"INTRODUCTION
A. The trust is a body corporate constituted under
Section 5 of the Act and is responsible for the
care, improvement, use, promotion and financial
management of the Centre including making the
Centre available for the staging and performance of
events.
B. The Hirer wishes to stage the Events at the Centre
at the performance times.
C. The Trust has agreed to make the Centre available
to the Hirer for the Events at the performance
times on the terms and conditions contained in this
agreement.
IT IS AGREED
Part 1. Definitions
1.1 Unless the subject matter or context requires
otherwise, in this Agreement including the
introduction, schedules and appendices (if any) the
following words and expressions whether commencing
with capital letters or not have the meanings
respectively assigned to them below:
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(2) "the Additional Facilities" means the staff,
facilities, equipment and services other than
the Centre Facilities which the Trust agrees
to provide to the Hirer, and are described in
Item 8 of the Schedule;
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(4) "the Booking fee" means the fee specified in
Item 14 of the Schedule to be paid by the
Hirer to the Trust in respect of each sale or
deemed sale of a ticket for the Events;
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(7) "the Centre Facilities" means that part of the
Centre, and the items, facilities and services
(if any) described in Item 4 of the Schedule;
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(10) "the Events" means the concert, show, play,
exhibition, conference, meeting, tournament,
trade show, entertainment or event of a
musical, dramatic, sporting, commercial or
other nature to be publicly performed, staged
or presented at various times during the
hiring period which are described in Item 2 of
the Schedule;
(11) "the Gross Receipts" means the total amount of
money received from the sale of tickets to the
Events;
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(13) "the Hiring Fee" means the amount specified in
Item 5 of the Schedule;
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(22) "the House Seats" means those seats specified
in Item 12 of the Schedule.
Part 2. Hiring of the Centre
2.1 Subject to the provisions of this Agreement the
Trust grants to the Hirer licence and authority to
use the Centre and the Centre Facilities on the
Performance Dates, at the Performance Times and at
the Other Possession Times exclusively for the
purpose of staging the Events.
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2.3 In respect of its use of the Centre, the Hirer
acknowledges and agrees that at all times:-
(1) the Trust retains possession of the Centre;
(2) all keys to the Centre and the Centre
Facilities (where applicable) shall be kept by
the Centre Manager;
(3) all entrances and exits to the Centre shall be
in charge of persons appointed by the Centre
Manager;
(4) the Hirer's use of the Centre is
non-exclusive. It may be necessary for the
Hirer to share use of the Centre or the Centre
Facilities, and for the Centre Manager to
allocate times for the use of the Centre and
the Centre Facilities.
Part 3. Fees
3.1 In consideration of the Trust agreeing to grant to
the Hirer licence and authority to use the Centre,
the Hirer agrees to pay to the Trust:-
(1) the Hiring Fee and the Booking Fee; and
(2) the Additional Fees and all other charges
payable by the Hirer to the Trust pursuant to
this Agreement,
in accordance with the provisions of this Agreement.
Agreement.
4.1 If the Hirer is unable to present a performance at
the relevant Performance Time, the Hirer shall:-
(1) immediately notify the Trust in writing of
that fact; and
(2) pay that part of the Hiring Fee attributable
to the performance not presented, unless the
Hirer is notified in writing by the Trust that
the Trust has re-hired the Centre for that
Performance Time;
(3) meet all costs of any nature incurred by the
Trust in providing the use of the Centre for a
cancelled performance, including the cost of
staff, the Additional Facilities, ticketing
services and equipment engaged in providing
that use, together with all costs of any
nature incurred as a result of the failure to
present a performance.
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Part 7. Hirer's Obligations
7.1 The Hirer convenants and agrees with the Trust that
the Hirer will:-
(1) present the Events on the Performance Dates
and at the Performance Times;
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(4) ensure proper supervision of its agents,
Employees, invitees, guests and patrons;
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(7) report to the Centre Manager any damage to the
Centre or the Centre Facilities sustained in
its use by the Hirer, its employees, agents,
invitees, guests and patrons immediately upon
becoming aware of the damage.
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8.4 The Hirer agrees not to do or permit its employees,
agents, invitees, patrons and guests to do anything
whereby:-
(1) any permit or licence issued or in force in
respect of the management or operation of the
Centre, or presentation of the Events, may be
forfeited, suspended or not renewed;
(2) any member of the police force, emergency
services or any other person engaged by the
Trust is hindered or obstructed in the
exercise and discharge of his duties in the
Centre.
Part 9. Ticket sales
9.1 The Hirer acknowledges that the Trust is
responsible for all ticketing arrangements for all
Events held at the Centre.
