This section provides a practical compliance checklist and recommended documentary practices, grounded in the Act’s clauses (ss 2, 3, 4, 4A, 5, 5A-5C). The objective is to identify discrete steps that affected entities (retailers, employers, event promoters, racing and gaming operators, and government officers) should take to reduce legal and enforcement risk.
A. For shop occupiers and retail management
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Determine status under s 5A(4)
- Ascertain whether your premises qualify as a pharmacy, newsagency, shop principally providing cooked meals, service station, vehicle sales/parts shop, auction-venue shop, or a shop specified in a liquor licence where liquor is the principal class of goods (s 5A(4)(b)-(i)). This requires checking your licence documents (Liquor Licensing Act permits), business descriptions and premises use.
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If relying on the small-shop exemption (s 5A(4)(d)), maintain employee counts
- The exemption depends on whether the shop is not part of a shopping centre and the number of persons engaged at the shop on any day in the immediately preceding March did not exceed 10. Keep payroll or headcount records demonstrating the March baseline.
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If covered by a ministerial notice, verify publication
- If you rely on a ministerial notice under s 5A(4)(a), confirm the notice was published in the Gazette, in at least one daily newspaper in each relevant municipal area, and on a public website before it took effect (s 5A(6)(a)). Retain copies/screenshots/printed gazette extracts as proof.
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Ensure physical closure procedures meet the "kept open" test
- To avoid being "kept open" (s 5A(2)), lock and physically close entrances and ensure no person on the premises is engaged in sales, canvassing for orders or deliveries before 12.30 p.m. Keep CCTV logs or doorlock logs if available.
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Recordkeeping and audit trail
- Maintain a detailed register for Anzac Day operations: staff rosters, commencement times of any permitted activities, written employee consents (see B below), proofs of ministerial notices, and evidence of closure (door logs, CCTV, signage). Because s 5C(2) allows Shop Trading Hours Act records into evidence, structured records will strengthen your defence.
B. For employers and managers (shops and events)
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Written agreements for shop employees (s 5B)
- If you wish to require employees to work before 12.30 p.m. in shops that fall within s 5A(4) but are not covered by s 5 of the Shop Trading Hours Act, obtain clear written agreement from each employee before the day. The agreement should be time-stamped, signed, and retained. Without written consent you risk liability under s 5B(2).
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Training and policies
- Issue Anzac Day policy memos to staff that explain statutory rights under s 5 and s 5B. Make clear that employees may refuse covered work without penalty and that any requirement to work must be accompanied by a written agreement.
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Review employment contracts and enterprise agreements
- Ensure contracts and enterprise instruments are consistent with the statutory protections. Amend templates or policies to align with s 5’s non-penalisation rule and s 5B’s written-consent requirement.
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Director-level compliance protocols
- For corporate entities, directors should implement compliance obligations and oversight to avoid s 5B(3) personal liability: delegate authority for written-consent procedures and maintain audit evidence of managerial supervision.
C. For racing, gaming and sports organisers
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Schedule starts at or after 12.30 p.m.
- For racing at race meetings, theatrical/cinematographic exhibitions in places of public entertainment, and qualified sports events, ensure commencement times are at or after 12.30 p.m. (s 4(1)-(3)). For gaming and bookmaking at racecourses, refrain from activities between 4.00 a.m. and 12.30 p.m. (s 4A(2)).
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Determine whether sports are "children's sports"
- If your event involves participants under 17 or full-time school students only, you may fall within the children's sports carve-out (s 3 definition; s 4(4)). Keep participant age/education records to demonstrate status.
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Verify place of public entertainment status
- For theatrical and cinematographic exhibitions, ascertain whether the premises qualify as a "place of public entertainment" under the historical reference in s 3. Consult the prior Public Health Act Part V definitions and any transitional instruments.
D. For the Minister and public officers
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Apply s 5A(5) factors in licensing/exemptions
- When considering notices permitting shops to open before 12.30 p.m., consider the enumerated matters in s 5A(5) (community needs, veteran-support organisations such as the RSL, effect on the community, and the policy against undermining Shop Trading Hours Act controls).
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Publication compliance
- Ensure strict compliance with the Gazette, local daily newspaper and public website publication obligations before notices take effect (s 5A(6)(a)). Keep archived proof of publication.
E. Recordkeeping templates and sample wording (practical items to implement)
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Written employee agreement template (minimum content)
- Employee name; employer name; date and Anzac Day year; explicit statement consenting to work before 12.30 p.m. on Anzac Day; hours agreed; signature and date; witness or HR acknowledgment. Retain signed originals.
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Closure log
- Date; name of premises; time door locked/closed; identity of staff on premises; deliveries handled (if any) and time; any customer interactions; CCTV time-stamped footage reference.
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Ministerial notice file
- Copy of Gazette notice; copies/clippings of local daily newspaper publications in each municipal area (as required); screenshot or printout of public website posting; legal advice file on scope and interpretation.
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Retail exemption checklist
- Confirm whether premises is part of a shopping centre; confirm headcount in preceding March; confirm primary business activity (meals, liquor, vehicle sales); confirm any liquor licence specifics listing the shop.
F. Compliance verification and audit
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Internal audit schedule
- Conduct an annual Anzac Day compliance review in February-March to: confirm employee headcounts relevant to s 5A(4)(d); update written-agreement templates; check ministerial notices; and verify licence conditions (liquor, auctioneer, vehicle sale).
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Liaise with unions and employees early
- For shops where you seek to have staff work before 12.30 p.m., seek agreement well before Anzac Day to avoid last-minute disputes and to demonstrate voluntariness required by s 5B(2).
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Consult external counsel where definitions are uncertain
- For premises that straddle definitions (is the shop part of a shopping centre? is the business "principally" providing meals?), obtain legal advice to document the reasoning.
G. Enforcement preparedness
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Prepare a defence file for potential prosecutions
- Retain written consents, rosters, proof of closure and relevant licence documents in a consolidated defence bundle that can be provided to regulators or courts. Given s 5C(2), be mindful the prosecution may rely on statutory trading records; ensure your own records can rebut or contextualise those records.
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Engage with local authority early
- If your business model depends on being open for part of Anzac Day, engage with the Minister’s office or local government to explore if a ministerial notice is available and how publication will be satisfied.
In sum, compliance is primarily documentary and procedural: establish and retain written consents, clear records of closure, licence documents for exemptions, and verify ministerial notices’ publication. Employers should revise employment policies and rostering, and directors should implement oversight to mitigate personal liability exposures under s 5B(3).