MARCH 2001 MEETING: SUSPENSION OF CONSULTANCY FEES - LOANS TO BGR
34 Over the next three months to March 2001 a number of other meetings concerning cash flow issues took place. Then, critically, in March 2001 Mr Bax called Messrs Gulson and Reece to another meeting in their offices in Phillip Street Sydney.
35 Mr Bax said that the time had come and that the business needed another $500,000 according to his calculations. It was not turning around and the price of tea-tree oil was still going down. He said it was a shareholder issue. Mr Gulson asked what that meant. Mr Bax said that BGR could not sustain consultancy fees for the three of them. He suggested that they repay some fees and that should be done in effect in proportion to their shareholdings. Thus, he suggested that Mr Gulson should repay $315,000, Mr Reece $37,000 and Mr Bax $111,000 inclusive of GST. Mr Reece said that seemed fair to him. Mr Gulson noted it obliged him to contribute a lot. Mr Bax pointed out that he was the largest shareholder.
36 Mr Gulson observed that he would have to borrow funds and pay interest and that they should be able to charge interest back to the company. Mr Bax said in evidence that Mr Gulson also asserted that the consultancy fees should be brought up to date as soon as possible. Mr Gulson said because they all would be borrowing and have no income from consultancy fees, the company should pay interest. Mr Bax agreed with that. Mr Reece said that he could not borrow money and that he would want his consultancy fees brought up to date as soon as possible. Mr Bax said that there was no need for them to continue to put in more invoices for their consultancy fees because BGR had no money to pay it. Any invoices would involve their companies becoming liable to tax although they would not have been paid. So, he suggested they stop issuing invoices. The others agreed.
37 Mr Reece had no reason to give evidence favouring one party against the other in these proceedings. His account was that Mr Bax said that they would have to suspend the consultancy fees rather than cancelling them. Mr Bax pointed out that if the fees were cancelled Mr Reece, for one, would only obtain remuneration or reward by way of distribution on the basis of shareholding. That would mean that Mr Gulson would earn nine times more than Mr Reece although Mr Reece was working for the group full time. And Mr Reece said there was mention of the fact that when the group got on top of things they would be reimbursed.
38 Mr Gulson contradicted Mr Bax's and Mr Reece's account of this meeting. He said that Mr Bax had told them that consultancy fees would cease to be paid from then and that they had to lend BGR $500,000 in proportion to their shareholdings. Mr Gulson denied that Mr Bax referred to returning consultancy fees.
39 In the event, a number of steps was taken in March 2001 and following by BGR's directors and members to offer the group financial support. First, the BGR creditors ledger shows that each of the three consultants paid back consultancy fees. This was done by credit notes which were dated 1 March 2001 and the payments to BGR on 23 March 2001 of $183,333.30 by Triad, $111,000.00 by Food Improvers and $37,000 by Karcor as recorded in BGR's creditors ledger. No corresponding entries occurred for Cordato Partners Services. Secondly, Mr Gulson approached Mr Cordato and arranged for him to contribute $37,000. BGR's general ledger recorded loans being made on 23 March 2001 by Triad of $116,666.70 and on 26 March 2001 by Cordato Partners Services of $37,000.
40 Thus in late March 2001 Triad paid a total of $300,000 to BGR, Food Improvers paid a total of $111,000 and Karcor and Cordato Partners Services had paid $37,000. These payments in late March 2001 provided a cash injection of $485,000.00 Thus Triad contributed 61.9% of that sum, Food Improvers, 22.9% while Karcor and Cordato Partners Services each contributed 7.6%.
41 Next, on 7 May 2001, BGR's general ledger records that Triad made a further loan of $157,500 (70.89%) and Food Improvers lent $55,500 (Ex 2; 4/120.1.3) of a total of $222,250.
42 Last, on 8 June 2001, BGR's general ledger shows that Triad lent $40,000 (46.5%) Food Improvers lent $20,000, (23.3%) Karcor lent $8,000 (9.3%) and on 13 June 2001 Cordato Partners Services lent $18,000 (20.9%) totalling a further $86,000.
