Consideration
82 The Court must be satisfied that an order made with respect to costs is "just" within the meaning of s 33V(2) of the FCA Act.
83 Section 172 of the Legal Profession Uniform Law (NSW) includes:
172 Legal costs must be fair and reasonable
(1) A law practice must, in charging legal costs, charge costs that are no more than fair and reasonable in all the circumstances and that in particular are -
(a) proportionately and reasonably incurred; and
(b) proportionate and reasonable in amount.
(2) In considering whether legal costs satisfy subsection (1), regard must be had to whether the legal costs reasonably reflect -
(a) the level of skill, experience, specialisation and seniority of the lawyers concerned; and
(b) the level of complexity, novelty or difficulty of the issues involved, and the extent to which the matter involved a matter of public interest; and
(c) the labour and responsibility involved; and
(d) the circumstances in acting on the matter, including (for example) any or all of the following -
(i) the urgency of the matter;
(ii) the time spent on the matter;
(iii) the time when business was transacted in the matter;
(iv) the place where business was transacted in the matter;
(v) the number and importance of any documents involved; and
(e) the quality of the work done; and
(f) the retainer and the instructions (express or implied) given in the matter.
84 For an order under s 33V(2) of the FCA with respect to costs to be "just", the costs sought to be recovered from group members would need to be reasonable and proportionate or, in terms of s 172(1) of the Uniform Law, "proportionately and reasonably incurred" and "proportionate and reasonable in amount": Modtech Engineering Pty Limited v GPT Management Holdings Limited [2013] FCA 626 at [32] (Gordon J); Petersen Superannuation Fund Pty Ltd v Bank of Queensland Limited (No 3) [2018] FCA 1842; 132 ACSR 258 at [130] (Murphy J).
85 As mentioned, a central submission made by the Deed Administrators was that Ms Rosati misunderstood the nature and complexity of the proceedings as a consequence of the Letter of Instruction. The material which Ms Rosati had available to her - in particular, the "itemised account" - inevitably revealed more than the Letter of Instruction as to what was involved in the proceeding. As has been set out above, Ms Rosati considered the work said to have been performed over the course of the Watson Proceeding as contained in the itemised account - see: Rosati 1 at [83], [92], [95], [98], [99] and [101]. This must have informed her assessment of what was involved and her opinion as to what was fair and reasonable.
86 Ms Rosati was not provided with access to the electronic file, referred to as the "Shine File Material", but was provided with an index to the files and was provided certain information about the content of the file in terms of numbers of documents: Rosati 1 at [73] to [77]. It is not clear whether Ms Rosati requested access to the "Shine File Material", although (as requested in the Letter of Instruction) she stated in Rosati 1 at [194] that she had made all inquiries which she believed desirable and that no matters of significance have been withheld.
87 Ms Rosati addressed the complexity, novelty and difficulty of the matter in Rosati 1 at [146] to [151]:
The level of complexity, novelty or difficulty of the matter
[146] The narrations as to the work performed for the Applicant and times for each task generally in the itemised account appear to be fair and reasonable for acting a representative proceeding with one lead senior and several junior counsel that settled at mediation at an early stage.
[147] I note from my letter of instructions that the proceeding was commenced on an open class basis on behalf of some 4,606 investors. The proceeding had difficult legal and factual regarding fiduciary obligations, accessorial liability, misleading and deceptive conduct and negligence.
[148] The investigative phase took around 18 months and it was necessary to obtain preliminary expert assistance before the proceeding was commenced. The Statement of Claim was 63 pages with 101 paragraphs. The claim was for a significant amount of money and was defended with vigour by the Respondents. The matter was resolved with no issued being conceded by the Respondents.
[149] As outlined in paragraph 21 of my letter instructions, the matter was further complicated by the following;
(a) the competing claim filed by the KR Applicants and the preparation and running of the KR Proceeding;
(b) the administration of the First Respondent in January 2022 shortly after the proceeding was filed required Shine to attend and participate in the committee of inspection and creditors meetings;
(c) multiple Respondents and their insurers being separately represented;
(d) additional representation from the Administrators and the effect of the administration on the proceeding;
(e) the introduction of the Commonwealth Government SOLR financial compensation scheme of last resort; and
(f) the need to seek formal orders for production of relevant document from the Respondents.
[150] The parties participated in a mediation in March 2023 which was reconvened on 31 May 2023. The settlement negotiations were further complicated by the involvement of the Administrators and amending the group member definitions.
[151] In my opinion, this matter involved issues of considerable complexity, novelty and difficulty. In turn, it is to be expected that the costs incurred in running this litigation will be significant.
88 As to "complexity", there is no question that the Watson Proceeding had difficult legal and factual issues regarding fiduciary obligations, accessorial liability, misleading and deceptive conduct and negligence as stated in Rosati 1 at [147].
89 However, there are degrees of complexity. The legal issues identified by Ms Rosati were not of an overly complex kind. The legal issues relevant to the causes of action would have required careful consideration, in particular for the purposes of considering whether to commence the proceeding and drafting the statement of claim.
