Australian Research Council Funding Rules for schemes under the Linkage Programme (2016 edition)
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Funding Rules for schemes under the Linkage Programme (2016 edition)
- Industrial Transformation Research Hubs commencing in 2017
- Industrial Transformation Training Centres commencing in 2017
- Linkage Projects commencing in 2017
- Linkage Infrastructure, Equipment and Facilities commencing in 2018
Australian Research Council Act 2001
I, Simon Birmingham, Minister for Education and Training, having satisfied myself of the matters set out in section 59 of the Australian Research Council Act 2001, approve these Funding Rules under section 60 of that Act.
Dated 6 September 2016
Simon Birmingham
Minister for Education and Training
Table of Contents
Part A General Rules for schemes under the Linkage Programme
A4.2 Research/Activities Supported
A4.3 Research/Activities Not Supported
A5.1 Level and Period of Funding
A5.3 Budget Items Not Supported
A6. Organisation General Eligibility Requirements
A6.3 Eligibility Criteria for Other Organisations
A7. Participant General Eligibility Requirements
A7.1 Eligibility Criteria for Participants
A7.2 Eligibility Criteria for Chief Investigators (CIs)
A7.3 Eligibility Criteria for Partner Investigators (PIs)
A8.2 Submission of Proposals in RMS
A8.3 Closing Time for Proposals
A9. Selection and Approval Process
A9.1 Assessment and Selection Process
A9.4 Recommendations and Offer of Funding
A11.1 End of Year Reports and Progress Reporting by Exception
A12. Fundamental Principles of Conducting Research
A12.1 Ethics and Research Practices
A12.5 Publication and Dissemination of Research Outputs and Research Data.................
A12.6 Misconduct, Incomplete or Misleading Information
A13.1 Higher Education Organisations
A13.2 Additional Eligible Organisations
B2. COMMENCEMENT DATE................................................28
B3. Additional Definitions for Part B
B7.1 Level and Period of Funding
B8. Organisational Types, Roles and Eligibility
B8.1 Partner Organisations General Requirements
B9. Partner Organisation Contribution Requirements
B10. Roles and Eligibility for Participants
B10.1 Participant Roles and General Eligibility
B10.2 Eligibility Criteria for a Hub Director
B12. Assessment and Selection Process
B13.1 Key Performance Indicators
C3. Additional Definitions for Part C
C7.1 Level and Period of Funding
C8. Organisational Types, Roles and Eligibility
C8.1 Eligible Organisations Requirements
C8.2 Partner Organisations General Requirements
C8.3 Partner Organisation Contribution Requirements
C9. Roles and Eligibility for Participants
C9.1 Participant Roles and General Eligibility
C9.2 Eligibility Criteria for a Training Centre Director
C10. Selection of ICHDRs and ICPDs
C10.2 Roles and Eligibility for appointed ICHDRs and ICPDs
C12.1 ITTC Key Performance Indicators
Part D Scheme-specific rules for Linkage Projects for funding commencing in 2017
D3. Additional Definitions for Part D
D7.1 Level and Period of Funding
D8. Organisational Types, Roles, Eligibility and Contributions
D8.1 Partner Organisations General Requirements
D8.2 Partner Organisation Contribution Requirements
D9. Roles and Eligibility for Participants
D9.1 Participant Roles and General Eligibility
E3. Additional Definitions for Part E
E7.1 Level and Period of Funding
E7.3 Budget Items Not Supported
E8. Organisational Roles and Eligibility
E9. Roles and Eligibility for Participants
E9.1 Participant Roles and General Eligibility
E9.2 Eligibility Criteria for Partner Investigators (PIs)
Key Dates
Please refer to the Important Dates page on the ARC website for key dates and updates relevant to these Funding Rules.
Contacts
Researchers are required to direct requests for information to the Research Office within the Administering Organisation.
ARC Contacts can be located on the ARC website.
Appeals must be addressed and sent to the Appeals Officer by email to: appeals@arc.gov.au.
Part A General Rules for schemes under the Linkage Programme
A1. Name of Funding Rules
These Funding Rules are the Australian Research Council Funding Rules for schemes under the Linkage Programme (2016 edition)
- Industrial Transformation Research Hubs for funding commencing in 2017
- Industrial Transformation Training Centres for funding commencing in 2017
- Linkage Projects for funding commencing in 2017
- Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018
A2. Commencement
These Funding Rules shall take effect upon registration on the Federal Register of Legislative Instruments.
A3. Definitions
In these Funding Rules, unless the contrary intention appears:
Active Project means a Project that is receiving funding according to the terms of the original Funding Agreement, or has any carryover funds approved by the ARC, or an approved variation to the Project’s end date.
Administering Organisation means an Eligible Organisation which submits a Proposal for funding and which will be responsible for the administration of the funding if the Project is approved for funding.
Applicant means the Administering Organisation.
ARC means the Australian Research Council, as established under the ARC Act.
ARC Act means the Australian Research Council Act 2001.
ARC Award means a named Award position within any ARC scheme where the salary is funded wholly or partly by the ARC.
ARC College of Experts means a body of experts of international standing appointed to assist the ARC to identify research excellence, moderate external assessments and recommend fundable Proposals.
ARC Fellowship means a named Fellowship position within any ARC scheme where the salary is funded wholly or partly by the ARC.
ARC website is www.arc.gov.au.
Bench Fees means the fees that an organisation charges for an individual to use infrastructure which would normally be provided by the organisation for their employees. This infrastructure may vary and could include, for example, an office or a laboratory space with appropriate equipment, or access to non-specialised equipment owned by the organisation.
Candidate means a researcher nominated in a Proposal for an ARC Fellowship or ARC Award.
Cash Contribution means the cash from an organisation for the Project which is transferred to and managed by the Administering Organisation.
Chief Investigator (CI) means a researcher who satisfies the eligibility criteria for a CI under these Funding Rules.
Commonwealth means the Commonwealth of Australia.
Commonwealth Fellowship means a position held by a researcher where the salary is funded wholly or partly by the Commonwealth and where the researcher in that position was a named participant in a Proposal.
Conflict of Interest means any conflicts of interest, any risk of a conflict of interest and any apparent conflict of interest arising through a party engaging in any activity, participating in any association, holding any membership or obtaining any interest that is likely to conflict with or restrict that party participating in the Project. The ARC Conflict of Interest and Confidentiality Policy is available on the ARC website.
Consultancy means the provision of specialist advice, analysis, assistance, services or products to another organisation(s), generally where the consultancy services are for the sole or preferred use of that other organisation(s).
Eligible Organisation means an organisation listed in A13.
Emeritus Appointment means any honorary position that gives full academic status, as certified by the Deputy Vice-Chancellor (Research) in the Proposal. These positions are typically held by former academic staff members who continue to have an ongoing relationship with the institution. For ARC purposes this relationship must include access to research support comparable to employees, and would also normally include participation in postgraduate supervision. The person would not normally be eligible if they hold a substantive (paid) position elsewhere.
Field Research means the collection of information integral to the Project outside a laboratory, library or workplace setting and often in a location external to the researcher’s normal place of employment.
Funding Agreement means the agreement entered into by the ARC and an Administering Organisation when a Proposal from that organisation is approved for funding.
Funding Commencement Date means the date on which funding commences as defined for each scheme in Parts B to E of these Funding Rules.
GrantConnect means the central information system for all Commonwealth grants awarded and is found at www.grants.gov.au.
GST has the meaning as given in section 195-1 of the A New Tax System (Goods and Services Tax) Act 1999.
Industry Growth Centre means The Industry Growth Centres Initiative as described under www.business.gov.au.
In-kind Contribution means a contribution of goods, services, materials or time to the Project from an individual, business or organisation. Values should be calculated based on the most likely actual cost, for example current market, preferred provider or internal provider rates/valuations/ rentals/charges (that is in the financial year of the date of the Proposal’s submission) of the costs of labour, work spaces, equipment and databases. The calculations covering time and costs should be documented by the Administering Organisation. The ARC may require these calculations to be audited.
Instructions to Applicants means a set of instructions prepared by the ARC to assist Applicants in completing the application form and associated documentation.
Linkage Programme refers to, for the purposes of eligibility, the schemes funded under the Linkage Programme of the NCGP which consist of: Industrial Transformation Research Hubs; Industrial Transformation Training Centres; Linkage Projects; Linkage Infrastructure, Equipment and Facilities; and other schemes as updated from time to time.
Medical Research as defined in the ARC Medical Research Policy available on the ARC website.
Minister means the Minister responsible for the administration of the ARC Act.
NCGP means the ARC’s National Competitive Grants Programme.
NHMRC means the National Health and Medical Research Council.
ORCID Identifier means a persistent digital identifier for an individual researcher, available on the ORCID website.
Other Eligible Organisation means an Eligible Organisation listed on a Proposal as a contributor to the Project but is not the Administering Organisation.
Other Organisation means an organisation which is listed on a Proposal and is not an Eligible Organisation or a Partner Organisation.
Partner Investigator (PI) means a researcher who satisfies the eligibility criteria for a PI under these Funding Rules.
Partner Organisation means an Australian or overseas organisation, other than an Eligible Organisation, which satisfies the eligibility requirements for a Partner Organisation and is to be a cash and/or in-kind contributor to the Project.
PhD is a qualification that meets the level 10 criteria of the Australian Qualifications Framework Second Edition January 2013.
Project means a Proposal approved by the Minister to receive funding from the ARC.
Project Initialisation Date means the date when the Project Funding Agreement is executed by the ARC in RMS.
Project Leader means the researcher from the Administering Organisation who is either the first-named CI on a Proposal, or in the case of the Industrial Transformation Research Hubs and Industrial Transformation Training Centres schemes, the Hub Director or Training Centre Director, respectively.
Proposal means a request to the ARC for the provision of funding which is submitted in accordance with the Funding Rules.
Research is defined, for the purposes of these Funding Rules, as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies, inventions and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative.
This definition of research is consistent with a broad notion of research and experimental development comprising “creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man [humankind], culture and society, and the use of this stock of knowledge to devise new applications” [1].
Research Impact is the demonstrable contribution that research makes to the economy, society, culture, national security, public policy or services, health, the environment, or quality of life, beyond contributions to academia.
Research Infrastructure means assets, facilities, services, and coordinated access to major national and/or international research facilities or consortia which directly support research in higher education organisations and more broadly and which maintain the capacity of researchers to undertake excellent research and deliver innovative outcomes.
Research Office means a business unit within an Eligible Organisation that is responsible for administrative contact with the ARC regarding Proposals and Projects.
Research Output means all products of the research Proposal that meet the ARC definition of Research.
RMS means the ARC’s online Research Management System.
Selection Advisory Committee (SAC) means a group of experts from Industry and academia appointed to assist the ARC to evaluate Proposals and to provide a recommendation for funding to the ARC.
Special Condition means a special condition specified in a Funding Agreement which governs the use of the funding provided by the ARC.
Science and Research Priorities means priority research areas identified by the Australian Government, and available on the ARC website.
Technical Workshop Services mean specialised construction and maintenance activities carried out by a technician, often within a dedicated facility for working with materials such as wood, glass, metal, plastics or electronics.
Additional scheme-specific definitions are detailed in Parts B to E of these Funding Rules.
A4. Introduction
A4.1 Overview
A4.1.1 These Funding Rules are a legislative instrument current as at the date of signing by the Minister and have been prepared in accordance with the requirements of the ARC Act in force then.
