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[2025] NSWCATAD 192
General information, not legal advice.
NCAT Administrative and Equal Opportunity
2025-08-01
Original judgment source is linked above.
Department of Climate Change, Energy the Environment and Water (Respondent)
Pursuant to ss 64(1)(c) and 64(1)(d) of the Civil and Administrative Tribunal Act 2013, the contents of all paragraphs in these reasons marked NOT FOR PUBLICATION are not to be published or disclosed to the Applicant or the public.
"(a) deciding to provide access to the information
....
(d) deciding to refuse to provide access to the information because there is an overriding public interest against disclosure of the information."
"The test in section 13 requires the Tribunal as decision-maker to attribute weight to each consideration for and against disclosure, and determine whether the balance of the public interest lies in favour of, or against, disclosure of government information: Hurst v Wagga Wagga City Council [2011] NSWADT 307; Flack v Commissioner of Police, NSW Police [2011] NSWADT 286. The GIPA Act provides no set formula for calculating the weight of considerations for determining whether one set of considerations outweighs the other, and the Tribunal has stated that "any reasonable approach that follows section 15 principles seems to be acceptable ... it is really a matter of placing identified considerations in order of priority or importance": Place v Department of Finance, Services and Innovation [2016] NSWCATAD 278 at paragraph [96]. The balance is always weighted in favour of disclosure: Taylor v Destination NSW [ 2017] NSWCATAD 272 at paragraph [17].The balancing exercise "is a question of fact and degree, requiring the weighing of competing matters, and is a task not amenable to mathematical calculation" (Battin v University of New England [2013] NSWADT 73 at [74]; Else v Transport for NSW [2021] NSWCATAD 59, at [18])".
".... in all cases other than those falling under the terms of Schedule 1, the public interest test under the GIPA Act involves the following:
(a) identifying the public interest in favour of disclosure;
(b) identifying the public interest against disclosure; and
(c) determine where the balance lies".
"(a) Agencies must exercise their functions so as to promote the object of this Act.
(b) Agencies must have regard to any relevant guidelines issued by the Information Commissioner.
(c) The fact that disclosure of information might cause embarrassment to, or a loss of confidence in, the Government is irrelevant and must not be taken into account.
(d) The fact that disclosure of information might be misinterpreted or misunderstood by any person is irrelevant and must not be taken into account.
(e) In the case of disclosure in response to an access application, it is relevant to consider that disclosure cannot be made subject to any conditions on the use or disclosure of information".
(1) Disclosure of the information could reasonably be expected to promote open discussion of public affairs, enhance Government accountability or contribute to positive and informed debate on issues of public importance.
(2) Disclosure of the information could reasonably be expected to inform the public about the operations of agencies and, in particular, their policies and practices for dealing with members of the public.
(3) Disclosure of the information could reasonably be expected to reveal or substantiate that an agency (or a member of an agency) has engaged in misconduct or negligent, improper or unlawful conduct.
"1 Responsible and effective government
There is a public interest consideration against disclosure of information if disclosure of the information could reasonably be expected to have one or more of the following effects (whether in a particular case or generally) -
....
(d) prejudice the supply to an agency of confidential information that facilitates the effective exercise of that agency's functions,
......
(f) prejudice the effective exercise by an agency of the agency's functions,
(g) found an action against an agency for breach of confidence or otherwise result in the disclosure of information provided to an agency in confidence,
......
3 Individual rights, judicial processes and natural justice
There is a public interest consideration against disclosure of information if disclosure of the information could reasonably be expected to have one or more of the following effects -
(a) reveal an individual's personal information,
......
(e) reveal false or unsubstantiated allegations about a person that are defamatory,"
"The term 'could reasonably be expected' has been considered in a number of cases. The words have their ordinary meaning: Searle Australia Pty Ltd v PIAC [1992] FCA 241; (1992) 108 ALR 163. The test to be applied is an objective one, approached from the view point of the reasonable decision-maker: Neary v State Rail Authority. Something which could reasonably be expected is something which is more than a mere possibility, risk or a chance. It must be based on real and substantial grounds, and it must not be purely speculative, fanciful, imaginary or contrived: Searle Australia Pty Ltd v PIAC".
Clause 1(d) - prejudice supply to an agency of confidential information
"In our view, the question of whether the information supplied is 'confidential information' must be examined, primarily at least, by reference to the agency's evidence as to the conditions under which it conducts the service within which the information was received. The agency's case is that all information received by the triple zero service at the point of receipt is treated as confidential. The agency's case is that members of the community expected the triple zero service to be a confidential service".
"It is well established that a function of an agency is to deal with and action allegations of misconduct by one or more of its officers. The effective exercise of that function is based on complaints being made voluntarily and that the making of the complaint and any action taken in regard thereto remains confidential, to the extent required by law".
"Unlike some agencies, the Respondent has no power to compel non-staff - including former employees - to participate in investigations. It therefore must rely upon their goodwill. I accept that to encourage people to participate, it is important that the Respondent can offer people no longer connected to it an undertaking of confidentiality to the maximum extent allowable by law.
Although theoretically a staff member could be compelled to participate in an investigation, the Respondent usually relies on the voluntary cooperation of staff. I accept that it is important that for its investigations EPAC can offer staff an undertaking of confidentiality to the maximum extent allowable by law to encourage staff members to participate".
