duty at his normal place of duty on a Sunday or holiday extending beyond a meal break and is not entitled to payment for that meal break,
the officer or employee shall be paid an allowance, called “meal allowance”, of Six shillings and sixpence in respect of that meal break.
(2.) An officer or employee who is required to perform any of the duties specified in paragraph (a) or (b) of the last preceding sub-regulation shall not be paid a meal allowance unless he satisfies the officer in charge authorizing the duty that he cannot reasonably be expected to return to his normal place of residence for a meal between the time at which he ceases duty before the meal and the time at which he is required to commence duty after the meal.
Excess travelling time.
41.—(1.) Where an officer or employee who is in receipt of a salary at a rate not exceeding £1,175 per annum is required to attend for duty on a day at some place other than his normal place of duty and the officer or employee is obliged to exceed—
(a) in the course of his duty, the usual hours of duty for the day; or
(b) in the course of his daily travelling between his normal place of residence and his temporary place of duty, the time required to travel between his normal place of residence and his normal place of duty,
the officer or employee shall be paid for the time spent in travelling or the extra hours of duty, other than the time for which he receives overtime pay, at a rate equal to the rate of his ordinary pay.
(2.) For the purpose of the last preceding sub-regulation, the time spent by an officer or employee in travelling between his normal place of residence and temporary place of duty includes—
(a) the waiting time for trains or other conveyances between the scheduled times of their departure and the actual times of departure; and
(b) where the officer or employee is not absent from his normal or temporary place of duty overnight, the time spent by him outside his usual hours of duty for the day in waiting between the time of his arrival at his place of duty and the time of commencement of duty for the day or between the time of his ceasing duty for the day and the time of departure of the first available train or other means of conveyance,
but does not include the time spent in travelling by train or other conveyance between half past ten o’clock in the evening and seven o’clock in the morning if a sleeping berth is provided.
(3.) The hourly rate payable under this regulation shall not exceed the rate of salary for an officer or employee who is receiving a salary of £970 per annum.
Uniform allowance.
An officer or employee occupying the office of Nurse Receptionist shall be paid an allowance, called “uniform allowance”, at the rate of Twelve pounds per annum.
PART IV.—HOURS OF ATTENDANCE, HOLIDAYS AND LEAVE OF ABSENCE.
Division 1.—Hours of Attendance and Holidays.
Hours of attendance.
43.—(1.) Except as otherwise determined by the High Commissioner, the normal hours of duty of officers and employees shall be thirty-six and three-quarter hours per week.
(2.) Except as otherwise provided in this regulation, the normal hours of duty shall be worked by officers and employees between the hours of nine o’clock in the morning to twenty-one minutes past five o’clock in the afternoon on each day of the week from Monday to Friday (inclusive) with an interval of one hour for luncheon.
(3.) Such officers or employees as the High Commissioner considers necessary may be rostered for duty on Saturdays, but the Official Secretary shall, if practicable, grant to an officer or employee who performs duty on a Saturday time off duty during the following week for the period of duty performed on the Saturday.
(4.) The High Commissioner may determine that officers and employees employed in a branch of the Service, or such of those officers or employees as he considers necessary, may be rostered to perform ordinary duty on shift and those officers and employees shall observe such hours of attendance as the High Commissioner directs.
Record of attendance.
44.—(1.) The Official Secretary shall determine the means of recording the attendance of officers and employees.
(2.) The officer in charge of each section of the High Commissioner’s Office provided with means of recording the attendance of officers and employees is responsible for the recording of the attendance in accordance with such directions as are given to him by the Official Secretary.
Obligation to record attendance.
45.—(1.) A person who is an officer or employee, unless specially exempted by the High Commissioner, shall record daily, by the means determined by the Official Secretary under the last preceding regulation, the actual times of his arrival at the High Commissioner’s Office and of his departure from the Office.
(2.) The exemption of an officer or employee from the obligation to record his attendance does not authorize that officer or employee to absent himself from duty or to leave his place of duty except on official business within his hours of duty.
Availability of attendance record.
The means of record of attendance shall be available each day at the ordinary time of arrival of officers and employees, and shall be made available at, but not before, the ordinary time of ceasing duty.
Late attendances and absences.
47.—(1.) Where an officer or employee arrives on duty later than ten minutes after the ordinary time of commencing duty, he shall not record his attendance but shall report himself to the officer in charge and give an explanation for his late attendance.
(2.) The officer in charge shall record the time of reporting and the explanation given by an officer or employee under the last preceding sub-regulation.
(3.) An officer or employee shall not leave the High Commissioner’s Office during his hours of duty, except on official business or by express permission of the Official Secretary.
(4.) The officer in charge shall duly record in the record of attendance any period during which an officer or employee is absent otherwise than on official business.