43 Of the total of the loans made in May and June 2001 ($308,250), Triad contributed 64.1%, Food Improvers 24.5%, Karcor 5.6% and Cordato Partners Services 5.8%. I am not satisfied that anyone remembered the precise conversations or reasons why the amounts paid in the period between March and June 2001 were paid in the proportions or way in which they are recorded in BGR's books but nothing turns on this. Thus, in the three months to June 2001, the shareholders had paid $793,250 to BGR. Triad's share of the total payments by each shareholder represented 62.7% in respect of its 63% of the shares. Food Improvers had paid 23.5% compared to its shareholding of 22.2% and Karcor and Cordato Partners Services had paid 6.8% and 6.9% respectively as against their 7.4% shareholdings. Of that, $331,333.30 was recorded in BGR's creditor's ledger as a repayment of consulting fees. Moreover, the three executives had ceased to render, through their companies, any invoices for consultancy fees, representing an ongoing notional contribution of $20,833.33 each per month on top of the amounts of fees repaid.
44 I infer that each of the shareholders made total payments in the three months to June 2001 in approximate proportion to their shareholdings in order to provide needed cash to BGR. So, Mr Bax said in cross-examination, it was tax effective for the three consultants to return as much as they could by crediting consultancy fees previously earned. This meant that they would not have to pay company tax on the fees returned. On the other hand, it is improbable that Mr Bax, Mr Gulson and Mr Reece were repaying those fees, once for all rather than lending notionally the equivalent sum. The basis asserted by Mr Gulson would have meant that they could never reverse the repayment were BGR's fortunes to recover. That would have resulted in each of the executives making a gift to BGR not only of the work which they had done up to then but also of what they had been paid for it. I am satisfied that Mr Bax, Mr Gulson and Mr Reece intended and understood that the consultancy fees which were repaid in March 2001 were always intended to be returned to the consultants if the BGR group could afford to do so in future.
45 Subsequently, on 22 September 2005, Mr Bax, Mr Cordato and Mr Gulson met with BGR's taxation accountant, Joe Lombardo of KPMG, Accountants at KPMG's offices to discuss possible distributions of the proceeds of sale of Main Camp. I will return to this meeting below, but Mr Lombardo gave evidence that early in the meeting the following exchange occurred.
'Mr Bax: 'I am owed consultancy fees as marked on the first schedule. There are consultancy fees owed to each of us'. He indicated Mr Gulson;
Mr Gulson: 'Yes that's right'.
Mr Bax: 'Because I have a lesser share in the company, I need to have my consultancy fees paid.''
46 The 'first schedule' was Mr Lombardo's description of option A prepared by Mr Bax; it claimed all amounts which could have been, but had not been, invoiced. The admission by Mr Gulson that substantial consultancy fees were owing is consistent with Mr Bax's and Mr Reece's evidence as to what occurred in March 2001 when the payment of the fees was discussed. Option A recorded that over $1,000,000 before interest was owed to each of Triad and Food Improvers as consultancy fees. And Mr Lombardo noted that when the discussion turned to option B, which recorded $500,000 as consultancy fees and interest payable to Food Improvers alone, he said that it seemed as if that sum had been agreed upon. Mr Gulson was nodding in apparent agreement when the $500,000 sum was raised by Mr Bax as due and he, Mr Lombardo, proceeded on that basis.
47 I have no hesitation in accepting Mr Lombardo's evidence as accurate and reliable and prefer it wherever it conflicts with Mr Cordato's or Mr Gulson's. Mr Lombardo had no reason to favour any party in his recollection. He had cause to remember the discussion. He was trying to dissuade Mr Bax from structuring Food Improvers receipt of the sale proceeds to include any sum for consultancy fees because it would be taxable, unlike a payment of the same sum as dividend (in light of the BGR group's franking credit position).
48 I am satisfied that at the meetings which occurred in March 2001, Mr Bax, Mr Gulson and Mr Reece decided that it would be pointless for any of them to cause their service companies to continue to issue monthly tax invoices since the BGR Group did not have sufficient cash with which to pay their consultancy fees. Accordingly, each of them continued to work full time in the management of the group in the expectation that if and when its fortunes turned around through their efforts, they would be entitled to render invoices for the work they had performed in the preceding period, including the period for which they had repaid the fees previously earned.
