As the appeal was first argued
34 I propose to deal with this issue first upon the basis of the submissions initially advanced by the parties. Then it will be necessary to refer to a recent authority to which our attention was drawn only after judgment had been reserved.
35 The appellant's contention that the oral request made to him during the hearing before the RRT on 3 October 2006 was required, by s 424 of the Act, to be in writing and the Minister's response to the argument requires attention to the scheme established by Division 4 of Part 7 of the Act for the conduct of reviews before the RRT.
36 Section 423 provides that an applicant for review by the RRT may provide a statutory declaration in relation to any matter of fact that the applicant wishes the RRT to consider and written arguments relating to the issues arising in relation to the decision under review. Neither aspect is directly relevant in the present case. Section 424 then provides as follows:
'(1) In conducting the review, the Tribunal may get any information that it considers relevant. However, if the Tribunal gets such information, the Tribunal must have regard to that information in making the decision on the review.
(2) Without limiting subsection (1), the Tribunal may invite a person to give additional information.
(3) The invitation must be given to the person:
(a) except where paragraph (b) applies - by one of the methods specified in section 441A; or
(b) if the person is in immigration detention - by a method prescribed for the purposes of giving documents to such a person.'
37 The methods specified in s 441A are all ones which relate to the provision of documents. Those methods are by handing a document to the intended recipient, handing it to a person at the last residential or business address of the recipient, dispatching it by prepaid post or other prepaid means or transmitting it by fax, email or other electronic means. In another context (referring to s 424A(2) which is in identical terms) McHugh J observed that the identification of the various methods 'contemplates that the information is in the form of a document' (SAAP v Minister for Immigration and Multicultural and Indigenous Affairs (2005) 228 CLR 294 ('SAAP') at [65]).
38 The Minister initially had two answers to the contention that the oral request made by the RRT was required to be in writing.
39 The first was that the underlying purpose of an invitation under s 424(2) was to engage the procedures in s 424C which allowed the RRT to make a decision on a review without taking further action to obtain the information if it was not provided as required. It was argued that the RRT had a discretion whether to engage that procedure or not. The Minister argued that the reference in s 424(2) to not limiting subsection (1) meant that the RRT could proceed pursuant to s 424(1), rather than s 424(2), to obtain the information from the appellant and not provide its request or invitation in writing. The only consequence, it was argued, was that s 424C was not engaged.
40 I am not able to accept this construction. The first reason I would reject it arises from the terms of s 424 itself. It seems apparent that s 424(1) is not confined to obtaining information by inviting a person to give it. The RRT may conduct its own researches and make requests for information that it considers relevant. The condition which attaches to such a step is that it 'must have regard to that information in making the decision on the review'. That condition, in my view, continues to apply if the more limited circumstances in s 424(2) are engaged. In Win v Minister for Immigration and Multicultural Affairs [2000] FCA 1363 Lindgren J at [71]-[72] expressed a contrary view. His Honour also thought that the requirement that the information be 'relevant' was not imported into s 424(2). In my respectful view that gives insufficient attention to the opening words of s 424(2) but my disagreement with his Honour's construction of s 424(2) does not affect any ultimate conclusion in the present case.
41 The elements which must be present for the engagement of s 424(2) are: an invitation; to a person; to give information; which is additional information. There is no doubt that these elements were present in the case under consideration. Prima facie, therefore, s 424(2) was engaged and the Tribunal came under an obligation to give the invitation in writing.
42 Another reason why the Minister's argument on this point should not be accepted, arises from consideration of the interaction between s 424 and s 424C. Relevantly (so far as it interacts with s 424), s 424C provides:
'(1) If a person:
(a) is invited under section 424 to give additional information;
and
(b) does not give the information before the time for giving it has passed;
the Tribunal may make a decision on the review without taking any further action to obtain the additional information.'
43 Upon the construction advanced by the Minister, the purpose of s 424(2) and (3) is to permit the RRT to make a decision (in the event that the invited person fails to respond within the time specified) without taking a further step to obtain the information requested. With respect, I am not able to see how this advances the argument that the RRT may rely instead on what is suggested to be a less formal method of requesting the same information from the same person under s 424(1). I see no basis for the contention that use of s 424(2) simply provides access to a speedier form of decision-making. That suggests that use of s 424(1) would involve a less speedy procedure but I cannot see why. On the contrary, it seems to me to be plain that the intention of s 424(2) is to provide some formality when the RRT intends to seek additional information from an identified person, which might include the applicant or members of his family. I see no room for any election by the RRT to extend such an invitation informally under s 424(1).