(5.) If an officer or employee is prevented by illness or other emergency from attending to duty, he shall immediately report the fact to the officer in charge of his branch and he shall furnish such evidence of the nature of the illness or emergency as the Official Secretary considers necessary.
Holidays.
48.—(1.) Subject to this regulation, the following days, or any day which the High Commissioner determines to be observed as a holiday in lieu of any of the following days, are holidays:—
The first day of January.
Australia Day, that is to say, the twenty-sixth day of January.
Good Friday and the following Saturday and Monday.
Anzac Day, that is to say, the twenty-fifth day of April.
The Anniversary of the Birthday of the Sovereign.
Christmas Day and the following day.
(2.) Whenever a day specified in the last preceding sub-regulation, except Anzac Day and Christmas Day, falls on a Sunday, the following Monday is a holiday.
(3.) Whenever Christmas day falls on a Sunday, the following Monday and Tuesday are holidays.
(4.) In addition to the days specified in sub-regulation (1.) of this regulation, the High Commissioner may authorize a day or part of a day to be a holiday observed by officers and employees.
(5.) The High Commissioner shall not authorize the observance of holidays under the last preceding sub-regulation exceeding in the aggregate four days in the period of twelve months commencing on the first day of January in each year.
Duty after office hours.
49.—(1.) Where the Official Secretary considers that it is necessary to bring up arrears of work or to meet pressure of business, he may require the staff dealing with the arrears, or all officers or employees in the Service, to attend for duty beyond their normal hours of duty.
(2.) When required by the officer in charge of a branch, an officer or employee in the branch shall remain after the normal hours of duty to complete work which the officer in charge considers should be done on the same day.
(3.) The High Commissioner or Official Secretary may require a branch or other part of the service to be kept open in the public interest for the whole or part of a day observed as a holiday under the last preceding regulation and may require the attendance and services of an officer or employee on that day.
Division 2.—Recreation Leave.
Recreation leave.
50.—(1.) Subject to these Regulations, the Official Secretary may grant to every officer and employee leave of absence for recreation, called “recreation leave”, for a period or periods not exceeding in the aggregate three weeks (exclusive of holidays) in respect of each year.
(2.) The Official Secretary shall, wherever practicable, make arrangements whereby each officer and employee can be granted recreation leave annually.
(3.) If an officer or employee does not apply for recreation leave in the year in which it accrues, he shall not, unless the Official Secretary otherwise directs, be entitled to be granted recreation leave in respect of that year.
(4.) Notwithstanding a direction of the Official Secretary under the last preceding sub-regulation, recreation leave shall not be accumulated for more than two years.
(5.) An officer or employee shall not be entitled to be granted recreation leave until he has completed twelve months’ service, but, after the completion of that service, recreation leave accrues to him on the first day of January in each year.
(6.) For the purpose of calculating the entitlement for recreation leave of an officer who, prior to his appointment as an officer, was an officer of the Third Class under the repealed Regulations or an employee, his service as such an employee or officer of the Third Class shall, if continuous with his service in the Service as an officer, be taken into account.
(7.) Where an employee was previously employed as an officer or employee, or both, under these Regulations or under the repealed Regulations, the continuity of his employment shall be deemed not to have been broken for the purpose of calculating the recreation leave due to the employee if—
(a) that previous employment was terminated for a reason other than for misconduct;
(b) he was employed for a total period of twelve months during a period not exceeding fourteen months before that leave; and
(c) he did not receive a payment in lieu of recreation leave in respect of that previous employment in accordance with sub-regulation (13.) of this regulation.
(8.) Applications for recreation leave shall be made to the Official Secretary through the officer in charge of the branch or section in which the applicant is employed.
(9.) The officer in charge of a branch or section through whom an application for recreation leave is made shall report to the Official Secretary as to whether leave may be granted without detriment to the work of the branch or section.
(10.) An officer or employee may be recalled from recreation leave at any time on the direction of the Official Secretary.
(11.) Where an officer is about to be retired on reaching the age for retirement or on account of illness or invalidity, the officer may be granted the recreation leave (if any) due to him in respect of the year in which his services terminate.
(12.) Where an officer resigns and his resignation is accepted, he may be granted the recreation leave (if any) due to him in respect of the year in which his services terminate if he has reached the anniversary in that year of the date of his appointment.
(13.) Where the employment of an employee is terminated for a reason other than for misconduct, he may be paid a sum in lieu of recreation leave not exceeding his salary for the period for which he is entitled to be granted recreation leave immediately before his employment is terminated, or, if the employee at the date of that termination had not completed twelve months’ employment, a sum equal to his salary for the period which bears to three weeks the same proportion as the period of employment in respect of which he is not otherwise entitled to be granted recreation leave bears to twelve months.