49 In the meantime they (through their service companies) drew down on their loan accounts with BGR as and when they needed funds to meet their living expenses. This had the consequence that they did not receive income and, thus were not liable to pay tax on the loan receipts. Had their service companies rendered tax invoices each month and accrued the consultancy fees as a debt payable by BGR, the consequences would have been that those companies would have incurred tax liabilities due to the receipt of 'income' on an accrual basis and for GST. BGR would have incurred a corresponding liability, also on an accrual basis. That would have reduced its profitability in its financial statements which could be shown to third parties, such as the group's financiers, and, neither the partners nor BGR would have benefited at all. By suspending the issuing of tax invoices until BGR's fortunes improved, the partners were supporting the fortunes of their enterprise without incurring pointless tax liabilities in respect of money that they knew would not be received at that time.
50 Likewise, in the first half of 2001 each partner saw it as important to support the group in the meantime by return of some of their consultancy fees and by providing loans to BGR in proportion to their shareholding. The commercial rationale for coming to this conclusion is, in my view, compelling. There was no sense in Mr Bax or Mr Reece in particular, working full time for the group during the period of cash flow difficulties after forsaking once for all any entitlement to be paid for that work given that they obviously thought that they could turn the group's fortunes around. They were prepared to take the risk of working without secure remuneration during that period for the potential benefits that they would be paid for their past work when BGR was in a position to do so. Only if, despite this work, BGR failed, had they accepted the risk of not being paid at all for their work.
51 Mr Gulson's evidence was that, in effect, his co-partners had agreed to forego all right to receive any further remuneration until the group's fortunes improved. He asserted that the right to fees had been cancelled not suspended. It has suited his financial position since the events of mid 2005 to contend, but I do not accept that he believed that this occurred. Nor do I believe that Mr Gulson understood what was happening in the meetings in March 2001 in that way. It makes no commercial sense. There would be no rational reason why, if the group recovered its fortunes, the partners would not have wanted to reward themselves for the period in which they worked to bring about that result. Quite the contrary, it would have been unfair as between the partners that Mr Gulson's equity of almost two-thirds of the shares would have benefited from the large amount of free work provided by his co-partners in a disproportionate amount to their rewards.
52 Indeed, Mr Reece's equity of 7.4% would have been improved by exactly the same amount as Mr Cordato's company's in circumstances where Mr Reece was working full time for nothing in the interests of BGR and Mr Cordato was not working in that way at all. Moreover, Mr Cordato retained the right to render professional fees. The behaviour of Mr Gulson in approving payment of Cordato Partners' legal fees in January 2006 reflected a recognition that those who supported the group through its cash flow difficulties would be paid for their work. Mr Cordato rendered professional fees in respect of work in progress and other matters which he had conducted over the whole of the period between July 1999 and January 2006 in sixteen separate accounts issued on 24 and 25 January 2006. He did that when the proceeds from the Main Camp sale were about to be distributed.
53 Mr Gulson gave evidence that he had agreed much earlier with Mr Cordato that the latter should defer rendering his fees until such time as BGR could afford it. Before a short adjournment in the hearing, Mr Cordato denied that he had made such an agreement. Following that adjournment Mr Cordato revealed, grudgingly, under cross-examination, that Mr Gulson had spoken to him in the toilet and sought to remind him that he had agreed with Mr Bax to a deferral of the rendering of his fees. Mr Gulson gave no evidence to deny that he behaved in this way. It was in Mr Gulson's interest to establish an agreement by Mr Cordato so as to justify the later payment of Mr Cordato's fees, the rendering of which had been deferred until the BGR group was in a position to pay them as to distinguish his position from that of the executive directors in respect of their entitlement to uninvoiced consultancy fees. Mr Cordato told Mr Gulson in the toilet that he had never made such an agreement.
