Evidence and Submissions of the Defendant
- The defendant relies upon the affidavits of Noel Fuller of 19 December 2023; Naomi Simmons of 21 December 2023; Narelle Kuczerow of 21 December 2023; James Simms of 21 December 2023; Michael Spiteri of 8 January 2024 (including the exhibit thereto, Ex MS-1). The affidavit of Noel Fuller attested to an inspection of the Property and, relevantly, testifies that quarry operations have been carried out over and through the area of the Property, which the author understood to be traversed by the Paper Road. The affidavit annexes title searches and a cadastre plan which depicts Congo Road to the east of the Property, and a road to the west of the property, and a reserved road (the Paper Road) that joins the road to the west but does not join Congo Road to the east. There is a repetition of material produced by Mr Shepherd and annexed to his affidavit.
- The affidavit of Naomi Simmons, who is the solicitor on the record for the defendant, is largely formal and attaches correspondence to the plaintiff and/or solicitors for the plaintiff and to the Department of Regional NSW-Mining, Exploration and Geoscience.
- The affidavit of Narelle Kuczerow attests that she is an officer of the defendant, being a Geographic Information System Administrator. Ms Kuczerow annexes cadastral boundaries , maps and historical aerial images. At Evidence Book, vol 1, p 163, the same cadastral annexed to the affidavit of Mr Fuller is attached. There are various versions, none of which relevantly differ in terms of the depiction of the Paper Road, and on p 168-169, there is a map depicting a physical track (the Track in these reasons) that traverses the northern part of the property but is different from the Paper Road.
- The affidavit of Mr Simms attests to the fact that he is a property owner to the east of the property, and to the fact that a gravel portion or roadway traverses the Property joining Congo Road North from the east to the western alignment, which gravel road has been used by him and other residents of Congo to travel to Moruya.
- The affidavit of Mr Spiteri, who is a Senior Registered Surveyor employed by NSW Public Works Advisory, testifies to his engagement by the defendant to survey the road. He testifies to the statements by the defendant as to the sections of the Act upon which they were relying, a review of the title diagram, and to his experience as to how, if the Paper Road had been surveyed, he would expect it to be portrayed on the map and title diagrams.
- Mr. Spiteri annexes a number of documents, including correspondence by email between the Council (Andrew Greenway), himself, and others. In Evidence Book, vol 1, p 191, Mr Spiteri depicts on a map the existing Crown road (the Paper Road), which is 10.06 metres wide and the proposed road, ultimately the subject of a decision by the defendant. The Paper Road is marked in green and the proposed road is marked in blue. It is attached as annexure "A" to this Judgment.
- At p 193 and following of the Evidence Book, vol 1, there is correspondence from Jarad Cannings, Principal Surveyor, NSW Public Work, setting out to Mr Greenway, as earlier described, an officer of the defendant, the scope of work to be undertaken which at (5) states:
"5. Carry out field survey over the formed Congo Road (figure 1 - blue shade) to enable the creation of a deposited plan showing the newly defined boundaries of the road."
- Figure 1 is in or to the same effect as the annexed survey and shows the Paper Road in green and the proposed continuation of Congo Road across the plaintiff's property in blue.
- The affidavit of Joanne Marbrow, affirmed 10 January 2024, attests to the fact that she is the Property Co-ordinator at the defendant and that the Property of the plaintiff is dissected by a road reserve (the Paper Road) and a gravel track (the Track). [7] The exhibit to the affidavit of Ms Marbrow depicts a cadastral records inquiry report showing a map or plan of the Property and the lots to the east and west of the Property. [8] The Paper Road in the last mentioned plan is depicted on the lot. There is also an historical microfilm of the subdivision showing the Paper Road in the same position. [9]
- At Evidence Book, vol 2, p 410, there is a copy of a letter written by the Council, the defendant, to the Department of Lands on 30 June 2008, in which the Council refers to its purpose in wishing to create legal access through Lot 197 (the property). It asserts that the Crown Road has never been surveyed after differentiating between the unsurveyed Crown Road (the Track) and the Paper Road.
- The Council asserts the following:
"Given the Crown Road has never been surveyed, Council is considering the following actions in accordance with the provisions of Sections 18-21 of the Roads Act 1993:
The Crown road will be surveyed and defined over the existing physical road.
Public Notice will be given of the proposed boundaries and hopefully the plan will be registered at the Land & Property Information Office."
- Plans and maps are attached to the correspondence.
- The parties, and in particular the defendant, also rely on guidelines for surveying and provisions of the Conveyancing Act and guidelines for the Registrar General and for surveyors.
- The defendant submits that the Track is a "public road" and relies upon the provisions of s 249 of the Act to evidence that the Track has been used as a public thoroughfare since at least 1961. The defendant submits that, as a consequence, it is a "public road", the boundaries of which had not previously been "properly identified".
- The defendant submits, which is factually uncontroversial, that at least since 1860, a road was envisaged to pass through the Property.
- In the submission of the defendant, for reasons that are unknown, the road that was constructed and over which the public gained access (the Track) did not follow "exactly" the Paper Road designated by the Crown plan. The Track is a gravel track over which the public passed, as the foregoing affidavits attest.
- Further, the defendant contends that the Track is a public road by virtue of it being a physical "approximation" of the Paper Road. Such terminology is derived from the passage in Hallman FM and Ticehurst F, Legal Aspects of Boundary Surveying as Apply in New South Wales, which refers to a public road where the boundaries have not previously been properly identified or the survey marks used to identify it:
"In the cases just mentioned, where a road in use can be regarded as an approximation of the originally defined or plotted position, the Registrar General will, in a plan of subdivision of a parish portion, normally accept a re‑mark of the road, provided the Roads Authority consents to the plan or to the road definition shown in the plan and continuity as preserved with roads in adjoining parcels."
- Further in the alternative, the defendant submits that even if the Track were not a public road, within the meaning of the Act, the defendant is entitled to identify the boundaries of the Paper Road on the Property where they have not been properly identified previously. Therefore, for the reasons otherwise given in relation to proper identification, such identification is not limited in its scope to defining the boundaries in the exact manner they exist on the plan. The defendant also made submissions on the meaning of the term "properly identified". If the defendant (or any Council in that position) could not define the boundaries, then the provision would be otiose or inefficacious.