(14.) Where an employee dies, the High Commissioner may authorize payment to the dependant of the employee, or, if there are two or more dependants, to the dependants, of the sum that could have been paid to the employee under the last preceding sub-regulation if the employment of the employee had been terminated for a reason other than for misconduct on the day of his death.
(15.) Where a dependant upon whom the whole or part of a sum of money is payable under the last preceding sub-regulation is under the age of twenty-one years or for any other reason is incapable of acting on his own behalf, the amount payable to that dependant may be paid on behalf of the dependant to a person or persons approved by the High Commissioner.
Deduction from recreation leave on account of other absences.
51.—(1.) Where an officer or employee has, during the period of twelve months immediately preceding the date from which he is granted recreation leave, been absent from duty for more than forty-three working days, the period of recreation leave which may be granted to the officer or employee shall, subject to this regulation, be reduced by one-twelfth of the period of leave of absence to which the officer or employee is entitled under the last preceding regulation for each twenty-two working days (other than the first twenty-two working days) on which the officer or employee has been absent from duty during that period.
(2.) Where an officer or employee has, during the period of twelve months immediately preceding the date from which he is granted recreation leave, been absent with leave granted under Division 3 of this Part or regulation 73, 75 or 76 of these Regulations, the period for which the officer or employee was so absent from duty shall not be taken into account for the purposes of the last preceding sub-regulation.
Division 3.—Sick Leave.
52.—(1.) The Official Secretary may grant to an officer or employee who is unfit for duty leave of absence on account of illness, called “sick leave”, in accordance with this Division.
(2.) Sick leave granted under this Division shall be granted—
(a) if the officer or employee is eligible for the grant of a period of sick leave on full salary—on full salary;
(b) if the officer or employee is eligible for the grant of a period of sick leave on half salary but not on full salary—on half salary; or
(c) in any other case—without salary.
(3.) Unless the officer or employee produces a certificate of a legally qualified medical practitioner, or, where the period for which the officer or employee is unfit for duty is less than four days, other evidence approved by the Official Secretary, that the officer or employee is unfit for duty, sick leave shall, except as provided in the succeeding provisions of this Division, be without salary.
(4.) It shall not be necessary for a medical certificate or other evidence that the officer or employee is unfit for duty to be produced—
(a) in the case of an employee who has not completed twelve months’ continuous employment—in respect of an absence or absences not exceeding four days in the aggregate in that period of twelve months; and
(b) in any other case—in respect of an absence or absences not exceeding four days in the aggregate in any year of service.
(5.) An officer or employee who has been granted sick leave on a holiday shall, if he was on duty on the working day immediately preceding, or is on duty on the working day immediately following, the holiday, be credited with sick leave on full salary for a period equal to the period for which he would have been required to perform duty if the holiday had been a working day.
(6.) Where an officer or employee who is absent from duty on recreation leave is unfit for duty for a period of not less than four days, the officer or employee may, on the production of a certificate by a legally qualified
medical practitioner certifying that the officer or employee has been unfit for duty for a period specified in the certificate, be granted sick leave for that part of the period specified in the certificate which is part of his recreation leave and the grant of recreation leave for that part of the period specified in the certificate shall be cancelled.
(7.) Where an officer or employee is absent on sick leave for a continuous period of thirteen weeks, the Official Secretary shall not grant further sick leave unless a legally qualified medical practitioner approved by the High Commissioner certifies that the officer or employee is unfit for duty and the High Commissioner approves the grant of further sick leave.
(8.) The Official Secretary shall not permit an officer or employee who has been absent on sick leave for a continuous period of not less than thirteen weeks to resume duty unless a legally qualified medical practitioner approved by the High Commissioner certifies that the officer or employee is fit for duty.
(9.) Where an officer or employee resumes duty after an absence on sick leave for a continuous period of less than thirteen weeks, the Official Secretary may, if he is of the opinion that the officer or employee is unfit for duty, direct the officer or employee to submit himself to examination by a legally qualified medical practitioner approved by the High Commissioner.
(10.) Where a legally qualified medical practitioner approved by the High Commissioner certifies that the officer or employee is unfit for duty, the officer or employee shall absent himself from duty until a legally qualified medical practitioner approved by the High Commissioner certifies that he is fit to resume duty.
(11.) The period for which the officer or employee is absent under the last preceding sub-regulation shall be deemed to be a period of sick leave granted under this regulation.
(12.) In this regulation, “unfit for duty” includes unfit for duty owing to dental causes.
Eligibility for sick leave with salary.