54 Mr Cordato, as an experienced litigation solicitor, was aware of the inappropriateness of this discussion while he was under cross-examination. When first asked about the discussion he said he did not believe it was about the evidence he was giving, then that he could not remember. That was disingenuous of him. Asked 'what were his [Mr Gulson's] words' he responded 'You were there', before finally divulging what Mr Gulson suggested to him. I can understand that the incident was embarrassing to him, but Mr Cordato was evasive and far from candid in respect of this incident. Mr Cordato sought to glean from counsel what had been overheard before he was prepared to give his own version of the toilet discussion. To his credit, Mr Cordato told Mr Gulson that his suggested evidence was wrong. But this incident and Mr Cordato's response to its revelation in the witness box caused me to have considerable reservations about his reliability. The incident also showed that Mr Gulson was prepared to seek to influence Mr Cordato's evidence to bolster his case.
55 The defendants argued that at the time of his dismissal Mr Reece never claimed the right to any deferred consultancy fees. Mr Reece explained that he was distressed and did not raise any issue in relation to unpaid consultancy fees at the meeting with Mr Bax and Mr Gulson on 17 May 2002 where his services were terminated. He said that he did not discuss anything at the meeting because he was so shocked. He never raised any claim for unpaid consultancy fees later. He had no funds and knew he would have had to pursue the matter, in effect, through lawyers whom he could not afford. Moreover, while he was still a shareholder he knew that the group did not have funds. He said he assumed that the group would eventually, when it became more affluent, make payments that had been due earlier. He then gave the following evidence:
'You see, I suggest to you that you didn't raise it because you never believed those funds to be owing to you? ---- You mean you are saying that I worked all that time for nothing.
I'm not saying that, Mr Reece, I'm suggesting to you that when the parties agreed not to charge consultancy fees, they agreed that they would cease to be paid? --- They were suspended. That was what happened. Otherwise, I … would never get any funds.' (T 403.32-.45)
56 Mr Bax said that in the meeting of 17 May 2002 he said to Mr Reece that if he signed over his shares in BGR his loan due to BGR would be forgiven and that the parties would all walk away. Mr Bax asserted that he said to Mr Reece that his also meant that there would be no claims for consultancy fees unpaid to Karcor and that Mr Reece agreed. Mr Gulson denies any mention was made of consultancy fees and he also relied on notes of the meeting taken by Ms Wee. Mr Bax had reservations about the completeness and accuracy of those notes. Suffice to say that the notes conclude enigmatically with Mr Reece being recorded as having 'enquired about his value of shares' without any further notation. It is likely that there was discussion about this topic which Ms Wee's notes do not record. Given that Mr Reece was being removed and that he asked about the value of his shares, I am satisfied that Mr Bax referred to the assignment of the shares, the forgiveness of the loan to Karcor and to the parties all walking away.
57 However, I am not persuaded that any one specifically referred to consultancy fees which had not been invoiced since March 2001. It is likely, and I find, that Mr Reece thought he could still claim these but that, because of the 'walk away' proposal both Mr Bax and Mr Gulson understood that those consultancy fees were not to be claimed by Karcor or Mr Reece. A reasonable person in the position of the parties would have understood that Mr Reece agreed to the 'walk away' proposal and thus lost any legal right for Karcor to claim consultancy fees: (Toll (FGCT) Pty Ltd v Alphapharm Pty Ltd (2004) 219 CLR 165 at 179 [40]).
58 Ultimately, Karcor's 74 shares were bought back by BGR. Its loan account was then about $290,000 in debit. Mr Reece signed the share transfer to BGR in November 2003. Mr Reece said he believed the extinguishment of his loan account was a settlement for transfer of his shares and that consultancy fees were never mentioned, but his belief is irrelevant because of the agreement I have found was made in May 2002. The buy back was effected formally in February 2004 and 74 replacement shares were allocated to the remaining BGR shareholders. Karcor's loan account balance owed to BGR was extinguished by the remaining shareholders assuming responsibility for it in proportion to their shareholding. After this, Mr Bax, through Food Improvers, held a 24% interest BGR, Mr Gulson, through Triad a 68% interest and Mr Cordato through Cordato Partners Services, an 8% interest.
59 The defendants argued that after the sale of one investment (Jabiru Table Grapes) in 2004, the group received cash funds and $695,000 was paid to the shareholders. That payment was made in approximately, but not exactly, the proportions of the shareholdings. They argued that this indicated that when BGR had the capacity it did not use surplus cash to pay consultancy fees. However, no distribution was made as a dividend or as a payment of consultancy fees. Instead, interest free loans were made through the BGR shareholders' loan accounts to the three shareholders in proportions not exactly matching their shareholding (Mr Bax's company receiving about 33% of the distribution).
