sec.56Minutes of general meetings [ SM, s 117 ]

sec.56 Minutes of general meetings [ SM, s 117 ]

The body corporate must ensure full and accurate minutes are taken of each general meeting. A copy of the minutes must be given to each owner of a lot within 21 days after the meeting. In this section— full and accurate minutes means minutes that include all of the following information— the date, time and place of the meeting; the names of persons present and details of the capacity in which they attended the meeting; details of proxies tabled; the words of each motion voted on; for each motion voted on— the number of votes for and against the motion; and the number of abstentions from voting on the motion; if the secretary or the treasurer is elected at the meeting—the number of votes cast for each candidate; if the person chairing the meeting ruled a motion out of order—the reasons for the ruling; the time the meeting closed; the secretary’s name and contact address; anything else required under this regulation to be included in the minutes. (sec.56-ssec.1) The body corporate must ensure full and accurate minutes are taken of each general meeting. (sec.56-ssec.2) A copy of the minutes must be given to each owner of a lot within 21 days after the meeting. (sec.56-ssec.3) In this section— full and accurate minutes means minutes that include all of the following information— the date, time and place of the meeting; the names of persons present and details of the capacity in which they attended the meeting; details of proxies tabled; the words of each motion voted on; for each motion voted on— the number of votes for and against the motion; and the number of abstentions from voting on the motion; if the secretary or the treasurer is elected at the meeting—the number of votes cast for each candidate; if the person chairing the meeting ruled a motion out of order—the reasons for the ruling; the time the meeting closed; the secretary’s name and contact address; anything else required under this regulation to be included in the minutes.

• (a) the date, time and place of the meeting;
• (b) the names of persons present and details of the capacity in which they attended the meeting;
• (c) details of proxies tabled;
• (d) the words of each motion voted on;
• (e) for each motion voted on— (i) the number of votes for and against the motion; and (ii) the number of abstentions from voting on the motion;
• (i) the number of votes for and against the motion; and
• (ii) the number of abstentions from voting on the motion;
• (f) if the secretary or the treasurer is elected at the meeting—the number of votes cast for each candidate;
• (g) if the person chairing the meeting ruled a motion out of order—the reasons for the ruling;
• (h) the time the meeting closed;