53.—(1.) An employee who has completed twelve months’ continuous employment, or an officer, is eligible for the grant of sick leave—
(a) on full salary for a period equal to the period by which his credit for sick leave on full salary ascertained in accordance with whichever of the next two succeeding regulations applies exceeds the period for which he has, during his employment or service after the commencement of these Regulations, been granted sick leave on full salary; and
(b) on half salary for a period equal to the period by which his credit for sick leave on half salary ascertained in accordance with whichever of the next two succeeding regulations applies exceeds the period for which he has, during that employment or service, been granted sick leave on half salary.
(2.) Notwithstanding the last preceding sub-regulation, if an employee to whom that sub-regulation applies or an officer is not, at any time during the first five years of service or employment, as the case may be eligible for the grant of sick leave on full salary as provided in paragraph (a) of that singulation, the Official Secretary may grant to the officer or employee sick leave on full salary for a period which does not exceed
the period which will next be credited to turn in accordance with whichever of the next two succeeding regulations applies in anticipation of that credit for sick leave.
(3.) An employee who has completed forty-four days’ actual duty but has not completed twelve months’ continuous employment is eligible for the grant of sick leave on full salary for a period equal to the period by which his credit for sick leave on full salary ascertained in accordance with regulation 55 of these Regulations exceeds the period of sick leave which he has been granted during his employment.
Credits of sick leave for officers.
54.—(1.) An officer who was appointed as an officer of the First or Second Class before the eighth day of December, 1954, shall be credited on the date of commencement of these Regulations with—
(a) sick leave on full salary for the period (if any) by which the sum of—
(i) the period for which he was entitled to be granted sick leave on full pay under the repealed Regulations immediately before the eighth day of December, 1954;
(ii) a period of two weeks in respect of the period of his service that commenced on the eighth day of December, 1954, and ended on the day immediately before the anniversary of his appointment next after that date; and
(iii) periods of two weeks in respect of each complete year of his service in the period that commenced on that anniversary and ended on the day immediately before the date of commencement of these Regulations,
exceeds the period of sick leave on full pay granted to him during his service since the eighth day of December, 1954, and before the date of commencement of these Regulations;
and
(b) sick leave on half salary for the period (if any) by which the sum of—
(i) the period for which he was entitled to be granted sick leave on half pay (including the period of sick leave on third pay, for which he was entitled to be granted, converted in accordance with the next succeeding sub-regulation into a period of sick leave on half pay) immediately before the eighth day of December, 1954;
(ii) a period of two weeks in respect of the period of his service that commenced on the eighth day of December, 1954, and ended on the day immediately before the anniversary of his appointment next after that date; and
(iii) periods of two weeks in respect of each complete year of his service in the period that commenced on that anniversary and ended on the day immediately before the date of commencement of these Regulations,
exceeds the period of sick leave on halt pay granted to mm during his service since the eighth day of December, 1954, and before the date of commencement of these Regulations.
(2.) Where an officer to whom the last preceding sub-regulation applies was, under the provisions of the repealed Regulations, entitled to be granted sick leave on third pay, the officer shall, for the purposes of this regulation, be deemed to be entitled to sick leave on half salary for a period equal to two-thirds of the period for which he was entitled to sick leave on third pay.
(3.) An officer who was appointed as an officer of the First or Second Class under the repealed Regulations on or after the eighth day of December, 1954, shall be credited on the date of commencement of these Regulations with—
(a) sick leave on full salary for the period (if any) by which the sum of—
(i) a period of two weeks; and
(ii) a period or periods of two weeks in respect of each complete year in the period of his service before the date of commencement of these Regulations,
exceeds the period of sick leave on full pay granted to him before the date of commencement of these Regulations; and
(b) sick leave on half salary for the period (if any) by which the sum of—
(i) a period of two weeks; and
(ii) a period or periods of two weeks in respect of each complete year in the period of his service before the date of commencement of these Regulations,
exceeds the period of sick leave on half pay granted to him before the date of commencement of these Regulations.
(4.) An officer who was appointed as an officer of the First or Second Class before the date of commencement of these Regulations shall be credited with—
(a) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on the anniversary, next after the commencement of these Regulations, of the date of his appointment; and
(b) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on the completion of each subsequent period of twelve months’ service.
(5.) An officer who is appointed after the commencement of these Regulations and was, immediately before his appointment, employed as an employee for a period of not less than twelve months or as an employee and an officer of the Third Class under the repealed Regulations for a continuous period of not less than twelve months shall be credited with—
(a) on his appointment as an officer under these Regulations—
(i) sick leave on full salary for the period for which he was entitled to be granted sick leave on full salary as an employee immediately before his appointment as an officer; and
(ii) sick leave on half salary for the period for which he was entitled to be granted sick leave on half salary immediately before that appointment; and
(b) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on—
(i) the anniversary, next after his appointment as an officer, of the date on which he became such an officer of the Third Class or an employee; and
(ii) the completion of each subsequent period of twelve months’ service.