A4.1.2 These Funding Rules relate to schemes funded under the Linkage Programme of the NCGP. The Linkage Programme supports the growth of research partnerships between university-based researchers and researchers in other sectors in Australia and overseas that generate new knowledge, technologies and innovations.
A4.1.3 The objectives of the Linkage Programme are to deliver outcomes of benefit to Australia and build Australia’s research and innovation capacity through support for:
- collaborative research between university-based researchers and researchers in other sectors
- research training and career opportunities that enable Australian and international researchers and research students to work with industry and other end-users
- research in priority areas.
A4.1.4 The Linkage Programme schemes provide funding to Administering Organisations to support research Projects.
A4.1.5 Linkage Programme funding will be awarded on the basis of excellence through a competitive peer review process for each scheme.
A4.1.6 The ARC undertakes periodic evaluations of the performance and administration of the schemes under the Linkage Programme.
A4.1.7 The Key Performance Indicators (KPIs) for the Linkage Programme are specified each year in the ARC Portfolio Budget Statements and the ARC Corporate Plan. The KPIs focus on long-term outcomes as well as medium term outcomes relating to building Australia’s research capacity, for example, research careers and training, contributions in areas of national need and research collaboration. These are addressed each year in the ARC’s annual report.
A4.1.8 For details of scheme-specific overviews refer to Parts B to E.
A4.2 Research/Activities Supported
A4.2.1 Research activities that meet the definition of Research in A3 of these Funding Rules will be supported.
A4.3 Research/Activities Not Supported
A4.3.1 Except where such activities meet the definition of Research in A4.2.1, the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes do not support the production of:
- compilation of data, computer programs, research aids and tools
- descriptive data compilations, catalogues or bibliographies
- teaching materials.
A4.3.2 Except where such activities meet the definition of Research in A4.2.1, the Linkage Infrastructure, Equipment and Facilities scheme does not support research infrastructure for production of teaching materials.
A4.3.3 The Linkage Programme does not support Medical Research, as defined in A3 of these Funding Rules.
A4.3.4 Notwithstanding A4.3.3, if the Industrial Transformation Priorities include a medical research-related priority, Industrial Transformation Research Hubs and Industrial Transformation Training Centres Proposals addressing the priority may be submitted, having regard to the objectives of the relevant scheme.
A4.3.5 The Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes do not support Projects where one or more Partner Organisation(s) is seeking expert external assistance, not available within their own organisation, in order to develop specific applications or outputs which:
- involve little innovation or are low risk
- the ARC deems to be essentially contracted research or a Consultancy arrangement.
A5. Funding
A5.1 Level and Period of Funding
A5.1.1 All amounts referred to in these Funding Rules are to be read as exclusive of GST (if any), unless expressly stated otherwise.
A5.1.2 The level and period of funding, as well as details on supported budget items for each of the schemes under the Linkage Programme, are outlined in these Funding Rules.
A5.1.3 The ARC reserves the right to recommend funding levels which may be less than those requested in the Proposal, and a duration of ARC funding which may differ from that requested in the Proposal.
A5.1.4 Funding for approved Projects will commence effective as per the Funding Commencement Date for the Scheme. Funding for approved Projects will commence after Ministerial announcement or other arrangements that are approved by the ARC. Any funding awarded will be subject to sufficient funds being available for the Project, the provisions of the ARC Act and continued satisfactory progress of the Project.
A5.1.5 The ARC will not duplicate funding for research or research infrastructure funded by the Commonwealth.
A5.1.6 The Administering Organisation is responsible for any and all financial and taxation implications associated with receiving funds.
A5.2 Budget Items Supported
A5.2.1 Under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes, budget items that directly support a research project may be funded, including:
-
access to national and international research and infrastructure facilities including specialist archives, collections and databases
-
access to Technical Workshop Services linked to and justified explicitly against the Project (for example, machine tools and qualified technicians)
-
expenditure on Field Research essential to the Project, including technical and logistical support, and travel and accommodation costs
-
expert services of a third party if the services are deemed to be directly related to and necessary for the proposed Project. Such services include, but are not limited to:
-
language translation services, transcribing services
-
purchase of bibliographical or archival material (electronic or hard copy)
-
data collection and analysis services.
e. equipment (and its maintenance) and consumables required for the Project. Funding will not be provided for equipment or consumables that are deemed to be for broad general use
f. publication and dissemination of Project Research Outputs and outreach activity costs
g. specialised computer equipment and software essential to the Project
h. travel costs essential to the Project, including economy travel costs for domestic and/or international travel and accommodation, not exceeding an average of $20,000 per year of the Project. Funding is permitted for CIs, PIs, Higher Degree by Research candidates, postdoctoral fellows and research support personnel. Travel costs related to carrying out Field Research are supported separately under A5.2.1.c and are not counted towards the average of $20,000 per year limit detailed in this subsection. This limit does not include any carers’ costs in travel
i. web hosting and web development specific to the Project
j. workshops, focus groups and conferences that are necessary for the conduct of the proposed research (including reasonable hospitality costs such as morning tea, lunch and afternoon tea)
k. reasonable essential extraordinary costs to allow a researcher who is a carer, or who themselves require care or assistance, to undertake travel essential to the Project.
A5.2.2 All budget items must be justified in the Proposal to the satisfaction of the ARC.
A5.2.3 For all other scheme-specific budget items supported, refer to Parts B to E of these Funding Rules.
A5.3 Budget Items Not Supported
A5.3.1 Budget items which will not be supported by ARC funding and should not be requested in the budget include:
- Bench Fees or similar laboratory access fees
- capital works and general infrastructure costs (except for as permitted under the Linkage Infrastructure, Equipment and Facilities scheme in E7.2)
- costs not directly related to research or the Project, including but not limited to professional membership fees (except for as permitted under the Linkage Infrastructure, Equipment and Facilities scheme in E7.2), professional development courses, fees for patent application and maintenance, equipment for live music or drama performances, visas, relocation costs, entertainment costs, insurance, and other indirect costs
- fees for international students or the Higher Education Contribution Scheme (HECS) and Higher Education Loan Program (HELP) liabilities for students
- salaries and/or on costs, in whole or in part, for CIs or PIs.
A5.3.2 The following basic facilities must be provided and funded by the Administering Organisation, where relevant, and will not be funded by the ARC:
- access to a basic library collection
- access to film or music editing facilities
- accommodation (for example, laboratory and office space, suitably equipped and furnished)
- basic computer facilities and standard software
- standard reference materials or funds for abstracting services.
A5.3.3 For all other scheme-specific budget items not supported, refer to Part E of these Funding Rules.
A5.3.4 In-kind Contributions in the budget section of the Proposal should not include basic salary for any Commonwealth Fellowships, unless it is salary over and above the Commonwealth component supported.
A6. Organisation General Eligibility Requirements
A6.1 Eligible Organisations
A6.1.1 A Proposal may only be submitted through the Research Office of an Eligible Organisation listed in A13.
A6.1.2 The Eligible Organisation that submits the Proposal will be the Administering Organisation and all other Eligible Organisations listed on the Proposal will be Other Eligible Organisations. A Proposal may only be submitted once in the same funding scheme round regardless of any variation in the proposed research, the listed researchers and/or Administering Organisation. Notwithstanding A6.1.2, a Proposal may be submitted more than once under clause D10.3.
A6.1.3 The Administering Organisation and each Other Eligible Organisation on the Proposal must demonstrate a significant contribution of cash and/or in kind resources to the Project, having regard to the total cost of the Project and the relative contribution of any CI(s) at the organisation.
A6.1.4 For additional scheme-specific Eligible Organisation eligibility requirements refer to Parts C and E of these Funding Rules.
A6.2 Partner Organisations
A6.2.1 To be eligible as a Partner Organisation, an organisation cannot be:
- an Eligible Organisation
- a controlled entity of any Eligible Organisation
- an entity (for example a joint venture) where more than 50 per cent is owned by one or more Eligible Organisations.
A6.2.2 For each Partner Organisation, three conditions must be met. There must be:
- evidence of new or on-going collaboration between the Partner Organisation either directly with the Administering Organisation, and/or with an Other Eligible Organisation on the Proposal
- no duplication of Commonwealth funding for the research and/or activities funded for the Project
- a contribution of cash and/or in-kind or other material resources from each Partner Organisation, having regard to the total cost of the Project and specific scheme requirements.
A6.2.3 A Proposal should include details of the collaborative arrangements proposed, including how each Partner Organisation is involved in the Project, and a Proposal submitted under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes should also detail how the Project fits into each Partner Organisation’s overall strategic plan and how the Project is of value to each of the Partner Organisation(s) involved.
A6.2.4 A Proposal submitted in RMS under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes must include a letter of support from each Partner Organisation. Each Partner Organisation’s letter of support must:
- include the official letterhead
- be no more than two A4 pages
- include a brief profile of the organisation (for Industrial Transformation Research Hubs, this must include the number of employees within the organisation)
- provide details of the Cash and/or in-kind Contributions
- demonstrate the source of its Cash Contribution (if a Cash Contribution is required)
- certify that no part of its Cash Contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory sources for the purposes of research (if a Cash Contribution is required)
- state its expectations about industry outcomes/products and market value (including, where appropriate, for the Linkage Projects scheme)
- provide details regarding how the Project aligns with the Partner Organisation’s strategic objectives
- certify that it will meet the requirements outlined in a standard ARC Funding Agreement, including the requirement to enter into arrangements regarding Intellectual Property which do not unreasonably prevent or delay academic outputs
- be signed by the Chief Executive Officer, or delegate.
A6.2.5 Partner Organisations named on a Proposal must participate for the duration of the Project unless otherwise approved by the ARC.
A6.2.6 Cash and in-kind contributions from Partner Organisation(s), must be specific to the Project and must not be part of a broader contribution to an Administering Organisation and should be listed in the ensuing contractual agreement.
A6.2.7 The Proposal cannot include cash or in-kind contributions in years beyond the duration of the Project.
A6.2.8 Under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes, Partner Organisation Cash Contributions cannot be sourced from funds awarded or appropriated by the Commonwealth or an Australian State or Territory for the purposes of research nor from funds previously used to leverage government research or research infrastructure funding.
A6.2.9 Under the Linkage Infrastructure, Equipment and Facilities scheme, Partner Organisation Cash Contributions cannot be sourced from funds awarded or appropriated by the Commonwealth or an Australian State or Territory for the purposes of the same research infrastructure as the Proposal, nor from funds previously used to leverage government research or research infrastructure funding.
A6.2.10 The Partner Organisation Cash Contribution must not be a contribution to salaries for CIs and/or PIs on the Project.
A6.2.11 In-kind contributions must be essential and central to the Project. It is the responsibility of the Administering Organisation to establish the merit of the case for recognition of in-kind contributions.
A6.2.12 The ARC reserves the right to determine the value of Partner Organisation contributions and may determine contributions to be at levels that may differ from those submitted in a Proposal.
A6.2.13 A Partner Organisation contribution must be specified in Australian dollars and, subject to these Funding Rules, contributed at the specified level regardless of currency fluctuations.
A6.2.14 For additional scheme-specific Partner Organisation requirements refer to Parts B, C and D of these Funding Rules.
A6.3 Eligibility Criteria for Other Organisations
A6.3.1 Organisations that are not Eligible Organisations and not Partner Organisations but that are listed on a Proposal will be Other Organisations.
A7. Participant General Eligibility Requirements
A7.1 Eligibility Criteria for Participants
A7.1.1 All Directors, CIs and PIs named in a Proposal must satisfy the eligibility criteria for the role they are to perform as at the scheme-specific Commencement Date and for the duration of the Project.
