(a) Failure to take into account a mandatory relevant consideration
35 As is evident from the terms of this ground of review, the applicant contended that, in exercising the discretionary power under s 110 of the Education Act, the delegate was bound to consider the implications for students, their parents, teachers and support staff of the School which would result from delaying further payments for financial assistance from the Commonwealth.
36 It is notable that, at the final hearing, the Minister sought to resist this ground on a different basis from that which was advanced by him in the interlocutory proceeding. The Minister's revised position may be summarised as follows:
(a) It is not necessary for the Court to decide the applicant's claim raised by this ground because, whether or not there is a mandatory relevant consideration in the terms advanced by the applicant, such a consideration was in fact taken into account in making the s 110(1)(c) decision.
(b) In the alternative, if the Court considered that it is necessary or appropriate to determine the question, the Minister:
(i) denied that there is a mandatory relevant consideration in the terms asserted by the applicant in this ground; but
(ii) conceded that, "for the purposes of making this decision under section 110(1)(c) of the Act, the Minister's delegate was required to take into account the consideration of the effect of delaying the Commonwealth's provision of funds to the State in respect of the students of the school"; and
(iii) submitted that this consideration was taken into account in making the decision.
37 Having regard to the Minister's stated position concerning this ground, it is sufficient to proceed on the basis of his concession that, for the purposes of making the decision under s 110(1)(c) of the Education Act, the delegate was required to take into account the consideration of the effect of delaying the Commonwealth's provision of funds to the State in respect of the students of the School. This concession was properly made, having regard to relevant provisions of the Education Act and the related relevant provisions of both the NERA and NPIS as summarised above.
38 The central issue therefore is whether or not the delegate did take into account the matter which the Minister now concedes to be a mandatory relevant consideration. That is a question of fact (Minister for Immigration and Citizenship v Khadgi [2010] FCAFC 145; 190 FCR 248 (Khadgi) at [71] per Stone, Foster and Nicholas JJ).
39 Before determining that question of fact, it is desirable to state some relevant principles which guide the task. It is emphasised that these principles are neither exhaustive nor individually determinative. They simply provide a broad framework within which the relevant question of fact falls to be determined.
40 First, in circumstances where the delegate has voluntarily provided a detailed statement of reasons for her decision, that statement will provide a central focus for determining whether or not the conceded mandatory relevant consideration was taken into account by her. That is not to lose sight, however, of the well-established and important need to avoid an over zealous approach in reviewing such a statement and with an eye keenly attuned to error (see Minister for Immigration and Ethnic Affairs v Wu Shan Liang [1996] HCA 6; 185 CLR 1). Such restraint is essential to preserve the legitimacy of judicial review.
41 Secondly, in cases where a statute explicitly lists mandatory relevant considerations and also obliges the decision-maker to give reasons, it has been held that an inference might be drawn that a decision-maker has failed to consider an issue because of a failure expressly to deal with that issue in the reasons. Thus, for example, in Applicant WAEE v Minister for Immigration and Multicultural and Indigenous Affairs [2003] FCAFC 184; 236 FCR 593 (WAEE), at [47] the Full Court said:
47. The inference that the Tribunal has failed to consider an issue may be drawn from its failure to expressly deal with that issue in its reasons. But that is an inference not too readily to be drawn where the reasons are otherwise comprehensive and the issue has at least been identified at some point. It may be that it is unnecessary to make a finding on a particular matter because it is subsumed in findings of greater generality or because there is a factual premise upon which a contention rests which has been rejected. Where however there is an issue raised by the evidence advanced on behalf of an applicant and contentions made by the applicant and that issue, if resolved one way, would be dispositive of the Tribunal's review of the delegate's decision, a failure to deal with it in the published reasons may raise a strong inference that it has been overlooked.
Although those observations were directed to a situation where a tribunal was statutorily obliged to consider particular matters and also had a statutory obligation to provide reasons for its decision, it seems to me that they are relevant and provide guidance in a case such as here, where it is conceded that the decision-maker was bound to consider a particular matter and the decision-maker has voluntarily provided a reasonably detailed written statement of reasons for her decision.