9.2 The Hirer agrees that:-
(1) it will not issue any tickets;
(2) the Trust will print supply and sell or
arrange for the printing supply and sale of
all tickets; and
(3) the Trust will determine the terms, conditions
and exclusions (if any) to be printed on the
tickets.
9.3 The Hirer acknowledges and agrees that in respect
of all ticket sales:
(1) the Gross Receipts will be retained by the
Trust until the conclusion of the Events and
then applied by it in satisfaction of all
amounts payable by the Hirer to the Trust
pursuant to this Agreement which have not
previously been paid to the Trust;
(2) within 24 hours after the conclusion of the
last performance the Trust shall furnish to
the Hirer a Box Office Statement detailing the
amount of the Gross Receipts;
(3) unless otherwise agreed, within 10 days after
the conclusion of the last performance, the
Trust shall:
(a) furnish to the Hirer a Final Statement
detailing the manner in which the Gross
Receipts have been applied by the Trust
towards satisfaction of the amounts
payable by the Hirer in accordance with
clause 9.3(1); and
(b) subject to clause 9.3(1) being satisfied
pay to the Hirer the balance of the
Gross Receipts remaining;
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(6) if the Gross Receipts prove insufficient to
cover all amounts payable to the Trust
pursuant to this Agreement, the Hirer will pay
within 7 days of receipt of the Final
Statement the balance shown therein to be due
to the Trust.
9.4 The Hirer may distribute the specified number of
complimentary tickets in respect of each performance.
9.5 If the Hirer distributes Complimentary Tickets for
a performance in excess of the specified number,
the Hirer shall pay to the Trust within 24 hours of
the staging of the performance in respect of which
the excess Complimentary Tickets were issued, an
amount equal to the amount by which the Hiring Fee
would be increased if the excess Complimentary
Tickets were deemed to represent ticket sales at
the full adult price and the receipts for those
sales were added to the gross receipts.
9.6 The Trust retains the right to use at its own
discretion the House Seats and the Hirer
acknowledges that those seats do not form part of
the Centre or the Centre Facilities which the Hirer
has licence and authority to use.
9.7 The Hirer will deliver to the Trust as soon as
practicable after the signing of this Agreement
full particulars of:
(1) the information which the Hirer requests
should appear on the face of the tickets;
(2) the prices excluding any booking fee for which
the tickets are to be sold and the price
barriers (if any, as approved by the Trust) in
respect of which the same are to be sold; and
(3) the persons or classes of persons who are to
receive complimentary tickets or tickets at
concessional prices,
for approval and use by the Trust.
9.8 The Hirer acknowledges and agrees that:-
(1) no person will be admitted to any performance
without a ticket, a complimentary ticket, or a
valid pass authorised by the Trust and the
Trust has the right to refuse admission to any
person not having a ticket or valid pass;
(2) the Trust shall not be responsible for any
breakdown or failure in the ticketing system
or for any act, omission or default on the
part of any person whatsoever including the
Trust, its members, employees and agents, the
Centre Manager and any person engaged by the
Trust in respect of the printing supply and
sale of the tickets nor for any fraud on the
part of any person engaged by the Trust in
respect of the printing supply and sale of the
tickets; and
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Part 10. Additional Facilities to the Hirer
10.1 The Trust will provide to the Hirer the Additional
Facilities in order to enable the Hirer to more
effectively stage the Events, for the payment of
the Additional Fees.
10.2 The Hirer will pay to the Trust as well as the
Additional Fees referred to in Clause 10.1 all
amounts paid or payable by the Trust in providing
the Additional Facilities, including without
limitation:-
(1) the salaries or wages for any staff which the
Trust engages to assist with the staging of
the Events including without limitation
ushers, ticket sellers, security staff,
electricians and stage crew;
(2) the costs of cleaning the Centre thereafter
including the disposal of rubbish;
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(5) the cost of providing air-conditioning and
illumination to the Centre with the permanent
equipment with which the Centre is equipped;
and
(6) the cost of replacement and repair of all
facilities and equipment damaged as a result
of use by the Hirer, its employees, agents,
invitees, guests or patrons.
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Part 11. Maintenance of the Centre and facilities.
11.1 The Hirer covenants and agrees with the Trust that
the Hirer shall and will ensure that its employees
agents invitees guests and patrons shall:-
(1) use the Centre, facilities and equipment in a
safe, proper and efficient manner so as not to
involve any risk of injury or damage to person
or property;
(2) comply with all reasonable directions of the
Centre Manager in connection with the safe and
proper use of the Centre, its facilities and
equipment;
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11.2 The Hirer agrees that it will at its own expense
make good any damage to the Centre, its facilities
or equipment resulting from the use of the Centre
by the Hirer, its employees, agents, invitees,
guests and patrons.
