EPA Act charge 3: alignment of the fire trail
85In relation to EPA Act charge 3, the allegation in the amended summons is:
The Defendant failed, on or about 28 March 2012 to 22 May 2012 in breach of the said consent, to construct an access road (being the alternative/secondary emergency access) between Town Road and the proposed new dwelling on the site in accordance with the approved alignment of the said access road.
86The "approved alignment" is alleged to be that shown by the thick black hand-drawn broken line on the Site Plan. Given the characteristics of that line, it should be viewed as an approximation of the alignment.
87The Council contends that the Site Plan was enclosed with and incorporated as an approved plan into the Consent, and obliged the defendant to align the constructed fire trail in accordance with the Site Plan.
88The evidence establishes that the constructed fire trail did not align with that shown on the Site Plan in substantial respects. Evidence of misalignment is found in a survey carried out for the Council in December 2012 by Mr John Wade, a certified engineering surveyor. His survey shows substantial differences between the alignment on the Site Map and the alignment as constructed. The cross-examination of Mr Wade established that there were errors in his survey such that at one or more points his depiction of misalignment should not be accepted. However, as was demonstrated in re-examination, there remain substantial differences between the alignment on the Site Map and the alignment as constructed.
89The Council does not allege that a condition of the Consent was breached. Rather, it contends that the Site Plan alignment was part of the approved development and that the defendant carried out that development other than in accordance with the Consent into which the Site Plan was incorporated.
90The advisable way in which approved plans are incorporated into a development consent is for the development consent to expressly identify them, and for each plan to be stamped with the Council's approval and a cross reference to the development consent under which it was approved. That did not occur in this case.
91The fire trail was required by condition 13 of the Consent, which however does not refer to the Site Plan or the alignment of the fire trail:
13 (a) Construction shall comply with AS 3959 - 19999 Level 3 'Construction of Buildings in Bushfire Prone Areas'.
(b) In recognition that no reticulated water supply exists, a 10,000 litre dedicated water supply tank shall be provided and a minimum of 2kW (5hp) petrol or diesel powered pump. A 65mm storz fitting and ball or gate valve shall be installed in the tank.
(c) Access shall comply with Section 4.3.2 Planning for Bushfire Protection 2001.
(d) Access to the rear of the property shall be provided for fire fighting purposes.
(e) The proposed structure shall be relocated to the north-east, so it is no closer than 60 metres from the forest vegetation to the west or the south.
(f) Roofing shall be gutterless, screened or have leafless guttering and valleys are to be screened, to prevent the build-up of flammable material. Any screening is to have a flammability index not less than 5.
(g) The property around the dwelling to a distance of 50 metres on the southern and western elevations and 30 metres on the northern and eastern elevations, shall be maintained as an Outer Protection Area (OPA), as outlined within Section 4.2.2 in Planning for Bushfire Protection 2001.
(h) All fencing in the Inner Protection Area shall be constructed from non-combustible materials.
(i) The proposed alternative emergency access shall comply with Section 4.3.3 Planning for Bushfire Protection 2001.
(j) This building has been assessed under the requirements of Section 79BA of the Environmental Planning and Assessment Act 1979, as a single dwelling for long-term occupation. No buildings or structures are to be used for a tourist facility (bed and breakfast, farm-stay etc), land-sharing developments or any other use that would require assessment under Section 100B of the Rural Fires Act 1997, unless a "Bush Fire Safety Authority" is obtained for that purpose.
Reason: To comply with the requirements of the Rural Fire Service.
92The defendant submits:
(a)the Council has not proved beyond reasonable doubt that the Site Plan was enclosed with and incorporated in the Consent;
(b)even if the Site Plan was enclosed with and incorporated in the Consent, it did not impose an obligation on the defendant to make the fire trail follow the alignment on the Site Plan;
(c)in any case, s 76A(1)(b) is only concerned with breach of a condition and is therefore inapplicable because the prosecutor does not allege breach of a condition in relation to the alignment.
93As a general rule, a development consent, being a public document operating in rem for the benefit of third parties, such as successors in title and security holders, should be construed without reference to extrinsic evidence other than to identify a thing or place referred to in it: Sydney Serviced Apartments Pty Ltd v North Sydney Municipal Council (No 2) (1993) 78 LGERA 404 at 407.