"As a matter of commonsense the nature of an investigation of the kind undertaken necessarily required the co-operation of staff members in the course of the investigation. There was no evidence of an obligation to co-operate. I consider that disclosure could reasonably be expected to prejudice the supply to an investigator, on behalf of the Respondent, confidential information that facilitates the effective exercise of the University's functions: Black v Hunter New England Area Health Service [2008] NSWADT 301 at [35]; Macquarie University v Howell (No 2) [2009] NSWADTAP 19 at [10]; Williams v Department Industry and Investment [2012] NSWADT 192)".
Clause 1(f) - prejudice the effective exercise of an agency's functions
Clause 1(g) - disclosure of information provided to an agency in confidence
Personal information - clause 3(a) of the Table under s 14 of the GIPA Act
"Personal information
(1) In this Act, personal information means information or an opinion (including information or an opinion forming part of a database and whether or not recorded in a material form) about an individual (whether living or dead) whose identity is apparent or can reasonably be ascertained from the information or opinion.
(2) Personal information includes such things as an individual's fingerprints, retina prints, body samples or genetic characteristics.
(3) Personal information does not include any of the following -
(a) information about an individual who has been dead for more than 30 years,
(b) information about an individual (comprising the individual's name and nonpersonal contact details, including the individual's position title, public functions and the agency in which the individual works) that reveals nothing more than the fact that the person was engaged in the exercise of public functions,
(c) information about an individual that is of a class, or is contained in a document of a class, prescribed by the regulations for the purposes of this subclause".
"To be "personal information" the information or opinion must be about an individual "whose identity is apparent or can reasonably be ascertained from the information or opinion." We have decided that this phrase does not mean that the individual's identity must be apparent or reasonably ascertainable solely from the information or opinion. Depending on the circumstances, other information may be consulted in order to ascertain the identity of the person concerned. In the circumstances of this case where APV's and APW's identity could be ascertained from the information or opinion in combination with information on a website controlled by the agency itself, the information was personal information".
"The Administrative Decisions Tribunal found that the mobile, home and work telephone numbers, and email addresses of an objector to a prospective development application was personal information (see Donnellan v Ku-ring-gai Council (2013) NSWADT 115 (at [39]-[43])".
(1) the information must be information or an opinion about an individual;
(2) that individual's identity must be apparent or must reasonably be ascertainable from the information or opinion;
(3) other information may be consulted in order to determine whether the identity of the person concerned can reasonably be ascertained;
(4) mobile, home and work telephone numbers, and email addresses may be personal information.
Clause 3(e) - reveal false or unsubstantiated allegations about a person that are defamatory
"This is a provision new to GIPA. In helpful submissions on the issue the Information Commissioner said -
"4.9 This is a new consideration. There is no equivalent to it in the old FOl Act (NSW), the Commonwealth, WA or Qld Acts (those most similar to the GIPA Act). However, section 113 of the GIPA Act, which provides protection from actions in defamation, is in almost identical terms to section 64 of the FOl Act. . The decision of the Court of Appeal in Ainsworth v Burden [2003] NSWCA 90; (2003) 56 NSWLR 620 ("Ainsworth") construed section 64 of the FOl Act and remains authoritative. In Ainsworth, the Court found that "[t]he statutory language must be construed in the context of the general principles of the law of defamation" (at 622 per Handley JA).
50. To demonstrate that this consideration is a relevant consideration in the application of the public interest test, the respondent must show that the information to which the applicant seeks access contains false and unsubstantiated allegations against a person, and that those allegations are defamatory.
51. The respondent states that it has investigated and found that the allegations made by the applicant were unsubstantiated. On this basis, it dismissed the allegations (Statement of O'Leary, 16/05/2011, Annexures R & S). ...
52. In order to satisfy the second element of this consideration, the respondent must consider and reach a conclusion about whether the allegations are defamatory according to the general principles of defamation law. A general statement of the elements of defamation from Halsbury's Laws of Australia (chapter written by David Rote) states (with notes removed):
A publication is defamatory of a person if it tends, in the minds of ordinary reasonable people, to injure his or her reputation either by:
(1) disparaging him or her;
(2) causing others to shun or avoid him or her; or
(3) subjecting him or her to hatred, ridicule or contempt.
The cause of action in defamation is complete upon the publication of a defamatory imputation and damage may be inferred without proof of actual loss or injury to the plaintiff".
Balancing considerations for and against disclosure
(1) The administratively reviewable decision of the Respondent is set aside.
(2) The administratively reviewable decision is remitted for reconsideration by the Respondent in accordance with the recommendations of the Tribunal.
(3) Pursuant to ss 64(1)(c) and 64(1)(d) of the Civil and Administrative Tribunal Act 2013, the contents of all paragraphs in these reasons marked NOT FOR PUBLICATION are not to be published or disclosed to the Applicant or the public.
I hereby certify that this is a true and accurate record of the reasons for decision of the Civil and Administrative Tribunal of New South Wales.
Purcell
Department of Climate Change, Energy the Environment and Water [2025] NSWCATAD 192;
(1992) 108 ALR 163
(2003) 56 NSWLR 620