42 There is one important qualification. It relates to the need for greater caution in drawing inferences from omissions in a statement of reasons which has been voluntarily provided by a decision-maker and not in discharge of a statutory obligation to do so. The High Court's decision in Minister for Immigration and Multicultural Affairs v Yusuf [2001] HCA 30; 206 CLR 323 (Yusuf) highlights the importance of paying close regard to the precise terms of a statutory provision, such as s 430(1) of the Migration Act 1958 (Cth), which imposes a statutory obligation on a decision-maker to provide a written statement which sets out various matters and not just the reasons, such as a requirement to set out the findings on any material questions of fact. The precise terms of such a statutory obligation necessarily provide a critical framework in determining, for example, what legal significance should attach to the failure of such a decision-maker to make findings on every matter of fact which is objectively material to its decision. Caution is required in drawing adverse inferences from omissions in a statement of reasons which is volunteered by a decision-maker and absent any immediate legal obligation to do so because there is no detailed legal framework of the kind which operated in cases such as Yusuf and WAEE (and see also s 25D of the Acts Interpretation Act 1901 (Cth)). Having said that, however, the applicant's complaint here is not that the delegate failed to make relevant findings of fact as such, but rather that she failed to engage in an active intellectual process in relation to, relevantly, the practical effect of delaying the Commonwealth's funding in respect of the students of the School (see the observations of McHugh, Gummow and Hayne JJ in Yusuf at [75]).
43 Thirdly, in cases where a statute has an explicit list of mandatory relevant considerations and also obliges the decision-maker to give reasons, the Court has emphasised that it is not only prudent, but also desirable, for the decision-maker explicitly to address the mandatory relevant considerations in its reasons for decision (see, for example, Salahuddin v Minister for Immigration and Border Protection [2013] FCAFC 141; 229 FCR 290 at [21]-[22] per Flick J and at [31] per Katzmann J). It is difficult to see why the position should be different in any significant respect in circumstances where it is conceded that a particular matter is a mandatory relevant consideration (even though it is not explicitly stated to be so in the enabling legislation) and the decision-maker voluntarily provides a detailed statement of reasons, as is the case here. In either scenario, if the decision-maker fails directly to address a mandatory relevant consideration in the body of the statement of reasons, there is a risk that it might reasonably be inferred that the particular consideration has not been taken in account.
44 Fourthly, and related to the previous two matters, although the letter dated 6 April 2017 is not a formal statement of reasons as would be required under s 13 of the ADJR Act, it is evident from its terms that it appears on its face to be a comprehensive statement of the reasons for the 6 April 2017 decision. This is a relevant matter because it may affect the Court's willingness to draw an inference that the delegate failed to consider a mandatory relevant consideration because of the omission in the letter of any express engagement with that consideration.
45 Fifthly, as the Minister submitted here, the Court is entitled to look closely at the structure of an administrative decision-maker's reasons in order to assess whether the decision-maker truly has had regard to all mandatory criteria (see Khadgi at [70]). The Minister contended that the delegate's statement of reasons was structured in way such that the "activating" or dispositive reasons for the decision to delay funding are set out in the final section of the letter, under the heading "Reasons for decision to delay". It was further submitted that, having regard to this structure, the delegate may well have turned her mind to the effect on the students of delaying funding but this was not an "activating" reason for her decision and for that reason does not appear in that section of her reasons letter.
46 Sixthly, the applicant carries the burden of proof of demonstrating, on the balance of probabilities, that an administrative decision-maker has failed to take into account a mandatory relevant consideration (see, for example, SZDXZ v Minister for Immigration and Citizenship [2008] FCAFC 109 at [25] per Heerey, Branson and Emmett JJ).
47 Seventhly, it is relevant to note the current state of legal authorities on the issue of what amounts to "consideration" of a mandatory relevant consideration. The Full Court recently discussed many of the authorities in Carrascalao v Minister for Immigration and Border Protection [2017] FCAFC 107 at [31] ff. The Court acknowledged the danger of using epithets such as give "proper, genuine and realistic consideration" to a mandatory relevant consideration (see at [34]). The Court also identified at [45] the many cases which endorse the principle that when a decision-maker is required by its statute to consider mandatory criteria, the decision-maker "must engage in an active intellectual process directed at that … criteria". In circumstances where the Minister has conceded the existence of the mandatory relevant consideration in the terms set out in [36(b)(ii)] above, it is appropriate to address the relevant question of fact on the basis that the delegate was required to engage in an active intellectual process directed at that conceded mandatory relevant consideration.