90 The matters referred to by Ms Rosati in Rosati 1 at [149] accurately describe aspects of what was involved. However, again, the complexities should not be overstated. None of the matters referred to is particularly unusual and the lawyers engaged in this case would be used to dealing with such issues. Complex cases are not unusual and experienced solicitors and counsel deal with such issues regularly and efficiently, which in part justifies the level of fees charged. Higher rates might be expected to reflect greater experience and a greater capacity to deal efficiently with complex issues.
91 The legal issues involved in the interlocutory applications concerned confined issues and were, in the scheme of things, not particularly complex, even if appropriately characterised as "novel". The complexities in the Watson Proceeding were particularly relevant to confined areas of work at confined times. The complexity of an issue or circumstance is particularly relevant where it results in a requirement to perform more work.
92 As to the fact that the Watson Proceeding was commenced "on behalf of some 4,606 investors", as stated at Rosati 1 at [147], that does not translate to significant complexity or necessarily to significantly more work. As Ms Rosati acknowledged in parts of her report, a number of communications with investors were in the nature of "group communications". As is discussed further below, the case was settled before pleadings were closed, before any comprehensive discovery and before evidence. The fact that there were 4,606 investors with claims should not cloud the assessment of what was fair and reasonable in terms of work required.
93 The fact that there were "4,346 telephone calls or emails from Group Members enquiring about the proceeding requiring action from Shine's legal team", as was submitted, must also be assessed in context. The issue is what work was required and what was fair and reasonable. It is likely that many inquiries were appropriately addressed through group responses.
94 The context includes the following:
(a) there was at all times from at least November 2021 an obvious issue about whether the respondents would have the capacity to meet the claims of the group members;
(b) the statement of claim was filed on 22 December 2021;
(c) at least by the time proceedings were commenced, and probably for some time before, it could not have been particularly difficult to form a view about prospects of success in the circumstances;
(d) DASS went into administration on 19 January 2022 and the proceeding as against DASS was stayed from that time;
(e) at least from when DASS went into administration, one month after the proceeding was commenced, it would have become increasingly obvious that the best solution for group members was likely to be through an agreed resolution rather than a litigated outcome;
(f) very limited discovery was ordered on 4 February 2022, being discovery of minutes of meetings likely to be directly relevant, amounting to 23 documents comprising 144 pages: Affidavit of Jackson Clyde Macaulay affirmed 28 March 2024 at [27];
(g) on 8 March 2022, an order was made by consent that the respondents not be required to file defences until further order and orders were made for carriage motions to be filed;
(h) the carriage motions were not complex, requiring affidavits and submissions addressing the standard matters raised in such applications;
(i) no defences were filed;
(j) no evidence in the substantive proceeding was filed;
(k) there was no comprehensive discovery;
(l) it follows that there was no significant expenditure on discovery;
(m) it is difficult to see that significant expenditure could have been justified in relation to evidence which would be required at a (somewhat unlikely) final hearing;
(n) there were two confined interlocutory hearings relating to the obtaining of insurance policies: Watson No 1 and Watson No 2 - these involved some novel arguments, but were not especially complex or involved in terms of evidence or argument;
(o) there was one interlocutory hearing relating to the production of documents to be used in connection with the mediation: Watson No 3 - this involved a novel argument, but was not especially complex or involved in terms of evidence or argument;
(p) these three interlocutory applications were made in circumstances where: (i) there was substantial doubt about the prospect of significant recovery; and (ii) the proceeding, if fully litigated, would be costly and potentially exhaust all of what could be recovered;
(q) the likely recovery position would have become relatively clear after the first two interlocutory applications;
(r) the mediation included two mediation sessions over two days in April and June 2023 and subsequent negotiations;
(s) the settlement process was necessarily involved, and the agreed resolution of the dispute involved various complexities, including those resulting from DASS being in administration; and
(t) by 22 December 2023, the total professional fees incurred was $1,750,708.30 (before the 25% uplift), representing over half of the total professional fees estimated in the costs disclosures of $3,431,020 (before the 25% uplift).
95 In relation to Rosati 1, I consider that Ms Rosati's reduction of professional fees by 5% is low. As a matter of substance, that reduction comes close to a conclusion that Shine are entitled to a full indemnity for costs. Under its costs agreements, and the Settlement Deed, Shine is entitled to costs on a solicitor and own client basis.
96 The reduction in pre-retainer professional fees of 5% is low having regard to what is known about the work which was performed, primarily divined from the description of the work in the Letter of Instruction, what is stated in the costs agreements, and the summary of what was contained in the "itemised account" as summarised in Rosati 1 at [83]. Having regard to the context and this information, it is likely that a substantial amount of work in the pre-retainer period concerned Shine's commercial, business, and legal interests as a company considering whether to be engaged in, and promote, the representative proceedings it was investigating. I also consider the reduction low noting the way in which charges were recorded for group communications with potential group members in the pre-action period - see: Rosati 1 at [89].