(6.) An officer who is appointed after the commencement of these Regulations and was, immediately before his appointment, employed as an employee for a period of less than twelve months or as an employee and an officer of the Third Class under the repealed Regulations for a continuous period of less than twelve months shall be credited with—
(a) on his appointment as an officer—
(i) sick leave on full salary for the period by which a period of two weeks exceeds the period of sick leave on full pay (if any) granted to him during his employment as an officer of the Third Class, as an employee, or both; and
(ii) a period of two weeks’ sick leave on half salary, and
(b) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on—
(i) the anniversary, next after his appointment as an officer under these Regulations, of the date on which he became such an officer of the Third Class or an employee; and
(ii) the completion of each subsequent period of twelve months’ service.
(7.) An officer who is appointed after the commencement of these Regulations and who was not an employee immediately before his appointment as an officer shall be credited with—
(a) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on his appointment; and
(b) a period of two weeks’ sick leave on full salary and a period of two weeks’ sick leave on half salary on the completion of twelve months’ service and each subsequent twelve months’ service.
(8.) For the purposes of the crediting of sick leave under this regulation, where an officer appointed to the Service, either before or after the commencement of these Regulations, was, immediately before that appointment, an officer of the Public Service of the Commonwealth, his continuous service as an officer of the Public Service of the Commonwealth shall be reckoned as service as an officer in the Service.
Credits of sick leave for employees.
55.—(1.) Where an employee was appointed as an officer of the Third Class under the repealed Regulations before the eleventh day of May, 1953, and he had, at that date, been so employed for twelve months or more, he shall, on the date of commencement of these Regulations, be credited with sick leave on full salary for the period (if any) by which the sum of—
(a) the period for which he was entitled to be granted sick leave with pay under the repealed Regulations immediately before the eleventh day of May, 1953;
(b) a period of two weeks in in respect of the period of his employment that commenced on the eleventh day of May, 1953, and ended on the day immediately before the anniversary of his appointment next after that date; and
(c) a period calculated at the rate of two weeks in respect of each complete twelve months of his employment in the period that commenced on that anniversary and ended on the day immediately before the date of commencement of these Regulations,
exceeds the period of sick leave on full pay granted to him before the date of commencement of these Regulations.
(2.) Where an employee was appointed as an officer of the Third Class under the repealed Regulations before the eleventh day of May, 1953, and he had, at that date, been so employed for less than twelve months, he shall, on the date of commencement of these Regulations, be credited with sick leave on full salary for the period by which the sum of—
(a) the period for which he was entitled to be granted sick leave with pay under the repealed Regulations immediately before the eleventh day of May, 1953;
(b) a period calculated at the rate of two days for the first forty-four days of actual duty, and one day for each subsequent twenty-two days of actual duty, in the period of his employment that commenced on the eleventh day of May, 1953, and ended on the day immediately before the anniversary of his appointment; and
(c) a period calculated at the rate of two weeks in respect of each complete twelve months of his employment in the period that commenced on that anniversary and ended on the day immediately before the date of commencement of these Regulations,
exceeds the period of sick leave on full pay granted to him before the date of commencement of these Regulations.
(3.) An employee who was appointed as an officer of the Third Class under the repealed Regulations before the eleventh day of May, 1953, shall be credited with sick leave on half salary for the period by which the period calculated at the rate of two weeks in respect of each complete twelve months’ employment in the period that commenced on the anniversary of his appointment next after the eleventh day of May, 1953, and ended on the day immediately before the date of commencement of these Regulations exceeds the period of sick leave on half pay granted to him before the date of commencement of these Regulations.
(4.) An employee who was appointed as an officer of the Third Class under the repealed Regulations on or after the eleventh day of May, 1953, and twelve months or more before the date of commencement of these Regulations shall be credited on the date of commencement of these Regulations with—
(a) sick leave on full salary for the period by which a period calculated at the rate of two weeks in respect of each complete twelve months of his employment in the period before the date of commencement of these Regulations exceeds the period of sick leave on full pay granted to him before the date of commencement of these Regulations; and
(b) sick leave on half salary for the period by which a period calculated at the rate of two weeks in respect of each complete twelve months of his employment in the period before the date of commencement of these Regulations exceeds the period of sick leave on half pay granted to him before the date of commencement of these Regulations.
(5.) An employee who was appointed as an officer of the Third Class under the repealed Regulations less than twelve months before the date of commencement of these Regulations shall be credited on that date with sick leave on full salary for the period by which a period calculated at the rate of two days for the first forty-four days of actual duty, and one day for each subsequent twenty-two days of actual duty, in the period of his employment before that date exceeds the period of sick leave on full pay granted to him before that date.