Part 12. Presentation of the Events
12.1 The Hirer shall conduct and manage the Events in a
proper and orderly manner and shall not permit or
suffer:-
(1) any riotous, disorderly, drunken or improper
conduct;
(2) any act, matter or thing which may injure or
tend to injure the reputation of the Centre,
the Trust or the Centre Manager
and the Hirer acknowledges that the Trust, its
employees, members, and agents are entitled to
refuse admission to or remove any person from the
Centre.
12.2 Unless otherwise agreed the Hirer will not commence
or conclude any Performance or schedule any
Intervals at any times other than the Performance
Times and Interval Times.
12.3 The Hirer shall:-
(1) supply and pay for all performances required
for the proper presentation of the Events;
(2) at its own expense transport all personnel,
property, facilities and equipment necessary
to present the Events to and from the Centre;
(3) present the Events in the most advantageous
manner and styles practicable; and
(4) pay all Governmental taxes and levies payable
in relation to the staging of the Events.
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12.5 The Trust shall have the right to withhold from
sale or discount the sale price of tickets to any
seats which in the opinion of the Centre Manager
would have a restricted view of any performance due
to positioning by the Hirer, its employees or
agents of the stage or any equipment brought into
the Centre for use in connection with the
performance. For the purpose of determining which
seats have restricted views the Hirer undertakes to
provide the Trust with a marked up Box Plan and
Stage Layout at the time of providing the Trust
with the ticket information required under clause
9.7 of this Agreement.
Part 13. Possession and vacating the Centre
13.1 The Trust will make the Centre available to the
Hirer on the Performance Dates, at the Performance
Times and at the Other Possession Times.
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Part 15. Indemnities
15.1 The Hirer hereby indemnifies and agrees to keep
indemnified, and save harmless the Trust against
all claims, demands, actions, damages, costs,
losses and expenses of any nature whatsoever which
may be incurred by the Trust by reason of or in
relation to the use of the Centre by the Hirer or
the Hirer's servants, agents, invitees, guests or
partons pursuant to this Agreement including
without limitation claims arising out of:-
(1) any accident, damage or injury to property in
the Centre;
(2) any loss of property from the Centre;
(3) any accident, damage, or injury suffered by
any person or to the property of any person in
or about the Centre, the entrances, lobbies
and exits;
(4) the sale of tickets:
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Part 16. Rights of the Trust
16.1 The Trust reserves the right to grant to any other
person, retain for itself, or divide between itself
and any other person on any terms whatsoever the
Trust's right to:-
(1) print, supply and sell tickets of admission to
the Centre for the purpose of enabling members
of the public to attend the Events;
(2) provide catering services at the Centre;
(3) sell programs and items peculiar to or
provided especially in connection with the
staging of particular Events, and to derive in
respect of the programs or items sold, a fee
from any person to whom that right may be
granted in whole or in part;
(4) sell or supply to persons attending the Centre
wines spirits drinks (whether alcholic or
non-alcoholic) refreshments food confectionary
tobacco cigars cigarettes or other items
articles or services whatsoever not the
subject of any agreement or arrangement
regarding catering services or the sale of
programs or items connected with the staging
of a particular event.
16.2 The Trust reserves for itself the right:-
(1) for its members, employees, agents and the
Centre Manager to have access to the Centre
and all of the Centre Facilities at all times
for the purpose of carrying out their normal
duties;
(2) to determine acceptable sound limits in
respect of any performance;
(3) to insist on the removal from the Centre of
any employee, sub-contractor or agent of the
Hirer;
(4) to direct crowd control measures and control
security systems and procedures;
(5) to refuse admission to or remove any person
from the Centre;
(6) to suspend or control any performance if in
the reasonable judgment of the Trust the
performance is not in accordance with the
Agreement;
(7) to take all actions and make all directions
relating to the use of the Centre and the
Centre Facilities by the Hirer as it deems
necessary; and
(8) to refund the full purchase price or part of
the purchase price of any ticket or provide a
replacement ticket in lieu of a refund.
17. Default
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17.2 If the Trust determines this Agreement pursuant to
sub-clause 17.1, the Trust without prejudice to but
in addition to any other remedy available may
retain all or any part of the monies which have
been paid to it whether by way of Security Deposit,
or Gross Receipts or otherwise for the purpose of
receiving and retaining sufficient monies to make
good any deficiency in payment by the Hirer to the
Trust and shall refund the excess (if any) to the
Hirer.
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