Div 2Composition of committee and duties of members

Division 2 — Composition of committee and duties of members

27. Committee members

(1) The committee members consist of —

(a) the office holders of the Association; and

(b) at least one ordinary committee member.

(2) The committee must determine the maximum number of members who may be ordinary committee members.

(3) The following are the office holders of the Association —

(a) the chairperson;

(b) the deputy chairperson;

(c) the secretary;

(d) the treasurer.

(4) A person may be a committee member if the person is —

(a) an individual who has reached 18 years of age; and

(b) an ordinary member.

(5) A person must not hold 2 or more of the offices mentioned in subrule (3) at the same time.

28. Chairperson

(1) It is the duty of the chairperson to consult with the secretary regarding the business to be conducted at each committee meeting and general meeting.

(2) The chairperson has the powers and duties relating to convening and presiding at committee meetings and presiding at general meetings provided for in these rules.

29. Secretary

The secretary has the following duties —

(a) dealing with the Association’s correspondence;

(b) consulting with the chairperson regarding the business to be conducted at each committee meeting and general meeting;

(c) preparing the notices required for meetings and for the business to be conducted at meetings;

(d) unless another member is authorised by the committee to do so, maintaining on behalf of the Association the register of members, and recording in the register any changes in the membership, as required under section 53(1) of the Act;

(e) maintaining on behalf of the Association an up-to-date copy of these rules, as required under section 35(1) of the Act;

(f) unless another member is authorised by the committee to do so, maintaining on behalf of the Association a record of committee members and other persons authorised to act on behalf of the Association, as required under section 58(2) of the Act;

(g) ensuring the safe custody of the books of the Association, other than the financial records, financial statements and financial reports, as applicable to the Association;

(h) maintaining full and accurate minutes of committee meetings and general meetings;

(i) carrying out any other duty given to the secretary under these rules or by the committee.