A7.1.2 If the ARC considers that all Directors, CIs and PIs named in a Proposal do not meet the eligibility criteria for the role that participant is to perform, the Proposal may be deemed ineligible.
A7.1.3 All Directors, CIs and PIs named in a Proposal must take responsibility for the authorship and intellectual content of the Proposal, appropriately citing sources and acknowledging significant contributions where relevant.
A7.1.4 All Directors, CIs and PIs named in a Proposal must make a serious commitment to carrying out the Project and cannot assume the role of a supplier of resources for work that will largely be undertaken by others.
A7.1.5 At the time of the submission of a Proposal, all obligations regarding previously funded Projects involving all Directors, CIs and PIs named in the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision of satisfactory Progress and Final Reports.
A7.2 Eligibility Criteria for Chief Investigators (CIs)
A7.2.1 A researcher nominated on a Proposal as a CI must meet at least one of the following criteria at the scheme-specific Funding Commencement Date and for the duration of the Project:
- be an employee for at least 0.2 FTE (20 per cent of Full Time Equivalent) at an Eligible Organisation; or
- be a holder of an Emeritus Appointment (as defined in A3) at an Eligible Organisation.
CIs on successful Projects will be required to retain their eligibility for the duration of the Project in order to retain their CI status. Any changes to personnel and/or roles must be approved by the ARC via a Variation of Funding Agreement.
A7.2.2 For the purposes of eligibility, a Hub Director or Training Centre Director is considered be a CI.
A7.2.3 Researchers undertaking a Higher Degree by Research are not eligible to be CIs. Researchers must have their Higher Degree by Research conferred by the Funding Commencement Date of the Project in order to be eligible.
A7.2.4 A CI must take significant intellectual responsibility for the conception and conduct of the Project and for any strategic decisions called for in its pursuit and the communication of results.
A7.2.5 A CI must have the capacity to provide effective supervision, support and mentoring of research personnel, including Higher Degree by Research candidates and postdoctoral fellows, associated with the Project for whom they are responsible.
A7.2.6 A CI must normally reside predominantly in Australia for the full life of the Project. Any significant absences including fieldwork or study leave directly related to the Project must have approval from the Administering Organisation and must not total more than half the Project funding period.
A7.2.7 If a Proposal has been approved for funding and a CI is, at any time, no longer able to work as proposed on the Project, the Project may be continued provided that any replacement CI meets the CI eligibility criteria and is approved by the ARC via a Variation of Funding Agreement.
A7.3 Eligibility Criteria for Partner Investigators (PIs)
A7.3.1 A participant nominated as a PI on a Proposal must not meet the eligibility criteria for a CI.
A7.3.2 A participant who is an employee of an Eligible Organisation listed in A13 who does not reside predominantly in Australia may be a PI.
A7.3.3 Under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes a PI must:
- take significant intellectual responsibility for the planning and conduct of the Project and for any strategic decisions called for in its pursuit and the communication of results; and/or
- have the capacity to provide effective supervision, support and mentoring of research personnel associated with the Project in their areas of expertise for whom they are responsible; and/or
- have demonstrated the relevant skills and experience to effectively manage a similar scale research Project.
A7.3.4 Under the Linkage Infrastructure, Equipment and Facilities scheme a PI must take significant intellectual responsibility for the conception and conduct of the Project and for any strategic decisions called for in its pursuit and the communication of results.
A7.3.5 PIs on successful Projects will be required to retain their eligibility for the duration of the Project in order to retain their PI status. Any changes to personnel and/or roles must be approved by the ARC via a Variation of Funding Agreement.
A7.3.6 If a Proposal has been approved for funding and a PI is, at any time, no longer able to work as proposed on the Project, the Project may be continued provided any replacement PI meets the PI eligibility criteria and is approved by the ARC via a Variation of Funding Agreement.
A7.4 Limits on Projects and Proposals
A7.4.1 Within the Linkage Programme a researcher can be funded for a range of schemes. See B11.1.1 for Industrial Transformation Research Hubs, C11.1.1 for Industrial Transformation Training Centres, D10.1 for Linkage Projects and E10.1.1 for Linkage Infrastructure, Equipment and Facilities (LIEF) for relevant limits.
A7.4.2 For the purpose of eligibility, CIs on Industrial Transformation Research Hubs commencing in 2015 or later, or Industrial Transformation Training Centres commencing in 2016 or later will each count as one Linkage Project.
A7.4.3 Under the Industrial Transformation Training Centres and Industrial Transformation Research Hubs schemes a Proposal may be submitted in the final year of existing funding for a new Industrial Transformation Training Centre or Industrial Transformation Research Hub.
A7.4.4 CIs on funded ARC Centres of Excellence commencing in 2017 or later, Directors of Special Research Initiatives commencing in 2015 or later, Directors of Industrial Transformation Research Hubs commencing in 2015 or later, or Directors of Industrial Transformation Training Centres commencing in 2016 or later, may only apply for or hold one Project/ARC Fellowship/ARC Award under the Discovery Programme.
A7.4.5 Researchers applying for a Director’s role for an Industrial Transformation Research Hub commencing in 2017 or later, for an Industrial Transformation Training Centre commencing in 2017 or later may already hold funded Projects/ARC Fellowships/ARC Awards or have submitted Proposals through these schemes. For eligibility purposes all Projects/ARC Fellowships/ARC Awards held or Proposals submitted to these schemes may be retained until the outcomes of the relevant Proposal(s) are announced.
A7.4.6 Directors on successful Industrial Transformation Research Hubs commencing in 2017 or later or Industrial Transformation Training Centres commencing in 2017 or later will be required to relinquish Projects/ARC Fellowships/ARC Awards that would result in the researcher exceeding eligibility limits on the number of Projects/Fellowships/Awards able to be held after the relevant Discovery Programme scheme outcomes are announced. The ARC reserves the right to determine which Project(s)/Fellowship(s)/Award(s) are to be relinquished.
A7.4.7 At the time of application, the Administering Organisation should review cross-scheme limits on Projects as outlined in A7.4 for the Funding Commencement Date. It is the responsibility of the Administering Organisation to comply with requirements for relinquishments in a timely fashion.
A7.5 Eligibility process
A7.5.1 The ARC will assess whether a Proposal meets the requirements in these Funding Rules and may recommend that a Proposal that does not meet the requirements is ineligible for funding.
A7.5.2 A decision under A7.5.1 may be made by the ARC at any stage during assessment of the Proposal and may result in non-progression of the Proposal through the assessment process.
A7.5.3 For additional scheme-specific eligibility requirements refer to Parts B to E of these Funding Rules.
The Funding Commencement Date will be used for the purposes of determining Director, CI and PI eligibility.
A8. Submission of Proposals
A8.1 Proposals
A8.1.1 The Proposal must be submitted as a mature research plan presenting the proposed Project ready for implementation and must contain all the information necessary for its assessment without the need for further written or oral explanation, or reference to additional documentation, unless requested by the ARC.
A8.1.2 All details in the Proposal must be current at the time of submission.
A8.1.3 Applicants should note the eligibility criteria for access to other funding schemes, as expressed in the Funding Rules for those schemes. The ARC reserves the right to change these criteria in future funding rounds. Funding Rules for all ARC schemes may be found on the ARC website.
A8.1.4 Under the Industrial Transformation Training Centres, Industrial Transformation Research Hubs and Linkage Projects schemes, the Proposal must list all current active grant funding and requested funding for the named participants under any ARC scheme, including Projects, ARC Awards and ARC Fellowships, or any other Commonwealth funding scheme.
A8.1.5 For additional scheme-specific requirements, including Proposal limits, refer to Parts B, C, D and E of these Funding Rules.
A8.1.6 Applicants who are applying for another ARC funding scheme (not covered by these Funding Rules) should consult the funding rules for the other scheme to determine if applying for or holding a Project under these Funding Rules will affect their eligibility for the other ARC funding scheme.
A8.2 Submission of Proposals in RMS
A8.2.1 Administering Organisations must submit Proposals through RMS unless otherwise advised by the ARC.
A8.2.2 All Proposals must meet the format and content requirements, including certification, as set out in the RMS online form and the relevant scheme Instructions to Applicants.
A8.3 Closing Time for Proposals
A8.3.1 The online Proposal form completed within RMS must be submitted by the relevant scheme closing date and time as listed on the Important Dates page on the ARC website, except for the Linkage Projects scheme, for which Proposals may be submitted at any time.
A8.3.2 Additions, deletions and modifications will not be accepted after submission, unless invited by the ARC.
A8.3.3 Upon receipt of a written request with justification from the Administering Organisation the ARC may approve the withdrawal of a Proposal. The ARC will only approve such a request in exceptional circumstances.
A8.4 Certification in RMS
A8.4.1 The Administering Organisation must certify a Proposal online in RMS. Research Offices must ensure that the Research Office delegate role is authorised in RMS to certify and submit Proposals.
A8.4.2 The ARC reserves the right at any point in the process to seek evidence from the Administering Organisation to support the certification of Proposals.
A8.5 Conflict of Interest
A8.5.1 Each participant or organisation named in a Proposal must declare to the Administering Organisation at the date of submission any Conflict of Interest that exists or is likely to arise in relation to any aspect of the Proposal.
A8.5.2 If a Conflict of Interest exists or arises, the Administering Organisation must have documented processes in place for managing the Conflict of Interest for the duration of the Project. Such processes must comply with the Australian Code for the Responsible Conduct of Research (2007), the ARC Conflict of Interest and Confidentiality Policy and any relevant successor documents.
A8.5.3 As part of the certification at A8.5.1, the Administering Organisation must certify that all Conflicts of Interest have been disclosed in accordance with A8.5.1, and that any Conflict of Interest will be managed in accordance with A8.5.2.
A9. Selection and Approval Process
A9.1 Assessment and Selection Process
A9.1.1 Assessment of Proposals is undertaken by the ARC, which has the right to make recommendations for funding to the Minister, based on any number of assessments or solely on the basis of its expertise.
A9.1.2 All Proposals will be considered against the eligibility criteria for the relevant scheme and compliance with these Funding Rules.
A9.1.3 All Proposals may be:
- assigned to independent assessors, from a range of organisations, who will assess and report, which may include written comments, on the Proposal against the selection criteria
- ranked and recommended a budget, relative to other Proposals, by the SAC, on the basis of the Proposal, any assessors’ reports and any rejoinder.
A9.1.4 The ARC may cease the progression of Proposals at any time during the selection process. Grounds for cessation include, but are not limited to:
- the Proposal does not meet the eligibility requirements set out in these Funding Rules
- the Proposal contains incomplete, inaccurate or misleading information.
A9.1.5 Following the recommendations of the SAC, the CEO will make recommendations to the Minister in relation to which Proposals should be approved for funding, which Proposals should not be approved for funding, and the level of funding and duration of Projects.
A9.1.6 The ARC has procedures in place for managing organisational and personal Conflicts of Interest for assessors, members of the ARC College of Experts or SAC, members of other ARC Committees and ARC staff. Details of these procedures are available on the ARC website.
A9.1.7 For all other scheme-specific requirements relating to the assessment and selection process, refer to Parts B and C of these Funding Rules.
A9.2 Rejoinder
A9.2.1 The Administering Organisation may be given the opportunity for a rejoinder to assessors’ written comments, and to provide any additional information requested by the ARC. Names of assessors will not be provided to the Administering Organisation or to Proposal participants.
