sec.45

sec.45 Notice of general meeting [ SM, s 87 ]

Written notice of a general meeting must be given to the owner of each lot included in the community titles scheme. The notice must state the time and place of the proposed general meeting. The notice of a proposed general meeting must— contain an agenda for the meeting; and be accompanied by— a proxy form; and if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and be accompanied by a voting paper for all open motions to be decided at the meeting; and for a motion to be decided by secret ballot— for a hard copy vote—include the following things— a secret voting paper under section 46 ; an envelope marked ‘secret voting paper’; either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and for an electronic vote—include instructions mentioned in section 46 (5) (g) ; and be accompanied by explanatory material required under section 48 ; and contain or be accompanied by any other document as required under the Act or this regulation. See, for example, the documents required under sections 110 , 122 , 123 , 143 and 176. However, if all of the lots have identical ownership, no notice of a general meeting need be given. (sec.45-ssec.1) Written notice of a general meeting must be given to the owner of each lot included in the community titles scheme. (sec.45-ssec.2) The notice must state the time and place of the proposed general meeting. (sec.45-ssec.3) The notice of a proposed general meeting must— contain an agenda for the meeting; and be accompanied by— a proxy form; and if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and be accompanied by a voting paper for all open motions to be decided at the meeting; and for a motion to be decided by secret ballot— for a hard copy vote—include the following things— a secret voting paper under section 46 ; an envelope marked ‘secret voting paper’; either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and for an electronic vote—include instructions mentioned in section 46 (5) (g) ; and be accompanied by explanatory material required under section 48 ; and contain or be accompanied by any other document as required under the Act or this regulation. See, for example, the documents required under sections 110 , 122 , 123 , 143 and 176. (sec.45-ssec.4) However, if all of the lots have identical ownership, no notice of a general meeting need be given.

• (a) contain an agenda for the meeting; and
• (b) be accompanied by— (i) a proxy form; and (ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
• (i) a proxy form; and
• (ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
• (c) be accompanied by a voting paper for all open motions to be decided at the meeting; and
• (d) for a motion to be decided by secret ballot— (i) for a hard copy vote—include the following things— (A) a secret voting paper under section 46 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and (ii) for an electronic vote—include instructions mentioned in section 46 (5) (g) ; and
• (i) for a hard copy vote—include the following things— (A) a secret voting paper under section 46 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
• (A) a secret voting paper under section 46 ;
• (B) an envelope marked ‘secret voting paper’;
• (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
• (ii) for an electronic vote—include instructions mentioned in section 46 (5) (g) ; and
• (e) be accompanied by explanatory material required under section 48 ; and
• (f) contain or be accompanied by any other document as required under the Act or this regulation. Note— See, for example, the documents required under sections 110 , 122 , 123 , 143 and 176.
• (i) a proxy form; and
• (ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
• (i) for a hard copy vote—include the following things— (A) a secret voting paper under section 46 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
• (A) a secret voting paper under section 46 ;
• (B) an envelope marked ‘secret voting paper’;
• (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
• (ii) for an electronic vote—include instructions mentioned in section 46 (5) (g) ; and
• (A) a secret voting paper under section 46 ;
• (B) an envelope marked ‘secret voting paper’;
• (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and