44 Contrary to the submission for the Minister that also seems to me to be plain from the extrinsic material referred to by the Minister. We were provided, after judgment was reserved, with extracts from the Explanatory Memorandum to the Migration Legislation Amendment Bill (No 1) 1998 presented to the Senate of the Australian Parliament and also a copy of the Hansard record of the Second Reading Speech made by the Minister, Mr Ruddock, to the House of Representatives on 2 December 1998. The Bill proposed to replace then existing ss 424 and 425 of the Act with new provisions ss 424, 424A, 424B and 424C, as well as a new s 425. In a section of the Explanatory Memorandum headed 'Overview' it was said (at [3]):
'3. The amendments to the Migration Act 1958 in relation to the system of merits review of immigration decision-making:
…
• prevent MRT and RRT hearings from being unnecessarily delayed where:
- prescribed notice of a personal hearing has been provided and no change has been sought; or
- an applicant fails to respond to an invitation to give additional information within the prescribed period (or a further prescribed period)
…
• apply a code of procedure to the MRT and the RRT in relation to decisions on entry and stay of non-citizens.'
(Emphasis added)
45 Later, in a section devoted to the specific amendments here relevant, it was said (at [116] and [117]):
'116. This item repeals existing sections 424 and 425 of the Migration Act which provide for the right of a personal appearance by the applicant unless the Tribunal is able to make a decision "on the papers" that is most favourable to the applicant.
117. It also inserts six new sections into the Migration Act. Of these sections 424, 424A, 424B and 424C provide a code of procedure which the Tribunal is to follow in conducting its review:
…
- new sections 424 and 424A also ensure that invitations to an applicant to:
. provide further information; or
. comment on information which the MRT considers would be reason for affirming the decision under review;
are sent to the last address for service, or residential address given by the applicant in a way that provides evidence of the date of dispatch …
- new section 424C provides that where a person fails to provide additional information under section 424 or an applicant fails to provide comment on information under section 424A, the Tribunal may make a decision without taking any further action. The purpose of the new section is to allow the Tribunal to make a decision without any delay if the applicant fails to respond to a request for further information or comment within the prescribed period.'
(Emphasis added)
46 The fact that the explanation about the proposed 'code of procedure', and the contemplated 'invitations' and the methods by which they are to be given, proceeds by reference to both s 424 and s 424A, without distinction, should be noted.
47 The Minister's Second Reading Speech also provides general illumination in the following passage:
'The bill also includes certain safeguards for applicants by introducing a code of procedure for both the Migration Review Tribunal and the Refugee Review Tribunal which is similar to that already applying to decisions made by the department. This code includes such matters as the giving of a prescribed notice of the timing for a hearing, and a requirement that applicants be given access to, and time to comment on, adverse material relevant to them.'
(Emphasis added)
48 In my view, these somewhat general indications do not support the Minister's argument. In fact they tend against it. They support the view that a new level of formality was to be required if additional information was sought, particularly if it was sought from an applicant. They do not support the view that the RRT was to retain a general discretion whether or not to use the new, more formal, methods of obtaining information from an applicant or other persons.
49 It was submitted that upon the construction which I favour the RRT would be obliged to commit to writing every question which it wished to ask of an applicant (or presumably anybody else) during an oral hearing conducted in connection with a review. The prospect is certainly a troubling one. However, I think there are sufficient reasons to conclude that the obligation does not apply to information which is provided by way of evidence or argument in an oral hearing.
50 Section 425(1) provides:
'(1) The Tribunal must invite the applicant to appear before the Tribunal to give evidence and present arguments relating to the issues arising in relation to the decision under review.'
51 Section 427 sets out the powers of the RRT. Amongst its powers are a power to take evidence on oath or affirmation, to summon persons to appear before it to give evidence, to require a person appearing to give evidence and to administer an oath or affirmation. In my view the power to take evidence on oath or affirmation and to require evidence to be given on oath or affirmation necessarily carries with it the power to put questions and require answers. That power is not affected, much less limited, by s 424 which clearly operates outside the environment of the oral hearing itself. Outside the oral hearing the scheme of Division 4 of Part 7 of the Act appears to me, in various ways, to establish as a necessary procedure that certain steps must be taken in writing. It does so in the context set by s 422B which provides that the Division 'is taken to be an exhaustive statement of the requirements of the natural justice hearing rule in relation to the matters it deals with'. Significance and weight must therefore be attached to the safeguards for applicants which the procedural requirements, particularly those in ss 424, 424A and 424B, represent.