A9.3 Request Not to Assess
A9.3.1 Administering Organisations may name up to three persons whom they do not wish to assess a Proposal by submitting a ‘Request Not to Assess’ form as detailed on the ARC website. With the exception of Proposals for the Linkage Projects scheme, this form must be received by the ARC two weeks prior to the relevant scheme closing date. A ‘Request Not to Assess’ form may be submitted at the same time as a Linkage Projects scheme Proposal.
While the ARC may accommodate such requests, only one request containing the names of up to three individual assessors may be submitted per Proposal.
In extraordinary circumstances, the ARC may consider a request for more than three persons whom the Administering Organisation does not wish to assess a Proposal only if direct and comprehensive evidence justifying the exclusion of each named person can be provided. However, if the ARC considers the evidence insufficient for one or more of the named people, the whole request may be rejected.
A9.3.2 It will be at the absolute discretion of the ARC whether it will accommodate a request under A9.3.1.
A9.4 Recommendations and Offer of Funding
A9.4.1 In accordance with the ARC Act, the ARC CEO will submit funding recommendations to the Minister for consideration. The Minister will determine which Proposals will be approved and the amount and timing of funding to be paid to Administering Organisations for approved Proposals.
A9.4.2 Under the ARC Act, the Minister must not approve for funding any Proposal that fails to meet the eligibility criteria set out in these Funding Rules.
A9.4.3 All Administering Organisations will be notified of the outcomes of their Proposals (including Proposals not recommended for funding). Outcomes, funding allocations and other relevant information about the successful Proposals will be published on the ARC website and GrantConnect.
A9.4.4 Administering Organisations whose Proposals are approved will be notified in a letter of offer and will be required to enter into a Funding Agreement.
A9.4.5 The ARC may vary the funding approval if, in the opinion of the ARC, the particular circumstances of the Project warrant variation. Any variation or change will accord with the relevant Funding Rules and Funding Agreement.
A9.4.6 If the ARC funding approved for a Project varies from the amount requested, pro rata adjustments may be made to the Partner Organisation contributions.
A10. Appeals Process
A10.1 Applicants for funding under the schemes of the NCGP are able to submit an appeal against administrative process issues. The appeals process is designed to ensure that the Proposal has been treated fairly and consistently in the context of selection procedures.
A10.2 Appeals will be considered only against administrative process issues and not against committee decisions, assessor ratings and comments or the assessment outcome. Appellants must identify the specific Funding Rule clause, policy or procedure which they believe has been incorrectly applied.
A10.3 Appeals must be submitted by the Administering Organisation on the
ARC Appeals Form on the ARC website, authorised by a Deputy Vice-Chancellor (Research) or equivalent. Appeals must be received within 28 days of the date of the notification to the Administering Organisation of the outcome of Proposals. The ARC will not accept appeals later than 5.00pm (AEDT/AEST) on the appeals submission due date.
A10.4 Appeals must be submitted to the ARC electronically to the Appeals email address advised in the Contacts section of these Funding Rules.
A10.5 Applicants for funding may at any time seek to appeal ARC decisions using available external appeal options. Regarding available options for external appeal, the Administrative Appeals Tribunal does not have general power to review ARC decisions.
A11. Reporting Requirements
Details of ARC reporting requirements can be found on the ARC website. For additional scheme-specific reporting requirements, refer to Parts B to E of these Funding Rules.
A11.1 End of Year Reports and Progress Reporting by Exception
A11.1.1 The Administering Organisation must submit an End of Year Financial Report by 31 March in the year following each calendar year for which the Funding was awarded, in accordance with the instructions to be provided by the ARC each year.
A11.1.2 The Progress Report by exception must only be completed if significant issues are affecting the progress of the Project.
A11.1.3 If the ARC is not satisfied with the progress of any Project, further payment of funds may not be made until satisfactory progress has been made on the Project. If satisfactory progress is still not achieved within a reasonable period of time, the Funding may be terminated and all outstanding monies will be recovered by the ARC.
A11.1.4 The form for these reports will be made available by the ARC in RMS, with instructions on the ARC website.
A11.2 Final Reports
A11.2.1 A Final Report must be submitted for the Project within 12 months of the final payment or within 12 months of the final ARC approved Project end date. The form for this report will be made available by the ARC in RMS, with instructions on the ARC website.
A11.2.2 The Final Report must address compliance with the ARC Open Access Policy as detailed in A12.5.
A11.2.3 If any reports are not submitted or are not satisfactory to the ARC this will be noted against future Proposals submitted by all participants on the Project.
A11.2.4 The ARC may also seek additional information about subsequent Research Outputs after submission of the Final Report.
A12. Fundamental Principles of Conducting Research
A12.1 Ethics and Research Practices
A12.1.1 All Proposals and ARC-funded research Projects must conform to the principles outlined in the following and successor documents:
- Australian Code for the Responsible Conduct of Research (2007)
- as applicable, the National Statement on Ethical Conduct in Human Research (2007, updated 2015)
- as applicable, NHMRC Values and Ethics: Guidelines for Ethical Conduct in Aboriginal and Torres Strait Islander Health Research (2003)
- as applicable, Australian Institute of Aboriginal and Torres Strait Islander Studies Guidelines for Ethical Research in Australian Indigenous Studies (2012)
- as applicable, Australia Council for the Arts Indigenous Cultural Protocols for Producing Indigenous Music; Writing; Visual Arts; Media Arts; and Performing Arts (2007)
- as applicable, the Australian Code for the care and use of animals for scientific purposes (2013) endorsed by the NHMRC, the ARC, the Commonwealth Scientific and Industrial Research Organisation and Universities Australia.
A12.1.2 If there is any conflict between a successor document and its predecessor, then the successor document prevails to the extent of any inconsistency.
A12.2 Applicable Law
A12.2.1 The ARC is required to comply with the requirements of the Privacy Act 1988, Freedom of Information Act 1982 and the Criminal Code Act 1995.
A12.3 Confidentiality
A12.3.1 The ARC will treat information contained in a Proposal as confidential. However, the ARC may disclose information contained in a Proposal, or otherwise provided to the ARC, to the extent that the information is:
- disclosed by the ARC to its advisors (including assessors), officers, employees or other third parties in order to assess, evaluate or verify the quality, accuracy or completeness of a Proposal
- disclosed by the ARC to its advisors (including assessors), officers, employees or other third parties solely to comply with obligations or exercise rights under the ARC Research Integrity and Research Misconduct Policy
- disclosed by ARC personnel to third parties to enable effective management or auditing of the Linkage Programme schemes or any Funding Agreement
- disclosed by the ARC to the relevant Minister and their staff
- shared by the ARC within the agency, or with another Commonwealth Department or agency, where this serves the Commonwealth’s legitimate interests
- authorised or required by law to be disclosed
- disclosed in accordance with any other provision of these Funding Rules or the Funding Agreement
- in the public domain.
A12.3.2 Where information contained in a Proposal is made available to third parties for evaluation, assessment or audit purposes the ARC will require the third parties to maintain the confidentiality of the material, including any Intellectual Property contained in the Proposal.
A12.3.3 In addition to the exemptions listed in A12.3.1, the ARC may publicise and report offers or awards of funding, including the following information about the proposed Project: the name of the Administering Organisation and any other parties involved in or associated with the Project; named participants and their organisations; the proposed research programme (the title and summary descriptions of the Project); infrastructure, equipment and/or facilities funded; classifications and international collaboration country names; and the level and nature of financial assistance from the ARC. Administering Organisations should ensure that information contained in the Proposal title and summary descriptions would not, if released, compromise their own requirements for confidentiality (such as protection of Intellectual Property).
A12.3.4 In making public information about a Proposal which has been approved for funding, the ARC may use a Project description, including title and summary, which may differ from that provided in the Proposal.
A12.4 Intellectual Property
A12.4.1 The ARC does not claim ownership of any Intellectual Property in a Proposal or in any research arising from a Project.
A12.4.2 The Administering Organisation must adhere to an Intellectual Property policy, approved by the Administering Organisation’s governing body, which has as one of its aims the maximisation of benefits to Australia arising from publicly funded research. The Administering Organisation should ensure that researchers applying for ARC funding are familiar with the current Intellectual Property and patent landscape for the research areas included in the Proposal. Unless otherwise approved by the Commonwealth, the Administering Organisation’s Intellectual Property policy must comply with the National Principles of Intellectual Property Management for Publicly Funded Research and/or any successor document/s. These document/s are available on the ARC website.
A12.5 Publication and Dissemination of Research Outputs and Research Data
A12.5.1 All ARC-funded research Projects must comply with the ARC Open Access Policy on the dissemination of research findings, which is on the
ARC website. In accordance with this policy, any Research Outputs arising from a Project must be deposited into an open access institutional repository within a 12 month period from the date the Research Output was published or made publicly available. Where this requirement cannot be met, reasons must be provided in the Final Report for the Project. Research Output metadata must be made available in an institutional repository immediately upon publication. The ARC Project ID must be included in the metadata.
A12.5.2 Researchers and institutions have an obligation to care for and maintain research data in accordance with the Australian Code for the Responsible Conduct of Research (2007). Researchers must outline briefly in their Proposal how they plan to manage research data arising from a Project. The ARC strongly encourages the depositing of data arising from a Project in an appropriate publically accessible subject and/or institutional repository. Where appropriate, the Final Report must outline how data has been made publicly accessible.
A12.5.3 The ARC strongly encourages all researchers applying for funding to have an ORCID Identifier in their RMS Profile.
A12.6 Misconduct, Incomplete or Misleading Information
A12.6.1 All ARC-funded research Projects must comply with the ARC Research Integrity and Research Misconduct Policy, which is available on the
ARC website.
A12.6.2 If the ARC considers that a Proposal is incomplete, inaccurate or contains false or misleading information, or involves misconduct, the ARC may in its absolute discretion decide to recommend that the Proposal not be approved for funding.
A12.6.3 A decision under A12.6.2 may be made by the ARC at any stage during the assessment of the Proposal and may result in non-progression of the Proposal through the assessment process.
A12.6.4 Examples of misleading information and misconduct include:
- providing fictitious Research Opportunity and Performance Evidence
- plagiarism
- making false claims in relation to the authorship of the Proposal
- failing to make adequate acknowledgement of intellectual, design or other significant contributions to the Proposal
- making false claims in publications records (such as describing a paper as accepted for publication when it has only been submitted)
- making false claims in relation to qualifications and/or appointments;
- making false certifications
- failing to disclose to the Administering Organisation the existence, and nature, of actual or potential Conflicts of Interest of any of the parties involved in the Proposal/Project (such as any affiliations or financial interest in any organisation that has a direct interest in the matter or outputs of the Project).
A13. Eligible Organisations
A13.1 Higher Education Organisations
Australian Capital Territory
The Australian National University
University of Canberra
New South Wales
Australian Catholic University
Charles Sturt University
Macquarie University
Southern Cross University
The University of New England
The University of New South Wales
The University of Newcastle
The University of Sydney
University of Technology, Sydney
University of Western Sydney
University of Wollongong
Northern Territory
Batchelor Institute of Indigenous Tertiary Education
Charles Darwin University
Queensland
Bond University
Central Queensland University
Griffith University
James Cook University
Queensland University of Technology
The University of Queensland
University of Southern Queensland
University of the Sunshine Coast
South Australia
The Flinders University of South Australia
The University of Adelaide
Torrens University Australia
University of South Australia
Tasmania
University of Tasmania
Victoria
Deakin University
Federation University Australia
La Trobe University
Monash University
Royal Melbourne Institute of Technology (RMIT University)
Swinburne University of Technology
The University of Melbourne
University of Divinity
Victoria University
Western Australia
Curtin University of Technology
Edith Cowan University
Murdoch University
The University of Notre Dame Australia
The University of Western Australia
A13.2 Additional Eligible Organisations
Australian Institute of Aboriginal and Torres Strait Islander Studies (AIATSIS)
Additional Eligible Organisations may be specified on a scheme by scheme basis.