48 Eighthly, although there is no "necessary difficulty" with an assertion in a statement of reasons to the effect that the decision-maker has "considered all matters" or, as is the case here, an assertion that "[A]fter consideration of the material taken into account" (which material is identified in [13] of the 6 April 2017 letter), such an assertion does not shield from scrutiny such consideration as was in fact given to the material (see Minister for Immigration and Border Protection v Nguyen [2017] FCAFC 149 at [32] per Flick, Barker and Rangiah JJ). Other authorities have indicated that, merely because a matter has been "touched upon" by a decision-maker, does not necessarily mean that it has been taken into account or considered in the relevant sense (see, for example, NIB Health Funds Ltd v Private Health Insurance Administration Council [2002] FCA 40; 115 FCR 561 at [155] per Allsop J (as his Honour then was) and Elias v Commissioner of Taxation [2002] FCA 845; 123 FCR 499 at [62] per Hely J). Necessarily, close attention must be given to the particular facts and circumstances of the case.
49 Ninthly, in some cases, matters external to the reasons themselves may help support the drawing of an inference that a particular mandatory relevant consideration was or was not taken into account. That is the case here. As noted above, at the interlocutory hearing the Minister's clearly stated position was that the effect on students of the School flowing from the decision to delay further funding was not a mandatory relevant consideration. In those circumstances, and in the absence of any evidence or other indication to the contrary from the delegate, a reasonable inference could be drawn that the Minister's stated position reflected the delegate's own view when she made the 6 April 2017 decision. As an aside, it might be noted that although the Minister filed an affidavit sworn by the delegate for the purposes of the final hearing, that affidavit was not read and the delegate did not give any evidence or expose herself to cross-examination.
50 Tenthly, (and related to the previous point) there may be other documents apart from a written statement of reasons which cast light on whether or not a particular mandatory matter was in fact taken into account. The Minister submitted that this was the case here. That is because, notwithstanding that there is no express reference to the conceded mandatory relevant consideration in the 6 April 2017 letter, the Minister contended that the Court should infer that the delegate did take the conceded mandatory relevant consideration into account. This submission was based on three particular documents which the Minister submitted gave rise to that inference. Each of those documents will be now described and addressed.
51 (i) The 1 March 2017 minute: This is the minute which is described and summarised in [11] to [13] above. The Minister drew attention to, and relied upon, the passage which is set out in [13] above, in which the delegate was told that MFISL's letter dated 20 January 2017 "implores you to continue to approve funding for the school to ensure operations continue as cessation of funding will result in the closure of the school, affecting over 2500 students".
52 I do not consider that this document, whether viewed in isolation or in conjunction with the other two documents identified by the Minister which are considered immediately below, establishes that the conceded mandatory relevant consideration was in fact taken into account. The brief reference in the minute to one part of the MFISL's 20 January 2017 letter does no more than record MFISL's plea that funding continue because cessation will result in closure of the School, "affecting over 2500 students". For the mandatory relevant consideration to be taken into account, in the sense of there being a genuine intellectual engagement, the delegate needed to be aware of the details of the practical effects on the students of the School closing. In my view, this necessarily involved the delegate considering up to date information in relation to matters such as how, when and where the students at the School would be relocated to other schools if the School closed with the withdrawal of further Commonwealth funding. For example, for the delegate to have had an active intellectual engagement with the issue, she needed to know what arrangements would be put in place to minimise the adverse effects of relocation of the many students at the School who, in March-April 2017 were preparing for their Higher School Certificate examinations at the end of the year.
53 It is the case that, in the 1 March 2017 minute, there is a reference to submissions and material provided by MFISL in response to the show cause notice in its letters dated 20 January and 3 February 2017 respectively. Something more will be said about the first of those letters shortly because it contains other statements from MFISL concerning the effect on the students of the School closing. What is of current relevance and significance, however, is that the minute focuses the delegate's attention very much on MFISL's failure to advance its case as to why funding should not be delayed or to provide sufficient evidence for the Department to determine progress and improvements in MFISL's compliance. This focus is not only evident from the terms of the body of the minute, but also in the detailed "formal assessment" of the letters and documents provided by MFISL, which is contained in Attachment E of the minute. That formal assessment, which comprises seven detailed pages, is explicitly directed to an analysis and evaluation of the additional material and information provided by MFISL by reference to the "compliance concerns" as identified in the Department's internal review and by the AAT. There is not a single reference in the detailed assessment to the practical effects on the students of the School closing. As noted above, the explanation for this stark omission may lie in the fact that the Department did not consider that this was a mandatory relevant consideration for the delegate to take into account in determining to delay recurrent funding to MFISL.
