[2025] VSCA 40
General information, not legal advice.
Court of Appeal (Vic)
2025-03-20
Niall CJ, Emerton P, Kaye JA
Original judgment source is linked above.
Stay at Home Directions (Restricted Areas) (No 7)
(a) to obtain necessary goods or services;
(b) to undertake care or for other compassionate reasons;
(c) to attend work or education;
(d) for the purposes of exercise;
(e) for other specified reasons.
The application by the respondent for documents under the Freedom of Information Act 1982
This is communication between very senior public officers of a highly sensitive nature. The question is whether disclosure would inhibit frankness and candour in making communications in the future. In the document a genuine question is being raised and answered. It is not a contest of different views but a question and answer.
In my view it is unlikely its release will inhibit candour or frankness, as it not a matter of opposing positions, it is a matter of clarification. The process of clarifying information prior to reaching a decision is not one that Departmental officers would be reticent to engage in if there was a possibility of disclosure. In the event of another public health emergency the release of this document will not impact this type of communication between senior officers.
This is not about an issue that concerns the interests of individuals or is a matter of curiosity. Rather it concerns the interests of the community at large. This is a matter of high public interest, rather than something 'of interest to the public' and reflects the seriousness of the issue in question.
In my view, having balanced the above factors, I do not find disclosure contrary to the public interest. The Department has not discharged its onus on the balance of probabilities that this document is exempt.[7]
In this case the document in question has not been before Cabinet. It is an email exchange after the fact that Cabinet has met and made a decision that has been announced. The email exchange refers to a subject or topic that went before Cabinet and refers to something not contained in a Cabinet briefing. As it refers to a topic and something not in existence, no conclusions can be drawn as to it involving disclosure of a Cabinet deliberation. A reference to something not in a briefing cannot disclose the contents of a briefing. I am not of the view it involves the disclosure of any deliberation of Cabinet.[8]
(1) The Tribunal erred in finding that document 34 was not a working document, or preliminary advice; that finding was not open on the evidence or other material, or was not supported by logical grounds.
(2) The Tribunal erred in finding, and it was not open to the Tribunal on the evidence or other material to find, that document 34 was not a part explanation, rather than a complete position.
(3) The Tribunal erred in finding, and it was not open to the Tribunal on the evidence or other material to find, that document 34 involved a matter of clarification, or the process of clarifying information, prior to reaching a decision.
(4) The Tribunal erred in confining its assessment, under s 30(1)(b) of the Act, to whether disclosure of document 34 would inhibit frankness and candour, by reference to whether the document involved either a 'matter of opposing positions' or a 'matter of clarification', when those concepts do not mark the boundary of what would, or would not, inhibit frankness and candour in future pre-decisional communications.
(5) The Tribunal denied the applicant procedural fairness in finding that the process of clarifying information, prior to reaching a decision, is not one that departmental officers would be reluctant to engage in, if there was a possibility of disclosure.
(6) The Tribunal denied the applicant procedural fairness in failing to respond to the applicant's submission, that the disclosure of document 34 would lead to future communications not being reduced to writing, which would have an adverse effect on future decision-making processes.
(7) The Tribunal denied the applicant procedural fairness in finding that a decision of the Cabinet was in the public domain, and therefore erred in concluding that the disclosure of document 34 would not disclose a decision of Cabinet for the purpose of s 28(1)(d) of the FOI Act, in circumstances in which:
(a) neither the respondent, nor the Tribunal, raised with the applicant the prospect that such a finding might be sought or made;
(b) the evidence of Ms Brady was that the email would disclose a decision of Cabinet; and
(c) if the prospect of the finding being made had been raised in the hearing before the Tribunal, the applicant could and would have made submissions and/or adduced further evidence, as to why that finding should not be made.