Part B Scheme-specific rules for Industrial Transformation Research Hubs for funding commencing in 2017
B1. Interpretation
Part B contains the scheme-specific rules for Industrial Transformation Research Hubs for funding commencing in 2017.
B2. Commencement Date
B2.1 The Funding Commencement Date for Industrial Transformation Research Hubs for funding commencing in 2017 will be 1 January 2017.
B2.2 The Project Initialisation Date for Industrial Transformation Research Hubs for funding commencing in 2017 will be the date that the relevant Project is executed in RMS.
B3. Additional Definitions for Part B
B3.1 For the purposes of this Part:
Hub Director means a researcher who satisfies the eligibility criteria for a Hub Director under these Funding Rules.
Hub Manager means a person with relevant skills and experience who is able to manage and facilitate the day-to-day operation of the Hub.
Industrial Transformation Priorities means targeted research areas identified by the ARC and updated from time-to-time on the ARC website.
ITRH means the Industrial Transformation Research Hubs scheme.
ITTC means the Industrial Transformation Training Centres scheme.
B4. Overview
B4.1 The Industrial Transformation Research Hubs scheme will provide funding to Eligible Organisations to engage in cutting edge research on new technologies and in economic, commercial and social transformation which support the development of research outcomes that benefit industry partners in the Industrial Transformation Priorities. Research Hubs will engage Australia’s best researchers in issues facing the new industrial economies and training the future workforce. The scheme supports collaborative research activity between the Australian higher education sector and industry, designed to focus on strategic outcomes not independently realisable.
B5. Objectives
B5.1 The objectives of the Industrial Transformation Research Hubs scheme are to:
- encourage collaborative research and development (R&D) projects between universities and organisations outside the Australian higher education sector that will solve challenging industry issues relevant to the Industrial Transformation Priorities
- drive growth, productivity and competitiveness within key growth sectors
- leverage national and international investment in targeted industry sectors, including from industry and other research end-users.
B6. Selection Criteria
B6.1 Proposals will be assessed and ranked using the following selection criteria:
- Project Quality and Innovation 30%
- Does the research clearly address one or more of the Industrial Transformation Priorities?
- Will the aims, concepts, methods and outcomes drive growth, productivity and competitiveness within key growth sectors?
- Do the method, approach and intended benefits proposed address the objectives of the Industrial Transformation Research Hubs scheme?
- Does the Project draw together high quality innovative national and international partnership(s) into an integrated Hub?
- Is the conceptual/theoretical framework genuinely integrated, broad, cross-disciplinary, innovative and original?
b. Feasibility and Commitment 20%
- Is the design of the Project and the expertise of the participants sufficient to ensure the Project can be completed within the proposed budget and timeframe? This should include identified risks and mitigation strategies.
- Does the Project have a wide level of collaboration, including the development of national and international networks and linkages?
- Does the Project Research Environment provide high-quality intellectual support for the Project?
- Will the Project build research capacity in the Partner Organisation(s)?
- Are the necessary facilities to complete the Project available?
- Is there evidence that each of the Partner Organisation(s) is genuinely committed to, and prepared to collaborate in, the Project?
- Is there evidence that each Partner Organisation(s) has the capacity to support the Project?
- Is the budget justification of the Cash and in-kind Contributions adequate?
c. Benefit 30%
- Does the Research Hub represent value for money?
- Is there a clearly identified market opportunity and benefit to Australian industry or other end users?
- Does the Research Hub demonstrate meaningful engagement with the relevant Industry Growth Centre(s)?
- Are there adequate strategies to encourage dissemination, promotion, and the commercialisation of research outcomes?
- Is it demonstrated that, where relevant, the applicants have identified the freedom to operate in the Intellectual Property and patent landscape to enable future benefits to industry?
d. Investigator(s) 20%
- Is this the best team to achieve the Project goals?
- Does the team demonstrate suitable Research Opportunity and Performance Evidence (ROPE)?
- Do the leadership and team have suitable experience in management of distributed and/or collaborative industrial and end-user focussed research?
B7. Funding
B7.1 Level and Period of Funding
B7.1.1 The minimum level of funding provided by the ARC under the Industrial Transformation Research Hubs scheme is $500,000 per year and the maximum is $1 million per year of funding per Project, for each year of the Project.
B7.1.2 A Project may be applied for and awarded funding for a minimum of three years and a maximum of five consecutive years, subject to sufficient funding being available for the Industrial Transformation Research Hubs scheme, the provisions of the ARC Act, and continued satisfactory progress of the Research Hub.
B7.2 Budget Items Supported
B7.2.1 In addition to budget items supported in A4.2, budget items that directly support a research Project may be funded, including:
- personnel:
- salary support for a Hub Manager, research associates and assistants, technicians and laboratory attendants at an appropriate salary level, including 30 per cent on-costs, for the Administering Organisation
- stipends for Higher Degree by Research candidates enrolled at an Eligible Organisation, at $31,828 (2016$, 1.0 FTE) per year.
- teaching relief for CIs up to a total value of $50,000 per year where it is demonstrated that it will enhance engagement with the Partner Organisation(s).
B8. Organisational Types, Roles and Eligibility
B8.1 Partner Organisations General Requirements
B8.1.1 A Proposal must include at least one Australian Partner Organisation.
B9. Partner Organisation Contribution Requirements
B9.1 The Proposal must demonstrate that the combined Partner Organisation(s) contributions (i.e. the total of the cash and in-kind contributions of the Partner Organisations) must at least match the total funding requested from the ARC.
B9.2 Pursuant to subsection B7.1.1, a Proposal may seek a minimum of $500,000 and up to $1 million per year from the ARC.
B9.3 The combined Partner Organisation(s) Cash Contribution where any Partner Organisation has more than 100 employees must be at least 75 per cent of the total funding requested from the ARC. Where the Partner Organisation or the largest Partner Organisation in a consortium in the Proposal has 100 employees or less, there is no minimum combined Partner Organisation(s) Cash Contribution.
B9.4 There is no upper limit on the combined Partner Organisation(s) in-kind Contributions.
B10. Roles and Eligibility for Participants
B10.1 Participant Roles and General Eligibility
B10.1.1 Roles that may be nominated in a Proposal are:
- Hub Director
- Chief Investigator (CI)
- Partner Investigator (PI).
B10.1.2 The following roles must be nominated in a Proposal:
- at least two CIs from the Administrating Organisation, where one will be the Hub Director
- at least one CI from each Eligible Organisation
- at least one PI from each Partner Organisation.
B10.2 Eligibility Criteria for a Hub Director
B10.2.1 The Hub Director must meet all the eligibility criteria for a CI and must be employed by the Administering Organisation at the commencement of the Project and for the duration of the Project.
B10.2.2 The Hub Director is expected to have a minimum time commitment of 0.5 FTE on the activities of the Hub. If a Hub Director is unable to meet this undertaking, the ARC may, in its absolute discretion, decide not to recommend the Proposal for funding.
B10.2.3 The Hub Director will be responsible for developing and implementing the strategies and managing the research Project in cooperation with the Hub Manager (where a Manager is appointed on the Project). The Hub Director must coordinate the research effort and reporting structures across the Eligible Organisation(s) and Partner Organisation(s).
B10.2.4 The Hub Director is expected to demonstrate that they have the time and capacity to engage effectively in the activities of the Project. If a Hub Director is unable to meet this undertaking, the ARC may, in its absolute discretion, decide not to recommend the Proposal for funding.
B10.2.5 If a Proposal has been approved for funding and the Hub Director is at any time during the Project no longer able to undertake this role, the Project may be continued under a replacement Hub Director provided that:
- prior approval is obtained from the ARC for the change in Hub Director
- a replacement Hub Director meets the eligibility criteria for a Hub Director and those for a CI at the time of their nomination and for the full term of their participation in the Project, and the reasons for replacement justified to the satisfaction of the ARC
- the Administering Organisation has obtained approval from all participating organisations for the change in Hub Director.
B11. Proposal Eligibility
B11.1 A CI may only submit and/or be funded concurrently for a maximum of two Projects and/or Proposals from the Industrial Transformation Research Hubs and Industrial Transformation Training Centres schemes either separately or combined. A CI may only hold the role of Hub Director, Training Centre Director or Director of an ARC Centre of Excellence for one Project or Proposal at a time.
B11.2 A CI cannot be involved in more than the maximum number of Industrial Transformation Research Hubs and Industrial Transformation Training Centres Projects permitted. This number is calculated at the closing time of submission of Proposals by totalling the number of Active Projects and the number of Proposals currently under assessment by the ARC. Provisions under A7.4.3 will be taken into account.
B11.3 At the time of the submissions of a Proposal, all obligations regarding previously funded Projects involving the nominated CIs on the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision of satisfactory Progress and Final Reports. Provisions under A7.4.3 will be taken into account.
B11.4 Where cross scheme eligibility limits would be breached, the Administering Organisation must nominate the Project(s) to be relinquished in the Proposal.
B11.5 A Proposal may only be submitted where the research addresses one or more of the Industrial Transformation Priorities for the current round.
B12. Assessment and Selection Process
B12.1.1 In addition to the assessment process at A9, Industrial Transformation Research Hubs Proposals may be subject to additional assessment, such as:
- consultation with the Industry Growth Centres
- short-listing for interview
- interviews with the proposed Hub Director and key participants in a format to be determined by the ARC. The ARC will not fund any costs for attendance at interviews.
B13. Reporting Requirements
B13.1 ITRH Key Performance Indicators
B13.1.1 The Administering Organisation will be required to submit KPIs for each Research Hub approved by the ARC.
B13.1.2 The ITRH KPIs for each Research Hub must include targets for each year of funding against ITRH KPIs as well as Project-specific KPIs and targets for each year of funding. The ARC will provide the Administering Organisation with a form and instructions for this report.
B13.1.3 The Administering Organisation must report against the agreed ITRH KPIs annually in Progress Reports.
B13.1.4 Administering Organisations are encouraged to work with the ARC during the establishment period of the ITRH to enable better practice project planning.
B13.2 Annual Progress Reports
B13.2.1 The Administering Organisation must submit an annual Progress Report to the ARC for each Research Hub in the format and by the due dates detailed in the Funding Agreement. Details of ARC reporting requirements can be found on the ARC website.
B13.3 Performance Reviews
B13.3.1 Ad hoc reviews of Research Hubs, which may inform satisfactory progress according to B7.1.2, may be held at any time. A review will be triggered in special circumstances including, but not limited to:
a. a change of Hub Director
b. proposed transfer of the Research Hub to a new Administering Organisation.
B13.3.2 Outcomes and feedback arising from the performance reviews as outlined above may inform future evaluations of the Industrial Transformation Research Hubs scheme.
Part C Scheme-specific rules for Industrial Transformation Training Centres for funding commencing in 2017
C1. Interpretation
Part C contains the scheme-specific rules for Industrial Transformation Training Centres for funding commencing in 2017.
C2. Commencement Date
C2.1 The Funding Commencement Date for Industrial Transformation Training Centres for funding commencing in 2017 will be 1 January 2017.