54 (ii) MFISL's letter dated 20 January 2017: As noted above, this letter formed part of the submissions and material provided by MFISL to the delegate in response to the show cause notice. It contained the following relevant material (without alteration and emphasis added):
In response to your communication foreshadowing the cessation of Commonwealth funding for Malek Fahd Islamic School (MFIS) we are developing a detailed response to the issues you raise. On behalf of the board and school, however, I want to urgently stress the main and immediate issue is the continued existence of the school and the educational opportunities open to its 2527 students. The powers you are exercising on behalf of the Minister are freighted with the gravest responsibility to the welfare of children to whom the Minister owes a duty of care. We as a board must very soon decide whether or not the school can reopen for the first term beginning next week. The parents need to decide whether there is sufficient likelihood of continued funding to re-enrol their children. So far as I am aware there is no clear communicated plan by either State of Commonwealth authorities to cope with the crisis over the next few weeks if the school cannot reopen and 2527 students are suddenly required to terminate the style of education their parents have chosen and instead find places at other schools in the area.
…
As a policy maker you no doubt wish to craft an outcome which so far as possible is both satisfactory to the Commonwealth and protective of the interests of the thousands of children involved. It seem to us in these circumstances that your decision, on the Minister's behalf, should be at the minimum to continue funding while the appeal against the AAT decision is heard. We recognise that other area schools may be able to squeeze in additional students in coming weeks but no option is as satisfactory to MFIS parents and students as reopening MFIS for the new term. The difficulties of absorbing so many new students so suddenly will discompose other area schools, the students, teachers and parents. For his part the Minister surely has no desire to shut down a large and high performing school, under fresh and respected governance by a new headmaster and by a board clearly and energetically repairing past misdeeds of an earlier administration, when there is now no purpose served by doing so, no gain to Commonwealth policy, and the certainty of grave injury to thousands of parents and students and their teachers if the school is forced to close. As I have pointed out above, the only possible beneficiary would be the organisation that created the problem. It would be an inexplicable decision.
…
55 The highlighted passages from the 20 January 2017 letter put the delegate on clear notice of MFISL's concerns regarding the effects on the students' quality of education if the School were to close, as well as the difficulties and ramifications of so many students being relocated to other schools in the area. These matters were not summarised in the 1 March 2017 minute to the delegate, nor is there any reliable indication that the delegate was aware of these matters and took them into account when she decided to delay Commonwealth funding.
56 As noted above, the delegate said in the 6 April 2017 letter that she had taken into account "the following material" which included MFISL's letter dated 20 January 2017. The delegate did not claim, however, that she took into account those particular aspects of the submission which gave rise to MFISL's express concerns regarding the "grave injury" to the students if the School were to close. There was simply no engagement at all by the delegate with that conceded mandatory relevant consideration. I infer that the reason lies in the view which apparently was taken at that time that the matter was not a mandatory relevant consideration.
57 (iii) Email exchange May 2016: The Minister submitted that, because of the express statement in [13] of the 6 April 2017 letter that the delegate had taken into account the material identified in that paragraph, which included the "reasoning and decision of the Tribunal dated 23 December 2016, the documentation filed in the Tribunal proceedings and the submissions made on behalf of the parties" ([13(e)], emphasis added), the Court should infer that the delegate had taken into account an email exchange in the period 13 May 2016 to 16 May 2016. This material was included in the documentation before the AAT. The email exchange was between Ms Cathie Maguire, an officer of the Commonwealth Department of Education and Training, and Ms Jodie Lydeker, an officer from the New South Wales Department of Education. In her email dated 13 May 2016 to Ms Lydeker, Ms Maguire made reference to Ms Lydeker having indicated to her that the NSW Department:
… has developed a comprehensive plan to accommodate Malek Fahd students in other schools and I would be grateful to obtain confirmation of these arrangements. I appreciate that you may not be able to provide the detail but if you could provide assurances that the plans are in place and can be activated quickly.
58 Ms Lydeker indicated to Ms Maguire on 13 May 2016 that she would seek advice from relevant officers in her department. On 16 May 2016, Ms Lydeker sent an email to Ms Maguire in which she set out the following advice from senior State Departmental representatives (without alteration):
Contingency planning:
• School Operations and Performance has developed a comprehensive contingency plan in the event of the closure of Malek Fahd Islamic School. The plan takes account of the fact that the school has 3 campuses in NSW with an approximate 2,400 students enrolled.