Cabinet documents
(1) A document is an exempt document if it is -
(a) the official record of any deliberation or decision of the Cabinet;
(b) a document that has been prepared by a Minister or on his or her behalf or by an agency for the purpose of submission for consideration by the Cabinet;
(ba) a document prepared for the purpose of briefing a Minister in relation to issues to be considered by the Cabinet;
(c) a document that is a copy or draft of, or contains extracts from, a document referred to in paragraph (a), (b) or (ba); or
(d) a document the disclosure of which would involve the disclosure of any deliberation or decision of the Cabinet, other than a document by which a decision of the Cabinet was officially published.
Internal working documents
(1) Subject to this section, a document is an exempt document if it is a document the disclosure of which under this Act -
(a) would disclose matter in the nature of opinion, advice or recommendation prepared by an officer or Minister, or consultation or deliberation that has taken place between officers, Ministers, or an officer and a Minister, in the course of, or for the purpose of, the deliberative processes involved in the functions of an agency or Minister or of the government; and
(b) would be contrary to the public interest.
Section 148 does not confer a general right of appeal on the merits of a case. If no threshold question of law can be identified, the case is not suitable for the type of restricted appeal that s 148 provides.
The 'question of law' requirement in s 148 confers a limited capacity on the Court to review findings of fact made by a Tribunal member. The requirement in s 148 to state a question of law is germane to the capacity of the Court to review findings of fact made by a Tribunal member. The identification of a question of law is not merely a precondition to the exercise of a right to appeal, but the subject matter of the appeal itself. It is not sufficient for the parties to identify a point of law between them on appeal that was not raised before the Tribunal.[12]
Under s 148 of the VCAT Act, this Court's jurisdiction is, as we have mentioned, limited to the resolution of questions of law. In a not dissimilar legislative context, this limitation has been said to impose a "significant constraint" upon the role of the Court in reviewing a Tribunal's decision. This "practical as well as principled restraint" means that the Court "will not be concerned with looseness in the language of the Tribunal nor with unhappy phrasing of the Tribunal's thoughts". Hence, the reasons of the Tribunal for the decision under review "are not to be construed minutely and finely with an eye keenly attuned to the perception of error". The reality is "that the reasons of an administrative decision-maker are meant to inform and not to be scrutinised upon over-zealous judicial review by seeking to discern whether some inadequacy may be gleaned from the way in which the reasons are expressed".[14]
The question in these cases is whether the decision that was in fact made could, not would, 'realistically' have been different had there been no error. 'Realistic' is used to distinguish the assessment of the possibility of a different outcome from one where the possibility is fanciful or improbable. Though the applicant must satisfy the court that the threshold of materiality is met in order to establish that the error is jurisdictional, meeting that threshold is not demanding or onerous.[21]
Where the exercise of a statutory power attracts the requirement for procedural fairness, a person likely to be affected by the decision is entitled to put information and submissions to the decision-maker in support of an outcome that supports his or her interests. That entitlement extends to the right to rebut or qualify by further information, and comment by way of submission, upon adverse material from other sources which is put before the decision-maker. It also extends to require the decision-maker to identify to the person affected any issue critical to the decision which is not apparent from its nature or the terms of the statute under which it is made. The decision-maker is required to advise of any adverse conclusion which has been arrived at which would not obviously be open on the known material. Subject to these qualifications however, a decision-maker is not obliged to expose his or her mental processes or provisional views to comment before making the decision in question.[24]
The exercise of the prerogative of mercy in relation to a person convicted of murder engages the public interest at a high level of importance. That importance is all the greater when, as was accepted by all of the authors of the advices in this case, the legal correctness of the conviction is not in issue, nor is it able to be put in issue. A decision for or against the exercise of the prerogative in such a case involves considerations of fundamental importance to the whole community relating to the right to life and the community's treatment of those who violate that right by killing another without legal justification or excuse.[30]
It may be a sufficient detriment to the citizen that disclosure of information relating to his affairs will expose his actions to public discussion and criticism. But it can scarcely be a relevant detriment to the government that publication of material concerning its actions will merely expose it to public discussion and criticism. It is unacceptable in our democratic society that there should be a restraint on the publication of information relating to government when the only vice of that information is that it enables the public to discuss, review and criticize government action.