C2.2 The Project Initialisation Date for Industrial Transformation Training Centres for funding commencing in 2017 will be the date that the relevant Project is executed in RMS.
C3. Additional Definitions for Part C
C3.1 For the purposes of this Part:
ICHDR means a Higher Degree by Research candidate funded by the ARC through the Administering Organisation, who meets the ICHDR candidate eligibility criteria under these Funding Rules, and who will be employed on the ITTC Project.
ICPD means a postdoctoral fellow funded by the ARC through the Administering Organisation, who meets the ICPD candidate eligibility criteria under these Funding Rules, and who will be employed on the ITTC Project.
Industrial Transformation Priorities means targeted research areas identified by the ARC and updated from time-to-time on the ARC website.
ITRH means the Industrial Transformation Research Hubs scheme.
ITTC means the Industrial Transformation Training Centres scheme.
Training Centre Director means a researcher who satisfies the eligibility criteria for a Training Centre Director under these Funding Rules.
Training Centre Manager means a person with relevant skills and experience who is able to manage and facilitate the day-to-day operation of the Centre.
C4. Overview
C4.1 The Industrial Transformation Training Centres scheme fosters close partnerships between university-based researchers and industry to provide innovative Higher Degree by Research and postdoctoral training for the end-user focused research industries vital to Australia’s future.
C5. Objectives
C5.1 The objectives of the Industrial Transformation Training Centres scheme are to:
- foster opportunities for Higher Degree by Research candidates and postdoctoral fellows to pursue industrial training
- drive growth, productivity and competitiveness within key growth sectors
- enhance competitive research collaboration between universities and organisations outside the Australian higher education sector
- strengthen the capabilities of industries and other research end-users in identified Industrial Transformation Priority areas.
C6. Selection Criteria
C6.1 Proposals will be assessed and ranked using the following selection criteria:
- Project Quality and Innovation 30%
- Does the research clearly address one or more of the Industrial Transformation Priorities?
- Will the aims, concepts, methods and outcomes drive growth, productivity and competitiveness within key growth sectors?
- Do the method, approach and intended benefits proposed address the priorities and objective of the Industrial Transformation Training Centres scheme?
- Will the Project build skills and capacity in end-user focussed research?
- Is the conceptual/theoretical framework genuinely integrated, cross-disciplinary, innovative and original?
b. Feasibility and Commitment 20%
- Can the Project be completed within the proposed budget and timeframe? This should include identified risks and mitigation strategies.
- Does the Training Centre demonstrate meaningful engagement with the relevant Industry Growth Centre?
- Is there evidence that the Partner Organisation(s) have the facilities and personnel to provide effective supervision, support and mentoring for the Higher Degree by Research candidates and postdoctoral fellows over the life of the Project?
- Are the necessary facilities to support the proposed research (physical, technical, access to infrastructure, etc.) available?
- Does the proposed Training Centre represent value for money?
- Is there evidence that each of the Partner Organisation(s) is genuinely committed to, and prepared to collaborate in, the Project?
- Is there evidence that each of the Partner Organisation(s) has the capacity to support the Project?
- Are there collaborative arrangements for the organisation(s) and team?
c. Benefit 30%
- Is there a clearly identified market opportunity and benefit to Australian industry or other end users?
- Does the research Project have a wide level of collaboration, including the development of national and international networks and linkages?
- Does the research address the needs of industries and communities as articulated in Australia’s Industrial Transformation Priorities for the current round?
- Are there adequate strategies to encourage dissemination, promotion, and the commercialisation of research outcomes?
- Is it demonstrated that, where relevant, the applicants have identified the freedom to operate in the Intellectual Property and patent landscape to enable future benefits to industry?
d. Investigator(s) 20%
- Is this the best team to achieve the Project goals?
- Does the team demonstrate suitable Research Opportunity and Performance Evidence (ROPE)?
- Does the team have experience in engagement with industrial and/or end-user focussed research?
- Is there evidence that the Training Centre Director and supervisors have the capacity to provide effective supervision, support and mentoring for the Higher Degree by Research candidates and postdoctoral fellows over the life of the Project?
- Does the team have the time and capacity to undertake and manage the proposed research in collaboration with the Partner Organisation(s)?
C7. Funding
C7.1 Level and Period of Funding
C7.1.1 A Project may be applied for and awarded funding for four or five consecutive years, subject to sufficient funding being available for the Industrial Transformation Training Centres scheme, the provisions of the ARC Act, and continued satisfactory progress of the Project.
C7.1.2 Each Project should request funding from the ARC for at least ten ICHDRs and three ICPDs at the rates as indicated in subsection C7.2.1a.
C7.1.3 Contributions from participating organisations may be used to top-up the salaries of the ICHDRs and ICPDs requested under C7.1.2.
C7.1.4 A Project may include additional Higher Degree by Research and postdoctoral roles fully funded by participating organisation contributions, however these roles are not considered to be ICHDRs and ICPDs, are not covered by the employment conditions in the Funding Agreement and are therefore not eligible to access the additional ARC entitlements set out in the Funding Agreement.
C7.1.5 The minimum level of funding provided by the ARC under the Industrial Transformation Training Centres scheme is $650,000 per year for the first three years and $150,000 in the fourth year. There is no minimum level of funding provided by the ARC in the fifth year. The maximum level of funding is $1 million per year per Project, for each year of the Project.
C7.1.6 ICHDR stipends must be requested in the Proposal budget for a duration of two or three years, as appropriate for the Higher Degree by Research that the ICHDR is undertaking.
C7.1.7 It is anticipated that many or all of the ICHDR students may require a six month extension of their funding in order to complete research and submit their thesis. The six month ICHDR extension will be subject to prior ARC approval in the relevant year of the Project. Funding to support an ICHDR extension must be requested for each ICHDR candidate in the Proposal, and must be included in the relevant year of the Proposal budget.
C7.2 Budget Items Supported
C7.2.1 In addition to budget items supported in A4.2, budget items that directly support a research Project may be funded, including:
- personnel:
- stipends for ICHDRs enrolled at an Eligible Organisation, at $31,828 (2016$, 1.0 FTE) per year for a two or three year period. All ICHDR stipends requested from the ARC must include a request for a pro-rata six month extension in the relevant year of the Proposal budget
- ICPDs, at $108,500 (2016$, 1.0 FTE) per year for researchers appointed for at least half-time (50 per cent of Full Time Equivalent) at an Eligible Organisation for the duration of their role on the Project
- salary support for a Training Centre Manager, research associates and assistants, technicians and laboratory attendants at an appropriate salary level, including 30 per cent on-costs, for the Administering Organisation.
C8. Organisational Types, Roles and Eligibility
C8.1 Eligible Organisations Requirements
C8.1.1 The Administering Organisation will be responsible for ensuring that:
- ICHDRs funded under the Industrial Transformation Training Centres scheme conduct research for a minimum total of one year full-time placement with a Partner Organisation (outside the higher education sector) over the life of the Project.
- ICPDs funded under the Industrial Transformation Training Centres scheme are encouraged to spend significant time to conduct research with a Partner Organisation.
- ICHDRs and ICPDs funded under the Industrial Transformation Training Centres scheme meet all the conditions in these Funding Rules.
C8.2 Partner Organisations General Requirements
C8.2.1 A Proposal must include at least one Australian Partner Organisation.
C8.3 Partner Organisation Contribution Requirements
C8.3.1 The Proposal must demonstrate that the combined Cash and in-kind Contributions to the Training Centre are sufficient to support all the research projects described in the Proposal and particularly that of the ICHDRs and ICPDs in the Training Centre.
C9. Roles and Eligibility for Participants
C9.1 Participant Roles and General Eligibility
C9.1.1 Roles that may be nominated in a Proposal are:
- Training Centre Director
- Chief Investigator (CI)
- Partner Investigator (PI)
C9.1.2 The following roles must be nominated in a Proposal:
- at least two CIs from the Administrating Organisation, where one will be the Training Centre Director
- at least one CI from each Eligible Organisation
- at least one PI from each Partner Organisation.
C9.2 Eligibility Criteria for a Training Centre Director
C9.2.1 The Training Centre Director must meet all the eligibility criteria for a CI and must be employed by the Administering Organisation at the commencement of and for the duration of the Project.
C9.2.2 The Training Centre Director is expected to have a minimum time commitment of 0.5 FTE on the activities of the Centre. If a Training Centre Director is unable to meet this undertaking, the ARC may, in its absolute discretion, decide not to recommend the Proposal for funding.
C9.2.3 The Training Centre Director will be responsible for developing and implementing the strategies and managing the research Project in cooperation with the Training Centre Manager (where a Manager is appointed on the Project). The Training Centre Director must coordinate the research effort and reporting structures across Eligible Organisation(s) and Partner Organisation(s).
C9.2.4 The Training Centre Director is expected to be fully committed to the activities of the Project with a significant commitment of time. If a Training Centre Director is unable to meet this undertaking, the ARC may, in its absolute discretion, decide not to recommend the Proposal for funding.
C9.2.5 If a Proposal has been approved for funding and the Training Centre Director is at any time during the Project no longer able to undertake this role, the Project may be continued under a replacement Training Centre Director provided that:
- prior approval is obtained from the ARC for the change in Training Centre Director
- a suitable replacement Training Centre Director meets the eligibility criteria for a Training Centre Director and those for a CI at the time of their nomination and for the full term of their participation in the Project, and the reasons for replacement are justified to the satisfaction of the ARC
- the Administering Organisation has obtained approval from all participating organisations for the change in Training Centre Director.
C10. Selection of ICHDRs and ICPDs
C10.1 General Requirements
C10.1.1 Once a Project for the Industrial Transformation Training Centres scheme has been approved and announced, the Administering Organisation must then undertake a process of competitive national and international recruitment for ICHDRs and ICPDs to be appointed under the scheme. The recruitment and selection processes must:
- include competitive recruitment practices involving advertisement, selection and offers
- demonstrate an effort to attract and recruit external and international candidates.
C10.1.2 Details of the selection and recruitment process must be made available on request to the ARC for audit purposes.
C10.2 Roles and Eligibility for appointed ICHDRs and ICPDs
C10.2.1 For the duration of their candidature, ICHDRs recruited to and funded under the Industrial Transformation Training Centres scheme must be enrolled in a Higher Degree by Research at an Eligible Organisation.
C10.2.2 For the duration of their role on the Project, ICPDs funded under the Industrial Transformation Training Centres scheme must hold a PhD (or equivalent) qualification and be an employee for at least half-time (50 per cent of Full Time Equivalent) at an Eligible Organisation.
C10.2.3 The ICHDRs and ICPDs funded under the Industrial Transformation Training Centres scheme cannot commence another Commonwealth Award or Fellowship while they are employed with funds from the Project.
C10.2.4 In accordance with subsection C7.2.1a, ICHDRs funded under the Industrial Transformation Training Centres scheme must conduct a minimum total of one year in full-time placement with a Partner Organisation (outside the higher education sector) over the life of the Project.
See the Funding Agreement for employment conditions.
C10.3 Extension of ICHDRs
C10.3.1 In accordance with subsections C7.1.6 and C7.1.7, the Proposal must include a request for an initial two or three year stipend period in the Proposal budget, and must also include a request in the relevant year of the Proposal budget for a six month extension, for all ICHDRs.
C11. Proposal Eligibility
C11.1 A CI may only submit and/or be funded concurrently for a maximum of two Projects and/or Proposals from the Industrial Transformation Training Centres and Industrial Transformation Research Hubs schemes either separately or combined. A CI may only hold the role of Training Centre Director, Hub Director or Director of an ARC Centre of Excellence for one Project or Proposal at a time.