97 There was also substantial work performed in the pre-retainer period which was of benefit to group members. The cost of the work for the benefit of group members is fairly passed on.
98 I am not satisfied that a 5% reduction in the professional fees claimed in respect of the pre-retainer period, as determined from the "itemised account", appropriately reflects what is fair and reasonable for solicitor and own client costs, having regard to the various matters in s 172(2) of the Uniform Law.
99 The reduction of 5% is also low in the post-retainer period, from 18 December 2021 until 12 November 2023, when regard is had to the context referred to at [94] above. The level of professional fees in the post-retainer period is high having regard to the work which had already been performed in the pre-retainer period, the estimate of professional fees given in the costs disclosures (in particular the various line items in the table to cl 31 of the costs agreements), and the steps actually taken in the litigation.
100 The submission made by Shine recorded at [77(g)] above - that the costs do not exceed what was first estimated and disclosed to the lead applicant in the retainer - is not really to the point in circumstances where the proceedings came to an early end and where many of the steps referred to in the retainer never occurred. It is more pertinent to examine the costs claimed by reference to the table in cl 31 of the costs agreements - see: [60] above.
101 One of the matters to take into account in determining what is fair and reasonable is the fact that the prospect of substantial recovery was always in some doubt and became increasingly doubtful during the post-retainer period. This circumstance called for careful assessment of what work should be performed so as to maximise the interests of the group members by ensuring that whatever might be recovered would not be soaked up by legal costs. The fact that a 25% uplift fee was payable, subject to the orders made on approval of any settlement, accentuated an increasing need to conserve costs as the unlikelihood of significant recovery increased. In making that observation, I do not mean to suggest that there was no regard to these matters.
102 Viewed in context and looking carefully at the descriptions of the work carried out as described in Rosati 1, in particular at and [92] to [101], a 5% reduction to what was claimed in respect of the post-retainer period does not reflect a fair and reasonable or proportionate assessment of costs on a solicitor and own client basis at the time the costs were incurred.
103 As to Rosati 2, I again consider the reduction of 5% does not give rise to a fair and reasonable quantification of solicitor and own client costs.
104 I have reached these views seeking to adjust for hindsight bias - see: Blairgowrie Trading Ltd v Allco Finance Group Ltd (Receivers & Managers Appointed) (in liq) (No 3) [2017] FCA 330; 343 ALR 476 at [181] (Beach J); see also Petersen at [134] and [135].
105 I considered whether to bifurcate the approval and the costs issues, including whether to refer the question of costs to a referee or obtain a further report. Such a course would add to the costs and further deplete the amount available to the Claimants through the DOCA.
106 In the particular circumstances of this case, and on the basis of the information which has been provided, including the considerable assistance provided by the reports of Ms Rosati, I consider that an appropriate order can be made without taking one of the courses just mentioned. I consider a "just" result is as follows:
(1) In respect of Rosati 1:
(a) the disbursements identified by Ms Rosati should be allowed in full. These comprise:
(i) counsel fees: $476,898.75;
(ii) experts fees: $119,930.69;
(iii) general disbursements: $82,949.38; and
(iv) Ms Rosati's costs: $26,455.
(b) I would reduce the total professional fees for the pre-retainer period up until 17 December 2021 by 25%, before allowing the uplift of 25%: $680,757.
(c) I would reduce the total professional fees in the post-retainer period from 18 December 2021 to 12 November 2023 by 25%, before allowing the uplift of 25%: $1,011,882.30.
(d) I would reduce the total amount claimed for the period 12 November 2023 to 31 December 2023 by 15% before allowing the uplift of 25%. The amount is therefore $58,069 less 15%: $49,358.65. After the 25% uplift, the total is: $61,698.31.
(2) In respect of Rosati 2:
(a) the disbursements identified by Ms Rosati should be allowed in full. These comprise:
(i) counsel fees: $126,552;
(ii) general disbursements: $6,096.68; and
(iii) Ms Rosati's costs: $6,022.50.
(b) I would reduce the total professional fees from 1 January 2024 to 25 March 2024 by 15%, before allowing an uplift of 25%. The amount is therefore $113,849.67 + 25%: $142,312.09.
(c) I would allow the total future professional costs of $40,000 in respect of which no uplift is claimed.
107 The total that is therefore appropriate in respect of professional fees ($1,936,649.70) and disbursements ($844,905) is $2,781,554.70. The total which was claimed was $3,130,997. The amount which is allowed represents 88.8% of what was claimed, as assessed by Ms Rosati in Rosati 1 ($2,784,899.83) and Rosati 2 ($346,097.17).
108 In terms of professional fees, the actual professional fees incurred (before the reduction of 5% made by Ms Rosati, but including the 25% uplift where claimed) were:
Rosati 1: $1,750,708.30 (fees) + $437,677.08 (uplift) $2,188,385.38
Rosati 2: $ 140,990.30 (fees) + $35,247.58 (uplift) $ 176,237.88
$ 40,000.00 (no uplift claimed) $ 40,000.00
Total: $2,404,623.26