60 None of the parties was able to give any explanation why the proportions used for those loans were out of alignment with the relevant shareholdings. These loans following the sale of a capital asset do not support the defendants' contention. At best they are neutral facts. It would be likely that when capital assets were sold, the shareholders would receive a return of the capital in proportion to their shareholding. The need to suspend the payment of monthly consultancy fees was caused because the group's income generating activities and cash flows did not support those payments.
61 When the cash flows returned to a sufficient level reduced consultancy fees commenced to be paid. The size of those payments increased as the cash flow situation improved. From July 2003 consultancy fees (exclusive of GST) of $8,000 per month were paid to Mr Bax's and Mr Gulson's companies out of cash flows. That was maintained until August 2004 when the amount increased to $10,000 a month and from December 2004 to $15,000 per month. The parties appear to have distinguished between rewarding the two active partners, Mr Bax and Mr Gulson, for their work by using cash out of revenues and rewarding the shareholders by advancing interest free loans of surplus capital.
62 The defendants argued that if Food Improvers and Karcor were able to invoice later for consultancy fees they would have engaged in a fraud on the minority by failing to record the liability in BGR's accounts and the accrued entitlement in their own accounts. They made, but withdrew an assertion that it was also a fraud on the revenue. Mr Bax said Food Improvers accounted on a cash basis. That meant that it did not have to bring to account any fees not actually paid to it. And cl 4.1 of the consultancy agreement contemplated that the time for payment of the fee could be 'otherwise agreed between the parties', while cl 10.11 envisaged that a tax invoice would be issued to BGR monthly. Cordato Partners Services was not the victim of a fraud on the minority by any failure to accrue unpaid consultancy fees.
63 I am of opinion that the parties agreed in March 2001 that BGR's liability for payment of the consultancy fees which would otherwise become due under cl 4.1 would be made subject to a condition that BGR be able to pay before the consultant were entitled to issue tax invoices. Thus, if BGR were never in a position to pay, it had no liability to do so. Similar arrangements are familiar to lawyers who agrees to a 'no win, no pay' contingency fee with clients. Here, Mr Bax, Mr Gulson and Mr Reece agreed to risk their fees, and to make substantial loans, with Mr Cordato, in the hope that BGR would recover. There was no fraud on the minority in not accruing any liability in BGR's accounts for consultancy fees which had not been invoiced. Indeed, Mr Cordato never sought to correct the same accounts over the years before January 2006 to reflect his firm's unbilled work in progress.
64 There was no consideration given by BGR for a release from its liability under the consultancy agreements to pay the monthly fees. For Food Improvers to give up the right to receive over $20,000 per month required, as a matter of contractual analysis, some form of consideration. The defendants never identified what the consideration was for each of the partners still to provide services at the level and rate that he had been given before this supposed agreement yet to abandon any right to be paid. Their argument leads to a commercially absurd result and reflects convenient self interest. It is inconsistent with their conduct in and after the meeting with Mr Lombardo and the rendering by Mr Cordato, with Mr Gulson's agreement, in January 2006 of unbilled fees for over six years work when the proceeds of Main Camp were about to be received.
65 I am satisfied that in March 2001 Mr Bax, Mr Gulson and Mr Reece did agree to defer the rendering of invoices for consultancy fees until the group could pay and they did not intend to or effectively give up their rights to invoice BGR at a later time for the work that had already been or was to be performed during the period when the group could not pay them at all or in full. I find that the partners agreed to pay interest on the funds borrowed by them which they on lent to BGR. I am satisfied that Mr Gulson's account was not reliable because it is inconsistent with the contemporaneous accounting records of BGR and the evidence of Mr Bax. (Ex 1). The payments made by Triad, Food Improvers and Karcor in March 2001 included substantial sums refunding consultancy fees which I also accept Mr Bax's and Mr Reece's evidence as to the meeting of March 2001. It follows that Food Improvers is entitled to invoice and claim those fees at the rate of $20,833.33 plus GST for the period in which they were not paid in full.