C11.2 A CI cannot be involved in more than the maximum number of Industrial Transformation Training Centres/Industrial Transformation Research Hubs Projects permitted. This number is calculated at the closing time of submission of Proposals by totalling the number of Active Projects and the number of Proposals currently under assessment by the ARC. Provisions under A7.4.3 will be taken into account.
C11.3 At the time of the submissions of a Proposal, all obligations regarding previously funded Projects involving the nominated CIs on the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision of satisfactory Progress and Final Reports. Provisions under A7.4.3 will be taken into account.
C11.4 Where cross scheme eligibility limits would be breached, the Administering Organisation must nominate the Project(s) to be relinquished in the Proposal.
C11.5 A Proposal may only be submitted where the research addresses one or more of the Industrial Transformation Priorities for the current round.
C12. Assessment and Selection Process
C12.1 In addition to the assessment process at A9, Industrial Transformation Training Centres Proposals may be subject to additional assessment, such as:
- consultation with the Industry Growth Centres
- short-listing for interview
- interviews with the proposed Training Centre Director and key participants in a format to be determined by the ARC. The ARC will not fund any costs for attendance at interviews.
C13. Reporting Requirements
C13.1 ITTC Key Performance Indicators
C13.1.1 The Administering Organisation will be required to submit ITTC KPIs for each Training Centre approved by the ARC.
C13.1.2 The ITTC KPIs for each Training Centre must include targets for each year of funding against ITTC KPIs as well as Project specific ITTC KPIs and targets for each year of funding. The ARC will provide the Administering Organisation with a form and instructions for this report.
C13.1.3 The Administering Organisation must report against the agreed ITTC KPIs annually in Progress Reports.
C13.1.4 Administering Organisations are encouraged to work with the ARC during the establishment period of the ITTC to enable better practice project planning.
C13.2 Annual Progress Reports
C13.2.1 The Administering Organisation must submit an annual Progress Report to the ARC for each Training Centre in the format and by the due dates detailed in the Funding Agreement. Details of ARC reporting requirements can be found on the ARC website.
C13.3 Performance Reviews
C13.3.1 Ad hoc reviews of Training Centres, which may inform satisfactory progress according to C7.1.1, may be held at any time. A review will be triggered in special circumstances including, but not limited to:
a. a change of Training Centre Director
b. proposed transfer of the Training Centre to a new Administering Organisation.
C13.3.2 Outcomes and feedback arising from the performance reviews as outlined above may inform future evaluations of the Industrial Transformation Training Centres scheme.
Part D Scheme-specific rules for Linkage Projects for funding commencing in 2017
D1. Interpretation
Part D contains the scheme-specific rules for Linkage Projects for funding commencing in 2017.
D2. Commencement Date
D2.1 The Funding Commencement Date for Linkage Projects for funding commencing in 2017 will be 1 July 2017.
D2.2 The Project Initialisation Date for Linkage Projects for funding commencing in 2017 will be the date that the relevant Project is executed in RMS.
D3. Additional Definitions for Part D
D3.1 For the purposes of this Part:
Exempt Archive and Public Record Office means a non-profit organisation which holds a significant national, state or regional collection of data or documents for the purposes of public information and record-keeping and available for the purposes of research.
Exempt Charity means an organisation which meets the definition of a charity under the Charities Act 2013.
Exempt Herbarium[2] means a non-profit, established institution in the service of society, which acquires, conserves, and researches preserved and labelled plant specimens, arranged to allow easy access and archival storage with a mission to preserve and document the diversity of plants.
Exempt Museum and Collecting Organisation[3] means a non-profit, established institution in the service of society and its development, open to the public, which acquires, conserves, researches, communicates and exhibits the tangible and intangible heritage of humanity and its environment for the purposes of education, study and enjoyment.
Exempt Non-Profit Organisation means an organisation which meets the Australian Taxation Office (ATO) definition of a non-profit organisation – an organisation that does not operate for the profit or gain of its individual members, either directly or indirectly. This applies both while the organisation is operating and when it winds up. This definition is available on the ATO website.
Exempt Small Business means an organisation which has fewer than twenty full-time employees.
Exempt Start-up means a company that is commercialising research and development (R&D) activities and has an average annual revenue over the previous two years of income that does not exceed $5 million per year. The start-up must have a majority of its employees (by number) and assets (by value) inside Australia.
LP means the Linkage Projects scheme.
D4. Overview
D4.1 The Linkage Projects scheme provides funding to Eligible Organisations to support research and development (R&D) projects which are collaborative between higher education researchers and other parts of the national innovation system, which are undertaken to acquire new knowledge, and which involve risk or innovation.
D5. Objectives
D5.1 The objectives of the Linkage Projects scheme are to:
- support the initiation and/or development of long-term strategic research alliances between higher education organisations and other organisations, including industry and other research end-users, in order to apply advanced knowledge to problems and/or to provide opportunities to obtain national economic, commercial, social or cultural benefits
- provide opportunities for internationally competitive research projects to be conducted in collaboration with organisations outside the higher education sector, targeting those who have demonstrated a clear commitment to high-quality research
- encourage growth of a national pool of world-class researchers to meet the needs of the broader Australian innovation system
- build the scale and focus of research in the national Science and Research Priorities.
D6. Selection Criteria
D6.1 Proposals will be assessed and ranked using the following selection criteria:
- Investigator(s) 25%
- Research Opportunity and Performance Evidence (ROPE)
- potential to engage in collaborative research with end-users
- time and capacity to undertake and manage the proposed research in collaboration with the Partner Organisation(s)
b. Project Quality and Innovation 25%
- Significance and Innovation
- Will new methods or technologies be developed that address a specific market opportunity?
- How will the anticipated outcomes advance the knowledge base and/or provide an end-user and/or industry advantage?
- Does the Project plan provide a business model for implementation?
- Does the Project address the Science and Research Priorities?
- Are the Project aims and concepts novel and innovative?
- Does the research address an important problem for the partners?
- How will the Project benefit Partner Organisation(s) and other relevant end-users?
- Does the Project significantly enhance links with organisations outside the Australian publicly-funded research and higher education sectors?
ii. Approach and Training
- Are the conceptual framework, design, methods and analyses adequately developed, well integrated and appropriate to the aims of the Project?
- Where relevant, is the intellectual content and scale of the work proposed appropriate to a higher degree by research?
- How appropriate is the proposed budget?
c. Feasibility 20%
- Is there an existing, or developing, supportive and high-quality environment for this research both within the Administering Organisation and in the Partner Organisation(s)?
- Are the necessary facilities available to conduct the proposed research?
- Is there evidence that each of the Partner Organisation(s) is genuinely committed to, and prepared to collaborate in, the research Project?
- Is the budget justification for Cash and in-kind Contributions adequate?
d. Benefit 30%
- Will the proposed research encourage and develop strategic research alliances between the higher education organisation(s) and other organisation(s)?
- Will the proposed research maximise economic, commercial, environmental and/or social benefit to Australia? Are there adequate strategies to encourage dissemination, commercialisation, if appropriate, and promotion of research outcomes?
- Is it demonstrated that, where relevant, the applicants have identified the freedom to operate in the Intellectual Property and patent landscape to enable future benefits to end-users and/or industry?
- Does the Project represent value for money?
D7. Funding
D7.1 Level and Period of Funding
D7.1.1 The minimum level of funding provided by the ARC under Linkage Projects scheme is $50,000 per year of funding and the maximum is $300,000 per year of funding per Project, for each year of the Project.
D7.1.2 A Project may be applied for and awarded funding for a minimum of two to a maximum of five consecutive years.
D7.2 Budget Items Supported
D7.2.1 In addition to budget items supported in A4.2, budget items that directly support a research project may be funded, including:
-
personnel:
-
salary support for research associates and assistants, technicians and laboratory attendants at an appropriate salary level, including 30 per cent on-costs, for the Administering Organisation
-
stipends for Higher Degree by Research students, in whole or in part, at an appropriate level for the Administering Organisation or the relevant industry sector.
b. teaching relief for CIs up to a total value for the Project of $50,000 per year.
D8. Organisational Types, Roles, Eligibility and Contributions
D8.1 Partner Organisations General Requirements
D8.1.1 A Proposal must include at least one Partner Organisation.
D8.2 Partner Organisation Contribution Requirements
D8.2.1 The Proposal must demonstrate that the combined Partner Organisation(s) eligible contributions for a Proposal (i.e. the total of the cash and/or in-kind eligible contributions of the Partner Organisations) must at least match the total funding requested from the ARC.
D8.2.2 Pursuant to subsection D7.1.1, a Proposal must seek a minimum $50,000 and up to $300,000 a year from the ARC, for each year of the Proposal.
D8.2.3 The combined Partner Organisation(s) eligible Cash Contribution must be at least 25 per cent of the total funding requested from the ARC except for Proposals where all Partner Organisations are Exempt Partner Organisations (see D8.2.6).
D8.2.4 Partner Organisation(s) whose funds are appropriated predominantly from Commonwealth or Australian State or Territory funding sources for the purposes of research are restricted in their capacity to contribute to the required Partner Organisation contribution. Cash and/or in-kind contributions from Partner Organisation(s) of this type are only eligible to make up a maximum of 25 per cent of the required Partner Organisation contribution. This maximum of 25 per cent is the combined eligible contribution from Partner Organisations of this type, and is not the maximum per individual Partner Organisation of this type.
D8.2.5 Partner Organisation(s) whose funds are appropriated predominantly from Commonwealth or Australian State or Territory funding sources for the purposes of research can make combined contributions to the Project over and above 25 per cent of the required Partner Organisation contribution, however these additional contributions are not eligible to make up part of the required Partner Organisation contribution.
D8.2.6 The following types of Partner Organisation(s), as defined at D3 of the Funding Rules, are exempt from the Cash Contribution requirements:
- Exempt Archive and Public Record Office
- Exempt Charity
- Exempt Herbarium
- Exempt Museum and Collecting Organisation
- Exempt Non-Profit Organisation
- Exempt Small Business
- Exempt Start-up.
D8.2.7 Proposals in which all Partner Organisations are exempt from the Cash Contribution requirements do not have to meet the overall Cash Contribution requirement specified at D8.2.3.
D9. Roles and Eligibility for Participants
D9.1 Participant Roles and General Eligibility
D9.1.1 Roles that may be nominated in a Proposal are:
- Chief Investigator (CI)
- Partner Investigator (PI)
D9.1.2 The Proposal must nominate at least one CI from an Eligible Organisation. The first named CI must be from the Administrating Organisation and will be the Project Leader.
D9.1.3 The Proposal may nominate a PI from each Partner Organisation. A PI who is representing a Partner Organisation on the Proposal is required to have a role within that Partner Organisation.
D10. Proposal Eligibility
D10.1 A CI may submit and/or be funded concurrently for a maximum of four Linkage Projects as a CI.
D10.2 The maximum number of Projects a CI can be involved in will be calculated at the date of submission of a Proposal by totalling the number of Active Projects at the Funding Commencement Date and the number of Proposals submitted for Linkage Projects funding (for which the outcome has not yet been announced) (excluding any Proposals previously announced as not recommended for funding).
D10.3 If a Proposal from any Linkage Projects scheme round (including for funding commencing in 2017) has previously been announced as not recommended for funding, a similar Proposal can be submitted for funding commencing in 2017. However, if the ARC determines that the new Proposal is not substantially different from the previous Proposal, the ARC reserves the right to utilise assessments and rejoinders submitted for the previous Proposal during the assessment process for the new Proposal.
