Compliance with Convening Orders
8 Order 2 of the Convening Orders provided that the Scheme Meeting be convened by sending on or before 26 April 2019 to each Scheme Shareholder a copy of the Scheme Booklet.
9 Electronic dispatch of the Scheme Booklet to Scheme Shareholders who had nominated an electronic address for the purposes of receiving notices of meeting (Email Shareholders) was completed, in accordance with the Convening Orders, on 26 April 2019.
10 Electronic dispatch to six Email Shareholders was undeliverable, and a hard copy of the Scheme Booklet and a personalised proxy form were sent to those shareholders on 30 April 2019 in accordance with Order 4 of the Convening Orders.
11 However, in relation to Scheme Shareholders other than Email Shareholders (Postal Shareholders), the relevant documents (i.e. the Scheme Booklet and proxy form) were sent on Monday, 29 April 2019 rather than the date required by the Convening Orders (i.e. Friday, 26 April 2019). The reasons for this are explained in the affidavit of Mr Arnold. In [18] of his affidavit, Mr Arnold states that dispatch to Postal Shareholders occurred on 29 April 2019 rather than on 26 April 2019 due to a combination of the following factors:
(a) a delay of two business days (from 16 April to 18 April 2019) in Verdant providing McLaren Press with the Scheme Booklet for printing due to the inadvertent omission of an annexure to the independent expert's report in the Scheme Booklet which required further orders of the Court before the Scheme Booklet could be dispatched;
(b) three public holidays between the date of the Convening Orders (18 April 2019) and the date for dispatch of the Scheme Booklet (26 April 2019); and
(c) the resin that bound the spine of the Dispatch Scheme Booklet took longer than expected to dry, which meant that McLaren Press was delayed in providing the printed copies of the Scheme Booklet to Precision Mail for dispatch.
12 That the documents were dispatched on 29 April 2019 is confirmed in Mr Hall's affidavit. Mr Hall states at [8] of his affidavit that on 29 April 2019, Precision Mail received 1,904 printed copies of the Scheme Booklet for inclusion in the pack to be dispatched (along with additional spare copies of the Scheme Booklet). Mr Hall states at [9]-[10] that, on 29 April 2019, Precision Mail staff worked under his instruction and supervision to prepare 1,904 copies of the dispatch pack, and that on 29 April 2019 Precision Mail delivered 1,904 dispatch packs to Australia Post to be distributed to each of the Postal Shareholders as follows:
(a) by prepaid ordinary post to each Postal Shareholder whose registered address was within Australia; and
(b) by airmail to each Postal Shareholder whose registered address was outside Australia.
13 Although there has been non-compliance with Order 2 as indicated above, the period of notice afforded to Postal Shareholders was nevertheless 28 days (treating notice as having been given on the next business day after the documents were sent). Thus, the notice provisions in Verdant's Constitution and in the Corporations Act have been complied with. Further, an adequate explanation has been provided for the dispatch of the documents on 29 April 2019 rather than 26 April 2019. At the hearing this morning I raised with counsel for Verdant whether it would be appropriate to make an order extending time for compliance with Order 2 of the Convening Orders, that is, extending the time to 29 April 2019. Counsel for Verdant submitted that such an order would be appropriate. In the circumstances, I consider it appropriate to extend the time for compliance with Order 2 of the Convening Orders from 26 April 2019 to 29 April 2019. I will make an order to this effect.
14 Apart from the issue discussed above, there has been compliance with the Convening Orders. In particular, the affidavit evidence shows that:
(a) copies of the Scheme Booklet were dispatched to Scheme Shareholders in accordance with the procedure in the Convening Orders (save for the matter referred to above);
(b) personalised proxy forms were sent to Scheme Shareholders in accordance with Orders 2 and 3 of the Convening Orders; and
(c) the Scheme Meeting was held at 9.15 am (Melbourne time) on 29 May 2019 at Ashurst Australia, Level 26, 181 William Street, Melbourne, Victoria, chaired by Mr Whiteside, and conducted in accordance with the Convening Orders.