• The plan has a central Contact Centre - with a single phone number access point and website information to facilitate enrolment in a government or non-government school as requested by a parent of Malek Fahd Islamic School who makes contact. The Contact Centre has a project leader (senior officer level) as well as current senior officers, administration personnel, Learning and Wellbeing personnel and a Community Liaison Officer.
• The Association of Independent Schools NSW has committed to allocating a team member to the contact centre team should this be required.
• The attached is a diagrammatic flowchart of how the contact centre would operate. A particular case management focus for the contact centre would be any prospective Year 11 and 12 enrolments including liaising with Sydney Distance Education High School where required. It should also be noted that there has been some preliminary analysis of available enrolment capacity in primary and high schools surrounding the 3 Malek Fahd Islamic School campuses, noting that students of Malek Fahd Islamic School currently come from right across NSW.
• The contact centre is to be physically located at the Department's Glenfield Education Office - it would take two days' notice to have it fully operational.
• To date, Internal monitoring indicates that in 2016 there has been 28 enrolments from Malek Fahd Islamic School into government schools.
59 Ms Lydeker attached to her 16 May 2016 email a diagrammatic flowchart of how the contact centre would operate. The flowchart was as follows:
60 There are several reasons why, in my view, this email exchange falls well short of demonstrating that the delegate took into account the conceded mandatory relevant consideration. First, it is notable that the delegate did not state in her 6 April 2017 letter that she had had regard to this particular email exchange or its subject matter. The Minister's submission is put at a much higher level of generality. He submitted that the Court should infer that the email exchange was taken into account by the delegate because the material which the delegate said she had taken into account included the documentation which had been filed in the AAT proceeding. That documentation included the May 2016 email exchange described above. The email exchange totalled four pages. It was common ground that the documentation filed in the AAT proceeding totalled approximately 3000 pages. In those circumstances, I do not draw the inference that the delegate had engaged in the requisite active intellectual process with the information contained in the four pages simply because she asserted that she had taken into account all of the documentation filed in the AAT.
61 Secondly, it is notable that the email exchange is dated 13 to 16 May 2016, which is almost 9.5 months before the delegate signed the 1 March 2017 minute and almost 10.5 months prior to the 6 April 2017 letter. No evidence was adduced which demonstrated that the "contingency plan" described back on 16 May 2016 was still available the following year when the delegate decided to delay Commonwealth funding to the School. Nor was there any evidence of any inquiries having been made by or on behalf of the delegate in respect of this mandatory consideration to ascertain whether the May 2016 correspondence was still reliable, bearing in mind the obligation to have regard to available and up to date information pertaining to a mandatory relevant consideration (see Minister for Aboriginal Affairs v Peko-Wallsend Ltd [1986] HCA 40; 162 CLR 24 at pages 44-45 per Mason J).
62 For all these reasons, I do not accept the Minister's submission that the three relevant documents indicate that the conceded mandatory relevant consideration was in fact considered by the delegate.
63 Applying the general guiding principles set out above to the particular circumstances of this case, I find that the conceded mandatory relevant consideration was not taken into account in the relevant legal sense. The matters which have weighed most heavily with me in reaching this finding may be summarised as follows:
(a) The absence of any explicit reference to the conceded mandatory relevant consideration in the delegate's reasons as set out in her 6 April 2017 letter.
(b) On its face, the delegate's 6 April 2017 letter focuses exclusively on:
(i) the evidence and other material which underpinned the delegate's finding that MFISL has not, and is not, complying with relevant requirements under the Education Act which are applicable to an approved authority; and
(ii) the Commonwealth's difficulty in recovering any payments of financial assistance in 2017 if MFISL's appeal to the Full Court from the AAT's decision failed and MFISL's inadequate asset base to satisfy any debt to the Commonwealth.
(c) It may reasonably be inferred that the delegate only took these kinds of matters into account because the view taken by both her and the Department at that time was that the delegate was not obliged to consider the practical effects on the students of delaying funding. In my view, this inference may more confidently be drawn having regard to the Minister's change of position on the issue in the proceedings. In my respectful view, this provides a more plausible explanation than that which is implicit in the Minister's submission, which I reject, that the delegate may have considered the conceded mandatory relevant consideration but not included it in the final section of her 6 April 2017 letter because it was not an "activating" or "dispositive" reason for the decision to delay funding.