D10.4 Researchers will not be permitted to relinquish a CI role, or existing Linkage Project held on the Funding Commencement Date to circumvent the limits in this section.
Part E Scheme-specific rules for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018
E1. Interpretation
Part E contains the scheme-specific rules for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018.
E2. Commencement Date
E2.1 The Funding Commencement Date for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018 will be 1 January 2018.
E2.2 The Project Initialisation Date for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018 will be the date that the relevant Project is executed in RMS.
E3. Additional Definitions for Part E
E3.1 For the purposes of this Part:
Facility Manager means a participant with a responsibility to coordinate access to the research infrastructure and manage the communication between the organisations on the Proposal.
LIEF means the Linkage Infrastructure, Equipment and Facilities scheme.
Single Eligible Organisation Proposal means a Proposal which includes only one Eligible Organisation (the Administering Organisation). A Single Eligible Organisation Proposal may or may not include Partner Organisations.
E4. Overview
E4.1 The Linkage Infrastructure, Equipment and Facilities (LIEF) scheme provides funding for research infrastructure, equipment and facilities to eligible organisations. The scheme enables higher education researchers to participate in cooperative initiatives so that expensive infrastructure, equipment and facilities can be shared between higher education organisations and also with industry. The scheme also fosters collaboration through its support of the cooperative use of international or national research facilities.
E5. Objectives
E5.1 The objectives of the LIEF scheme are to:
- encourage Eligible Organisations to develop collaborative arrangements with other Eligible Organisations and/or Partner Organisations to develop and support research infrastructure
- support large-scale national or international cooperative initiatives allowing expensive research infrastructure to be shared and/or accessed
- support areas of existing and/or emerging research strength
- support and develop research infrastructure for the broader research community.
E6. Selection Criteria
E6.1 Proposals will be assessed and ranked using the following selection criteria:
- Project Quality and Innovation (includes significance of research to be supported with the proposed research infrastructure) 25%
- nature of the research, including aims and significance
- relevance of the proposed research infrastructure to the needs of ARC and other competitively funded research projects/programmes
- enhancement of support for areas of existing and/or emerging research strength
- demonstrated national or international focus for large scale cooperative initiatives.
b. Feasibility (includes nature of the alliance and commitment between the organisations named on the Proposal) 25%
- relevance of the research to the strategic priorities of the organisations
- evidence that each of the organisations is genuinely committed to, and prepared to collaborate in, the Project
- existing or planned strategic research alliances between the higher education organisation(s) and other organisation(s)
- effectiveness of cooperative arrangements for the management and sharing of the proposed research infrastructure, including arrangements for ongoing operational expenditure where applicable.
c. Investigator(s) 20%
- track record of investigators relevant to the use of the proposed research infrastructure, with consideration given to Research Opportunity and Performance Evidence (ROPE)
- for CIs and PIs who will manage the purchase, design, manufacture, installation, maintenance and coordination of access to the proposed research infrastructure, a demonstrated record in these activities
- relevance of the research infrastructure to the research capacity and planned activities of each CI and PI on the Proposal and, where relevant, to the research groups represented on the Proposal.
d. Benefit (includes need and use; demonstrated need for the features specific to the requested research infrastructure/equipment/ facilities) 30%
- availability of and access to similar research infrastructure at organisational, regional, national and/or international level
- demonstrated needs from the researchers and/or research projects that they will utilise the proposed research infrastructure, including level of demand and likely measurable impact on the research programme, including beyond the duration of the Project
- value for money and budget justification for cash and in-kind contributions, and the expected rate of use of the proposed research infrastructure
- planned use of the proposed research infrastructure, including proposed arrangements for broader access to individuals not named on the Proposal and the alignment of this planned use with other similar existing infrastructure within Australia and/or internationally
- plans to ensure that publicly funded research data generated from LIEF infrastructure is made open
- special needs for regional or otherwise remote institutions
- benefit of the proposed research infrastructure to the national research community
- is it demonstrated, that where relevant, the applicants have identified the freedom to operate in the Intellectual Property and patent landscape to enable future benefits to industry?
E7. Funding
E7.1 Level and Period of Funding
E7.1.1 The minimum level of funding provided by the ARC under LIEF is $150,000 per year.
E7.1.2 The maximum level of funding provided by the ARC for a Project under LIEF is up to 75 per cent of the total direct cost of the eligible budget items.
E7.1.3 All LIEF Proposals must have a duration of one year, except as described in E7.1.4.
E7.1.4 A Project may be applied for up to five years only for:
- construction of research infrastructure, as described at E7.2.1b; or
- subscription or coordinated access to international facilities and major national facilities, as described at E7.2.1d.
E7.1.5 A Proposal must request ARC funding in all years of the Project and each year must be fully justified.
E7.1.6 Funding for a Project may only be carried forward for a maximum of two years from the date funding commences, unless there are exceptional circumstances and with the prior approval of the ARC.
E7.2 Budget Items Supported
E7.2.1 Budget items which directly support provision of research infrastructure for use in research projects may be funded, including:
- purchase, upgrade, transportation of, installation of, maintenance of and/or management of access to the research infrastructure, including costs such as import taxes (and other similar expenses) for purchasing equipment, and salaries, including 30 per cent on-costs, directly associated with these activities
- construction of research infrastructure, for up to five years. This includes salaries, including 30 per cent on-costs, directly associated with this activity
- integrated research facilities consisting of multiple components which can be used either simultaneously or serially for research projects (where each of these research projects is integrated by having a single research aim or theme). However multiple components that are not genuinely integrated, cannot be requested solely to reach the minimum level of funding specified at E7.1.1
- subscription or coordinated access to international facilities and major national facilities (enabled under a written agreement between the Administering Organisation and the relevant international or national facility), for up to five years
- specialised computing facilities and software essential to the Project
- compilations, catalogues, clearing houses or bibliographies that build on and develop other current or recent competitively funded projects/programs.
E7.2.2 All budget items must be justified in the Proposal to the satisfaction of the ARC and the assessors involved in the peer review process, including confirmation that competitive quotes were negotiated for the research infrastructure.
E7.2.3 Any salary costs requested under E7.2.1a or E7.2.1b need to be very carefully justified.
E7.2.4 With regard to a written agreement as at E7.2.1d, the agreement should be for the specific international facility under discussion and the negotiations about the agreement need to have commenced by the time of submission of the Proposal.
E7.3 Budget Items Not Supported
E7.3.1 In addition to the budget items not supported in A4.3, budget items which will not be supported by ARC funding and should not be requested in the budget include:
- basic facilities that should normally be funded by an Administering Organisation, Eligible Organisation and/or Partner Organisation (including standard refurbishment costs of a laboratory)
- costs of accommodation associated with the use of the proposed research infrastructure
- maintenance costs of the proposed research infrastructure after the first year of the Project, including for multi-year Projects permitted under E7.1.4
- operational costs
- salaries and/or on costs, in whole or in part, for research using the facility (for example, for research support personnel)
- teaching and/or teaching relief
- travel costs associated with use of the proposed research infrastructure
- fee-for-service costs where the Proposal does not lead to capability building or development of the research infrastructure.
E8. Organisational Roles and Eligibility
E8.1 Eligible Organisations
E8.1.1 A Proposal must involve two or more Eligible Organisations unless it is a Single Eligible Organisation Proposal and can demonstrate that collaborative use of the proposed research infrastructure by another Eligible Organisation is not practicable.
E8.2 Contributions
E8.2.1 All Eligible Organisations on a Proposal must make a cash contribution.
E8.2.2 Organisational cash contributions for direct costs must make up a minimum of 25 per cent of the total direct cost of the research infrastructure. Cash contributions from the Administering Organisation, Other Eligible Organisation(s), Partner Organisation(s) and Other Organisation(s) are all eligible to make up this minimum of 25 per cent, and should be a demonstration of significant commitment to the Project.
E8.2.3 Organisational cash contributions for indirect costs are not eligible to make up part of the minimum of 25 per cent of the total direct cost of the research infrastructure.
E8.3 Collaboration
E8.3.1 Before submitting a Proposal, the LIEF register, available on the
ARC website, must be consulted to prevent the unnecessary duplication of research infrastructure, equipment and facilities.
E8.3.2 The research infrastructure, where appropriate, will be located at the Administering Organisation and be listed in its assets register, unless otherwise approved by the ARC.
E8.3.3 The Proposal must set out, as agreed by each organisation named on the Proposal:
- the terms and conditions of access for participants on the Proposal
- the terms and conditions of access for researchers not associated with the Proposal
- details of the arrangements and costs of managing the research infrastructure (including any recurrent expenditure) and how any costs will be distributed.
E8.3.4 Where it is proposed that the research infrastructure requested is to be located in more than one organisation, the Proposal must demonstrate clearly that:
- the facilities are genuinely integrated and collaborative
- the items of research infrastructure are complementary
- the overall research outcomes will be enhanced by this arrangement.
E9. Roles and Eligibility for Participants
E9.1 Participant Roles and General Eligibility
E9.1.1 Roles that may be undertaken by researchers are:
- Chief Investigator (CI)
- Partner Investigator (PI)
E9.1.2 A Proposal must nominate at least one CI; the first-named CI must be from the Administering Organisation, will be the Project Leader and must have a demonstrated high capacity to manage the Project.
E9.1.3 A Proposal may nominate no more than a total of fifteen CIs and PIs. No more than five CIs from each Eligible Organisation or five PIs from each Partner Organisation may be nominated on a Proposal. Other users may be listed in the project description section of the Proposal.
E9.1.4 Every CI and PI (and/or their research group) must be a significant and regular user of the research infrastructure, for a minimum of 10 per cent of the available time of the research infrastructure. Where there are more than ten named participants on a Proposal, the minimum usage is the pro-rata percentage of the available time.
E9.1.5 Each Partner Organisation may identify one CI or PI who has a demonstrated research record relative to opportunity in managing the proposed research infrastructure.
E9.1.6 The Administering Organisation must identify a suitable individual(s) to be Facility Manager in the Proposal.
E9.2 Eligibility Criteria for Partner Investigators (PIs)
E9.2.1 A researcher nominated on a Proposal as a PI must secure a significant cash or in-kind contribution or other resources from their own organisation for the Project (having regard to the total cost of the Project and the relative contribution of other investigators).
E10. Proposal Eligibility
E10.1.1 A CI or PI may only submit and/or be funded concurrently for a maximum of two LIEF Active Projects.
E10.1.2 A researcher may only submit a Proposal which they would be eligible to hold as at the Funding Commencement Date as specified at E2. The ARC will calculate this rule at the closing time of submission of Proposals, by totalling the number of LIEF Proposals submitted by the researcher, plus the number of LIEF Active Projects at the Funding Commencement Date.
E11. Reporting Requirements
E11.1 Progress Reports
E11.1.1 In addition to the requirements in A11.1, a Progress Report must be submitted in year three for a four or five year Project. The form for this report will be made available by the ARC, with instructions on the ARC website.
E11.2 Final Reports
E11.2.1 In addition to the requirements in A11.2, the Final Report must contain information which the ARC may publicise regarding the details of the research infrastructure, equipment or facilities.
[1] OECD (2002), Frascati Manual: Proposed Standard Practice for Surveys on Research and Experimental Development, Paris (Page 30).
[2] Adapted from: http://herbarium.msu.edu/definition.html
[3] Adapted from: http://icom.museum/the-vision/museum-definition/