Section sec.77 - Body Corporate and Community Management (Accommodation Module) Regulation 2020 - Notice of general meetings [SM, s 87 ] | Zoe
Written notice of a general meeting must be given to the owner of each lot included in the community titles scheme.
The notice must state the time and place of the proposed general meeting.
The notice of a proposed general meeting must—
contain an agenda for the meeting; and
be accompanied by—
a proxy form; and
if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
be accompanied by a voting paper for all open motions to be decided at the meeting; and
for a motion to be decided by secret ballot—
for a hard copy vote—include the following things—
a secret voting paper under section 78 ;
an envelope marked ‘secret voting paper’;
either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
for an electronic vote—include instructions mentioned in section 78 (5) (g) ; and
be accompanied by explanatory material required under section 80 ; and
contain or be accompanied by any other document required under the Act or this regulation.
See, for example, the documents required under sections 23 , 150 , 163 , 165 , 166 , 186 and 219.
However, if all of the lots have identical ownership, no notice of a general meeting need be given.
(sec.77-ssec.1) Written notice of a general meeting must be given to the owner of each lot included in the community titles scheme.
(sec.77-ssec.2) The notice must state the time and place of the proposed general meeting.
(sec.77-ssec.3) The notice of a proposed general meeting must— contain an agenda for the meeting; and be accompanied by— a proxy form; and if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and be accompanied by a voting paper for all open motions to be decided at the meeting; and for a motion to be decided by secret ballot— for a hard copy vote—include the following things— a secret voting paper under section 78 ; an envelope marked ‘secret voting paper’; either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and for an electronic vote—include instructions mentioned in section 78 (5) (g) ; and be accompanied by explanatory material required under section 80 ; and contain or be accompanied by any other document required under the Act or this regulation. See, for example, the documents required under sections 23 , 150 , 163 , 165 , 166 , 186 and 219.
(sec.77-ssec.4) However, if all of the lots have identical ownership, no notice of a general meeting need be given.
(a) contain an agenda for the meeting; and
(b) be accompanied by— (i) a proxy form; and (ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
(i) a proxy form; and
(ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
(c) be accompanied by a voting paper for all open motions to be decided at the meeting; and
(d) for a motion to be decided by secret ballot— (i) for a hard copy vote—include the following things— (A) a secret voting paper under section 78 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and (ii) for an electronic vote—include instructions mentioned in section 78 (5) (g) ; and
(i) for a hard copy vote—include the following things— (A) a secret voting paper under section 78 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
(A) a secret voting paper under section 78 ;
(B) an envelope marked ‘secret voting paper’;
(C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
(ii) for an electronic vote—include instructions mentioned in section 78 (5) (g) ; and
(e) be accompanied by explanatory material required under section 80 ; and
(f) contain or be accompanied by any other document required under the Act or this regulation. Note— See, for example, the documents required under sections 23 , 150 , 163 , 165 , 166 , 186 and 219.
(i) a proxy form; and
(ii) if the notice is given to the corporate owner of a lot—a form under which the owner may advise the body corporate of the corporate owner nominee; and
(i) for a hard copy vote—include the following things— (A) a secret voting paper under section 78 ; (B) an envelope marked ‘secret voting paper’; (C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
(A) a secret voting paper under section 78 ;
(B) an envelope marked ‘secret voting paper’;
(C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and
(ii) for an electronic vote—include instructions mentioned in section 78 (5) (g) ; and
(A) a secret voting paper under section 78 ;
(B) an envelope marked ‘secret voting paper’;
(C) either a separate particulars envelope or a particulars tab forming part of the secret voting paper envelope that a person may detach without unsealing or otherwise opening the envelope; and