Accordingly, the court will determine the government's claim to confidentiality by reference to the public interest. Unless disclosure is likely to injure the public interest, it will not be protected.
The court will not prevent the publication of information which merely throws light on the past workings of government, even if it be not public property, so long as it does not prejudice the community in other respects. Then disclosure will itself serve the public interest in keeping the community informed and in promoting discussion of public affairs. If, however, it appears that disclosure will be inimical to the public interest because national security, relations with foreign countries or the ordinary business of government will be prejudiced, disclosure will be restrained.[31]
The email is not a working document or preliminary advice, where views expressed can be characterised as preliminary or not representing a final position.[35]
... not a part explanation which could be misleading and confusing rather than a complete position.[43]
[1] Davis v Department of Health (Review and Regulation) [2024] VCAT 707 ('Reasons').
[10] Roy Morgan Research Centre Pty Ltd v Commissioner of State Revenue (Vic) (2001) 207 CLR 72, 79 [15] (Gaudron, Gummow, Hayne and Callinan JJ); [2001] HCA 49; Osland v Secretary, Department of Justice [No 2] [2010] HCA 24; (2010) 241 CLR 320, 331-3 [18]-[20] (French CJ, Gummow and Bell JJ), 351 [71] (Hayne and Kiefel JJ); [2010] HCA 24 ('Osland (No 2)').
[12] Ibid 180 [43]-[44] (citations omitted).
[13] [2018] VSCA 178 ('OUX').
[14] Ibid [36] (Priest, Beach and Weinberg JJA) (citations omitted).
[16] Ibid [8]-[15] (Phillips JA, with whom Tadgell and Batt JJA agreed).
[17] See also Myers v Medical Practitioners' Board of Victoria [2007] VSCA 163; (2007) 18 VR 48, 55 [28] (Warren CJ with Chernov JA and Bell AJA agreeing); [2007] VSCA 163.
[18] Anderson v Sharpe [2024] VSCA 166, [79] (Emerton P and Kaye JA); Karakatsanis v Racing Victoria Limited [2013] VSCA 305; (2013) 42 VR 176, 186 [21] (Osborn and Beach JJA); [2013] VSCA 305.
[19] Minister for Immigration and Border Protection v SZVFW [2018] HCA 30; (2018) 264 CLR 541, 573-4 [83] (Nettle and Gordon JJ); [2018] HCA 30 ('SZVFW'); Minister for Immigration and Citizenship v Li [2012] HCA 61; (2013) 249 CLR 332, 367 [76] (Hayne, Kiefel and Bell JJ); [2013] HCA 30; Djokovic v Minister for Immigration, Citizenship, Migrant Services and Multicultural Affairs (2022) 289 FCR 21, 28 [34] (Allsop CJ, Besanko and O'Callaghan JJ); [2022] FCAFC 3.
[20] (2024) 98 ALJR 610; [2024] HCA 12 ('LPDT').
[21] Ibid 615, [14] (Gageler CJ, Gordon, Edelman, Steward, Gleeson, Jagot and Beech-Jones JJ) (citations omitted).
[22] Mahon v Air New Zealand Limited [1984] AC 808, 821 (Lord Diplock, Lord Keith, Lord Scarman, Lord Bridge and Lord Templeman).
[24] Ibid [1994] FCA 1074; (1994) 49 FCR 576, 590-1; [1994] FCA 1074; (1994) 127 ALR 699, 715 (Northrop, Miles and French JJ); see also Re Minister for Immigration and Multicultural Affairs; ex parte Miah (2001) 206 CLR 57, 117-118 [194] (Kirby J); [2001] HCA 22; Re Minister for Immigration and Multicultural and Indigenous Affairs; ex parte Palme [2003] HCA 56; (2003) 216 CLR 212, 219 [22] (Gleeson CJ, Gummow and Heydon JJ); [2003] HCA 56; Minister for Immigration and Citizenship v SZGUR [2011] HCA 1; (2011) 241 CLR 594, 599 (French CJ and Kiefel J); [2011] HCA 1.
