14Specified circumstances for access to restricted Commonwealth records

14 Specified circumstances for access to restricted Commonwealth records

(1) For the purposes of subsection 56(2) of the Act, the following table sets out the circumstances in which a Commonwealth record that is not otherwise available for public access under the Act may be made available to a person.

<table cellspacing="0" cellpadding="0" style="width:100%; border-collapse:collapse"><thead><tr><td colspan="3" style="border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Access to restricted Commonwealth records</span></p></td></tr><tr><td style="width:7.9%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>Item</span></p></td><td style="width:30.7%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>If the person …</span></p></td><td style="width:61.4%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="TableHeading"><span>the person may have access to the records if …</span></p></td></tr></thead><tbody><tr><td style="width:7.9%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>1</span></p></td><td style="width:30.7%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>held a relevant office</span></p></td><td style="width:61.4%; border-top:1.5pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tablea"><span>(a) the records were, or could reasonably be presumed to have been, seen or used by the person because the person held the office; and</span></p><p class="Tablea"><span>(b) the person desires to refresh his or her memory about the records.</span></p></td></tr><tr><td style="width:7.9%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>2</span></p></td><td style="width:30.7%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>is preparing a publication about another person (the </span><span style="font-weight:bold; font-style:italic">officeholder</span><span>) who held a relevant office</span></p></td><td style="width:61.4%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tablea"><span>(a) the publication has been authorised by the officeholder or the officeholder’s personal representative; and</span></p><p class="Tablea"><span>(b) the records were, or could reasonably be presumed to have been, seen or used by the officeholder because the officeholder held the office.</span></p></td></tr><tr><td style="width:7.9%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>3</span></p></td><td style="width:30.7%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>is not a Commonwealth institution</span></p></td><td style="width:61.4%; border-top:0.75pt solid #000000; border-bottom:0.75pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>the Archives has custody of the records because of an arrangement entered into with the person.</span></p></td></tr><tr><td style="width:7.9%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>4</span></p></td><td style="width:30.7%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tabletext"><span>is carrying out research for the purpose of preparing a work for publication</span></p></td><td style="width:61.4%; border-top:0.75pt solid #000000; border-bottom:1.5pt solid #000000; padding-right:5.4pt; padding-left:5.4pt; vertical-align:top"><p class="Tablea"><span>(a) the work has been declared under subsection</span><span> </span><span>(4) to be a work that is likely to make a substantial contribution to the recording and assessment of events in Australia’s development; and</span></p><p class="Tablea"><span>(b) the records are relevant to the research being carried out by the person.</span></p></td></tr></tbody></table>