(6.) An employee who was appointed as an officer of the Third Class under the repealed Regulations shall be credited with—
(a) two weeks’ sick leave on full salary and two weeks’ sick leave on half salary on the anniversary of his appointment next after the commencement of these Regulations; and
(b) two weeks’ sick leave on full salary and two weeks’ sick leave on half salary on the completion of each subsequent twelve months’ continuous employment.
(7.) An employee who is appointed after the commencement of these Regulations shall be credited with—
(a) two days’ sick leave on full salary on the completion of his first forty-four days’ actual duty;
(b) one day’s sick leave on full salary on the completion of each twenty-two days’ actual duty after the first forty-four days;
(c) two weeks’ sick leave on full salary and two weeks’ sick leave on half salary on the completion of the twelve months’ continuous employment next after his appointment; and
(d) two weeks’ sick leave on full salary and two weeks’ sick leave on half salary on the completion of each subsequent period of twelve months’ continuous employment.
Health of officer or employee rendering him a danger to others.
56.—(1.) If the Official Secretary has reason to believe that an officer or employee is in such a state of health as to render him a danger to his fellow officers or employees or to the public, he may require the officer or employee to submit himself to a legally qualified medical practitioner approved by the High Commissioner.
(2.) Upon receipt of the medical report, the Official Secretary may direct the officer or employee to absent himself from his duties for a specified period, or if he is already on leave of absence, direct him to continue on leave for a specified period.
(3.) The period for which the officer or employee is directed to be absent under the last preceding sub-regulation shall be deducted from the sick leave credited to the officer or employee under these Regulations.
Leave in cases of infectious disease contacts
57.—(1.) If, consequent upon a report by a legally qualified medical practitioner that, by reason of contact with a person suffering from an infectious disease and through the operation of restrictions imposed by law, an officer or employee is unable to attend for duty for a period specified in the report, the Official Secretary may grant to the officer or employee leave of absence for that period.
(2.) The period of leave of absence so granted to an officer or employee shall be deducted from the sick leave credited to him under these Regulations.
(3.) Leave of absence under this regulation shall not be granted for a period beyond the earliest date at which it would be practicable for the officer or employee to resume duty, having regard to the restrictions imposed by law.
Illness caused through misconduct.
58.—(1.) Where the Official Secretary considers that the absence of an officer or employee is due to an illness caused by the misconduct of the officer or employee or that the officer or employee is absent from duty without sufficient cause, sick leave with salary shall not be granted in respect of the period of that absence and that period shall not, unless the High Commissioner otherwise determines, form part of the service of the officer or employee.
(2.) Where the Official Secretary has occasion for doubt the cause of the illness or the reason for the absence of an officer or employee, he may instruct a legally qualified medical practitioner, approved by the High Commissioner, to visit and examine the officer or employee or may direct that the officer or employee attend on such a medical practitioner for examination.
Medical examination of officers and employees.
An officer or employee shall, when required by the Official Secretary to do so, submit himself for medical examination by a legally qualified medical practitioner approved by the High Commissioner.
Sick leave before retirement of officers.
60.—(1.) Where the Minister decides to retire an officer on the ground of illness or invalidity under regulation 80 of these Regulations, the officer shall not, except with his consent, be retired from the Service until the expiration of—
(a) so much of the period of sick leave on full salary for which he is, at the time of that decision, eligible under regulation 53 of these Regulations as does not exceed fifty-two weeks; or
(b) where that period of sick leave on full salary would, but for this paragraph, expire on the expiration of his period of engagement or a day after that day—so much of that period of sick leave on full salary as will expire on the expiration of his period of engagement.
(2.) An officer shall not be credited with a period of sick leave in respect of his service after the decision to retire him.
Accident leave.
61.—Where an officer or employee sustains physical injury while on duty or in circumstances in which an action of the officer or employee is regarded by the High Commissioner as being so meritorious in the public interest as to warrant special consideration, the High Commissioner may, in addition to any sick leave for which that officer or employee is eligible under regulation 53 of these Regulations, determine from time to time the period of leave of absence on account of the injury which may be granted to the officer or employee and the conditions under which the leave is to be granted.
Sick leave in cases of loyal service.
Where—
(a) an officer or employee who is granted sick leave is not eligible for the grant of sick leave with salary under regulation 53 of these Regulations; and
(b) the High Commissioner considers that, in view of his length of service, additional leave with salary should be granted to him, the High Commissioner may grant to the officer or employee such additional leave on half salary as he determines.
Sick leave entitlement of persons with prior service.
63.—(1.) Where an officer is retired from the Service on the ground of illness or invalidity under regulation 80 of these Regulations and is re-appointed as an officer to the Service as a result of action taken under section 65 of the Superannuation Act 1922-1959, he shall be credited, upon re-appointment, with the sick leave (if any) at his credit immediately before his retirement.