[25] Dranichnikov v Minister for Immigration and Multicultural Affairs (2003) 77 ALJR 1088, 1092 [24] (Gummow and Callinan JJ); [2003] HCA 26; Plaintiff M1/2021 v Minister for Home Affairs (2022) 275 CLR 582, 600 [27] (Kiefel CJ, Keane, Gordon and Steward JJ); [2022] HCA 26.
[26] Minister for Immigration and Ethnic Affairs v Wu Shan Liang (1996) 185 CLR 259, 272 (Brennan CJ, Toohey, McHugh and Gummow JJ); [1996] HCA 6; OUX [2018] VSCA 178 [36] (Priest, Beach and Weinberg JJA).
[27] Osland v Secretary of the Department of Justice (2008) 234 CLR 275, 300 [57] (Kirby J); [2008] HCA 37.
[28] Cf Pilbara Infrastructure Pty Ltd v Australian Competition Tribunal & Ors [2012] HCA 36; (2012) 246 CLR 379, 400-401 [42] (French CJ, Gummow, Hayne, Crennan, Kiefel and Bell JJ); [2012] HCA 36.
[29] Harris v Australian Broadcasting Corporation [1983] FCA 242; (1983) 50 ALR 551, 561 (Beaumont J); Osland (No 2) [2010] HCA 24; (2010) 241 CLR 320, 345 [47] (French CJ, Gummow and Bell JJ); Cf The Commonwealth of Australia v John Fairfax and Sons Limited & Ors [1980] HCA 44; (1980) 147 CLR 39, 52 (Mason J); Theophanous v Herald and Weekly Times Limited [1994] HCA 46; (1994) 182 CLR 104, 140 (Mason CJ, Toohey and Gaudron JJ); [1994] HCA 46.
[30] Osland (No 2) [2010] HCA 24; (2010) 241 CLR 320, 345 [47].
[31] [1980] HCA 44; (1980) 147 CLR 39, 52 [27]-[29]; [1980] HCA 44.
Secretary to the Department of Health
Davis [2025] VSCA 40
Davis v Department of Health (Review and Regulation) [2024] VCAT 707 (Vice President Judge English)
Patsuris v Gippsland and Southern Rural Water Corporation [2016] VSCA 109; (2016) 218 LGERA 167; Secretary to the Department of Justice and Regulation v OUX (a pseudonym) [2018] VSCA 178; Secretary to the Department of Premier and Cabinet v Hulls [1999] VSCA 117; Minister for Immigration and Citizenship v SZMDS (2010) 240 CLR 611; LPDT v Minister for Immigration, Citizenship, Migrant Services and Multicultural Affairs [2024] HCA 12; (2024) 98 ALJR 610; Commissioner for Australian Capital Territory Revenue v Alphaone Pty Ltd [1994] FCA 1074; (1994) 49 FCR 576; Osland v Secretary, Department of Justice [No 2] [2010] HCA 24; (2010) 241 CLR 320; Commonwealth v John Fairfax & Sons Ltd [1980] HCA 44; (1980) 147 CLR 39, considered.
(2016) 218 LGERA 167
(2010) 240 CLR 611
(2024) 98 ALJR 610
(1994) 49 FCR 576
(2010) 241 CLR 320
(1980) 147 CLR 39
(2001) 207 CLR 72
(2007) 18 VR 48
(2013) 42 VR 176
(2018) 264 CLR 541
(2013) 249 CLR 332
(2022) 289 FCR 21
(1994) 127 ALR 699
(2001) 206 CLR 57
(2003) 216 CLR 212
(2011) 241 CLR 594
(2003) 77 ALJR 1088
(2022) 275 CLR 582
(1996) 185 CLR 259
(2008) 234 CLR 275
(2012) 246 CLR 379
(1983) 50 ALR 551
(1994) 182 CLR 104