52 The second argument advanced by the Minister at the hearing of the appeal was that any failure to comply with a requirement of s 424 did not result (unlike for example, a failure to comply with s 424A) in jurisdictional error or invalidity.
53 As I earlier indicated, the requirements about the method by which an invitation must be given in s 424(3) are stated in identical terms to the requirements to be found in s 424A(2) about the way in which the RRT must invite an applicant to comment on information which 'would be the reason, or part of the reason, for affirming a decision that is under review'. The explanation given by the Explanatory Memorandum, to which I referred earlier, for the new 'code of procedure' did not differentiate between s 424 and s 424A. The requirements of s 424A(2) have been found to be strict ones, breach of which will render a decision invalid (see SAAP). On the present appeal, however, the Minister invited us to draw a distinction between s 424A, which was described as mandatory, and s 424, which was described as permissive. The distinction is one which was adverted to by Hayne J in SAAP where his Honour said (at [206]):
'206 The language of s 424A is, of course, imperative: "the Tribunal must" take the several steps it prescribes. That imperative language stands in sharp contrast with the permissive terms of, for example, s 424 which says that "the Tribunal may" take various steps. The evident purpose of the provisions of s 424A (and several other provisions in Div 4 of Pt 7) is to give applicants for review procedural fairness.'
(Emphasis in original text)
54 In my view, however, the argument breaks down at the point at which the RRT chooses to take the step permitted to it of inviting a person to give additional information. At that point the language of s 424 becomes imperative. Such an invitation 'must be given to the person' in one of the ways then specified. Hayne J went on to say (at [208]):
'208 Where the Act prescribes steps that the tribunal must take in conducting its review and those steps are directed to informing the applicant for review (among other things) of the relevance to the review of the information that is conveyed, both the language of the Act and its scope and objects point inexorably to the conclusion that want of compliance with s 424A renders the decision invalid. Whether those steps would be judged to be necessary or even desirable in the circumstances of a particular case, to give procedural fairness to that applicant, is not to the point. The Act prescribes what is to be done in every case.'
(Emphasis in original text)
55 It is the Act which limits the requirement of the natural justice hearing rule to the procedures specified in Division 4 of Part 7 of the Act, so far as it concerns reviews by the RRT, and the Act which imposes the imperative obligations which must be obeyed in that respect. I can see no basis for making a distinction, in that regard, between s 424(3) and s 424A(2).
56 McHugh J dealt with the issue in the following way in SAAP (at [77]):
'77 However, because the Act compels the Tribunal in the conduct of the review to take certain steps in order to accord procedural fairness to the applicant for review, before recording a decision, it would be an anomalous result if the Tribunal's decision were found to be valid, notwithstanding that the Tribunal has failed to discharge that obligation. It is not to the point that the Tribunal may have given the applicant particulars of the adverse information orally. It is also not to the point that in some cases it might seem unnecessary to give the applicant written particulars of adverse information (for example, if the applicant is present when the Tribunal receives the adverse information as evidence from another person and the Tribunal there and then invites the applicant orally to comment on it). If the requirement to give written particulars is mandatory, then failure to comply means that the Tribunal has not discharged its statutory function. There can be no "partial compliance" with a statutory obligation to accord procedural fairness. Either there has been compliance or there has not. Given the significance of the obligation in the context of the review process (the obligation is mandated in every case), it is difficult to accept the proposition that a decision made despite the lack of strict compliance is a valid decision under the Act. Any suggestion by the Full Federal Court in NAHV to the contrary should not be accepted. Parliament has made the provisions of s 424A one of the centrepieces of its regime of statutory procedural fairness. Because that is so, the best view of the section is that failure to comply with it goes to the heart of the decision-making process. Consequently, a decision made after a breach of s 424A is invalid.'
57 Kirby J said (at [173]):
'173 … Because of the mandatory language of s 424A (must) and the provisions of Pt 7, Div 4, I agree with Hayne J (134) that the breach is sufficient to constitute jurisdictional error, as that opaque expression has been interpreted. An imperative obligation for the conduct of a review by the Tribunal has not been complied with. The will of the parliament must be obeyed. The resulting decision of the Tribunal is not, therefore, one protected by the Act from judicial review in the Federal Court.'
58 Applying those observations in the present case, as I think we should, it follows that the RRT failed to comply with a mandatory obligation which fell upon it when it asked the appellant 'to obtain from Pakistan confirmation from leading party officials who knew him of his standing and situation and allowed him four weeks to do so'. The result is that the decision of the RRT must, for that reason, be set aside.