(2.) Where an employee was previously employed as an officer of the Third Class under the repealed Regulations or as an employee or both and that previous employment was terminated for a reason other than for misconduct, the continuity of his employment shall be deemed not to have been broken for the purpose of sick leave if, during a period not exceeding fourteen months before that leave, he was so employed for a total period of twelve months.
Maximum period of continuous leave on account of illness.
The maximum period of continuous sick leave that may be granted under this Division is—
(a) fifty-two weeks with salary to an employee with twelve months or more continuous employment or to an officer;
(b) seventy-eight weeks without salary or with salary and without salary to an officer or employee;
(c) five days with salary to an employee with less than twelve months’ continuous employment; and
(d) twenty days without salary to any employee.
Division 4.—Furlough or Payment in Lieu of Furlough.
Furlough.
65.—(1.) The High Commissioner may grant to an officer who has continued in the Service for not less than fifteen years furlough for a period not exceeding three-tenths of one month on full salary, or three-fifths of one month on half salary, in respect of each completed year of his period of continuous service.
(2.) An officer shall not be granted furlough under this regulation for a period exceeding twelve months at any one time.
(3.) Where an officer who has continued in the Service for not less than fifteen years is retiring or is being retired from the Service, the High Commissioner may, in lieu of granting furlough under sub-regulation (1.) of this regulation, authorize payment to the officer, upon his retirement from the Service, of a sum not exceeding his salary for a period equal to the period of furlough on full salary which the officer could have been granted under that sub-regulation.
(4.) Upon the death of an officer who, at the date of his death, was eligible under this regulation for the grant of furlough, or, if the High Commissioner, after consideration of all the circumstances, directs that the death of an officer so eligible be presumed, the High Commissioner may authorize payment to, and may apportion the payment among, the dependants of the officer of a sum equal to the amount of salary which the High Commissioner could have authorized to the officer if the officer had retired
on the date of his death, or in a case where the Commissioner has directed that the death of the officer be presumed, on a date determined by the High Commissioner.
Proportionate furlough or salary in lieu on retirement.
66.—(1.) The High Commissioner may grant to an officer who has continued in the Service for not less than four years but less than fifteen years, immediately prior to his retirement from the Service on, or subsequent to, his attaining the age of sixty years, furlough on full salary for a period not exceeding—
(a) where the period of service of the officer is not less than four years but is less than eight years—two months;
(b) where the period of service of the officer is not less than eight years but is less than twelve years—three months; or
(c) where the period of service of the officer is not less than twelve years but is less than fifteen years—four months.
(2.) Where a member is eligible for furlough under the last preceding sub-regulation, the High Commissioner may, in lieu of granting that furlough, authorize payment to the member, upon his retirement from the Service, of a sum not exceeding his salary for a period equal to the period of furlough which he could have been granted under that sub-regulation.
(3.) Where an officer who is less than sixty years of age—
(a) retires from the Service after not less than four years’ service but less than fifteen years’ service and satisfies the High Commissioner that his retirement is due to ill-health that is permanent and is not due to misconduct or to causes within his own control; or
(b) is retired from the Service under regulation 78 of these regulations after not less than eight years’ service but less than fifteen years’ service,
the High Commissioner may authorize payment to the officer of a sum not exceeding his salary for a period equal to the period of furlough which the officer could have been granted under sub-regulation (1.) of this regulation if he had attained the age of sixty years.
(4.) Where, before an officer has completed fifteen years’ service in the Service, and whether before or after he has attained the age of sixty years, the officer dies or the High Commissioner, after consideration of all the circumstances, directs that the death of the officer be presumed, the High Commissioner may authorize payment to the dependants of the officer of a sum equivalent to the amount of salary which the High Commissioner could have authorized to be paid to the officer under sub-regulation (1.) of this regulation if—
(a) he had retired from the Service on the date of his death or, where the High Commissioner has directed that the death of the officer be presumed, on a date determined by the High Commissioner, and
(b) in the case of an officer who had not attained the age of sixty years on that date—he had attained that age.
Payment to dependants.
67.—(1.) Where, under sub-regulation (4.) of regulation 65 of these Regulations or under sub-regulation (4.) of the last preceding regulation, the High Commissioner has authorized the payment of a sum of money to the dependants of an officer, the sum may be paid—
(a) if there is one dependant—to that dependant; or
(b) if there are two or more dependants—to those dependants.
(2.) Where a dependant upon whom the whole or a part of a sum of money is so payable is under the age of twenty-one years or for any other reason is incapable of acting on his own behalf, the amount payable to that dependant may be paid, on behalf of the dependant, to a person or persons approved by the High Commissioner.
Payment to female officers who retire on marriage.
Where a female officer who has continued in the Service for not less than five years but less than fifteen years and is not eligible for, and has not been granted, furlough or salary in lieu of furlough under regulation 66 of these Regulations retires from the Service upon her marriage, there shall be payable to the officer upon her retirement an amount ascertained as follows:—
(a) where her period of service is not less than five years but is less than eight years—an amount equal to her salary for one month;
(b) where the period of service of the officer is not less than eight years but is less than twelve years—an amount equal to her salary for two months;
(c) where the period of service of the officer is not less than twelve years but is less than fifteen years—an amount equal to her salary for three months.
Conduct of officer to be taken into account.
The High Commissioner shall take into consideration the official conduct record of an officer in determining whether the whole or any portion of furlough or payment of an amount may be granted or authorized under regulation 65, 66 or 68 of these Regulations.
Meaning of “service” for furlough purposes.
70.—(1.) For the purposes of this Division, but subject to this regulation, the period of service of an officer is the period which is reckoned for the purposes of these Regulations as the period for which he has been continuously employed in the Service and, where, before commencing that employment, he was continuously employed in—
(a) the service of the Commonwealth (including full-time service in the naval, military or air forces);
(b) the service of an authority of the Commonwealth;
(c) the service of a State;
(d) the service of a public authority, other than a local governing body, constituted under the law of a State for the purpose of discharging, subject to the direction or control of the Minister of State for that State, functions which are within the province of the State Government; or
(e) the Public Service of a Territory of the Commonwealth, the period for which he was so employed shall be deemed to be a continuous employment in the Service.
(2.) Where, before the commencement of his period of continuous employment in the Service, an officer was employed continuously in more than one of the services specified in the last preceding sub-regulation, and the periods for which he was so employed were continuous with one another and with his service in the Service, each of those periods shall, subject to the next succeeding sub-regulation, be deemed to have been a period of continuous employment in the Service.
(3.) Where the High Commissioner is satisfied that a period of employment of an officer in one of the services specified in sub-regulation (1.) of this regulation was terminated on the grounds of unsatisfactory service, that period of employment and the periods (if any) for which the officer was previously employed in any of those services shall not be deemed to be periods of continuous employment in the Service.
(4.) For the purposes of this regulation, the period of service of an officer does not include—
(a) a period of employment as a part-time employee;
(b) a period of employment in an honorary capacity only;
(c) a period of employment remunerated by fees, allowances or commissions only; or
(d) a period of employment terminated by retirement on or subsequent to attaining the age for retirement in respect of which furlough has been granted, or payment in lieu of furlough has been authorized, to the officer under—
(i) these Regulations;
(ii) the Commonwealth Employees’ Furlough Act 1943-1959;
(iii) the Public Service Act 1922-1960; or
(iv) any other law of the Commonwealth or a law of a State or Territory of the Commonwealth which provides for the granting of furlough or for the making of a similar payment.
(5.) For the purposes of this regulation, the continuity of the service of an officer shall not be deemed to be, or to have been, broken by any period of absence (including a period when he was not employed, or was employed as a part-time employee only or in an honorary capacity only or remunerated by fees, allowances or commissions only by a service referred to in sub-regulation (1.) of this regulation) unless—
(a) the period of absence exceeds or has exceeded twelve months; or
(b) the number of days included in the period of absence exceed in the aggregate one-seventh of the number of days occurring after the commencement of the first period of employment which, under the preceding provisions of this regulation, may be included in his period of service,
but any such period of absence shall not, for the purposes of this regulation, be included in his period of service.
(6.) For the purposes of this regulation, an officer shall not be deemed to be, or to have been, absent by reason of his being—
(a) on leave of absence with salary or with part salary; or
(b) on leave of absence without salary granted—
(i) on account of illness;
(ii) in pursuance of a section of the Public Service Act 1922-1960 under which a period of absence has been, or is allowed to be, included as service for the purposes of that Act; or
(iii) for such other purposes as the High Commissioner determines.
Salary for furlough purposes.
For the purposes of this Division, “salary”, in relation to an officer, means the salary prescribed for the office occupied by the officer immediately before the date on which he commences furlough under this Division, the date of his retirement from the Service or the date of his death or the date determined for his presumed death, as the case may be, and, includes—
(a) if the officer has performed, or would, but for his absence on authorized leave, have performed, for a continuous period of not less than twelve months immediately before that date, the duties of an office having a higher classification than his own, the allowance payable to the officer in respect of the performance of those duties, or where he has or would have so performed the duties of more than one such office for successive periods which are continuous one with the other—the allowance payable to the officer in respect of the performance of the duties of whichever of the offices having a higher classification than his own has the lowest classification; and
(b) an allowance payable under regulation 33 of these Regulations.