94However, plans and other documents may be incorporated in a development consent expressly or by necessary implication: Allandale Blue Metal Pty Ltd v Road and Maritime Services [2013] NSWCA 103, (2013) 195 LGERA 182 at [24], [43]-[48], [153]-[163]:
95A document attached to a development consent or referred to in it for the purpose of identifying or describing something dealt with in the consent, will for that reason be expressly incorporated in the consent: Allandale at [45] citing Auburn Municipal Council v Szabo (1971) 67 LGRA 427 at 434 and Sydney Serviced Apartments Pty Ltd v North Sydney Municipal Council (No 2).
96In Szabo the only description in the consent of what had been approved was "additions": at 434. At the foot of the consent form it was stated: "Plans and specifications are herewith attached". Hope J held that those plans and specifications were incorporated in the consent. I observe that the plans and specifications were apparently not endorsed or described as having been approved but it would have been impossible to know what the approved additions were unless they were incorporated in the consent.
97An influential and often quoted decision on incorporation principles and how they play out is that of Else-Mitchell J in Ryde Municipal Council v Royal Ryde Homes (1970) 19 LGRA 321. In that case, a development application for a laundry stated the proposed working hours. The record of the development consent did not refer to working hours. Else-Mitchell J held that the development consent did not include any limitations of working hours. His Honour said at 323-324:
But the mere approval of an application does not, I think, necessarily have the effect of incorporating all the matters stated in the application. For one thing, many of the matters so stated are general matters of fact or assertions of intention furnished or made for the purpose of informing the council of the nature of the development, and for another, an application will often consist of or be supplemented by informal documents and even oral statements made by or on behalf of an applicant. Serious inconvenience, ambiguity and confusion could arise if, in all instances, general statements of fact and assertions of intention in an application form, as well as every other statement made in support of an application, were to be regarded as terms or conditions of a development consent, and problems would inevitably arise as to the real scope and tenor of any such consent.
...
It must not be overlooked that a consent to the development of land under a prescribed planning scheme is not personal to the applicant but enures for the benefit of subsequent owners and occupiers, and in some respects a consent is equivalent to a document of title.
I therefore think it sound to say that the legal qualities a consent possesses, or which flow from a consent, are so important that care should be taken to ensure that consents are framed in clear terms and conditions are specified with certainty. Any lack of clarity or certainty is the responsibility of the council and it must take the consequences of any failure to specify accurately or in detail what is consented to as well as any conditions to which a consent is subject.
98Another example of how the incorporation principles play out is found in Stebbins v Lismore City Council (1988) 64 LGRA 132 (considered in Allandale at [47] and [161]). There, the issue was whether a consent to a development application for a motel extension included the construction of a new entrance or driveway from the motel to a new highway. The development application was accompanied by a plan showing that entrance. The development consent issued to the applicant did not refer to the new entrance but was accompanied by a copy of the plan stamped "Approved' and marked up by the Council so as to indicate that the entrance was not approved. The Court of Appeal held that the plan should be read with the notice of consent and therefore the consent could not, in view of the stamp, be regarded as allowing for the entrance: at 156-136. The Court also considered the alternative position that the notice alone constituted the consent. In that circumstance the Court said that recourse could be had to the development application and accompanying plan because the consent could not be understood without recourse to them. A searcher wishing to obtain a full appreciation of the terms of consent would then see a plan showing no approval had been given to the new entrance: at 136.
99Stebbins contrasts with the present case. Stebbins was concerned with a plan accompanying the development application that the consent authority amended and stamped "Approved" and returned with the notice of the consent. In the present case the Site Plan did not accompany the development application but was sent by the defendant to the Council under cover of a later letter dated 14 April 2008; it was not stamped "Approved"; whether the prosecutor has proved beyond reasonable doubt that it was even enclosed with the notice of determination of the Consent is in issue; and the Consent, including condition 13, which requires a fire trail, can be understood without recourse to the Site Plan.
100The Consent is expressed to be in respect of a development application for a "Dwelling". The notice of the Consent does not expressly identify any approved plans. The first question is whether the Site Plan was enclosed with the notice of determination. On the last page of the Consent, beneath the signature of a Council officer, there appears the abbreviation "Encl", indicating an enclosure or enclosures. The Consent, after setting out the conditions, has a section titled "Information to Applicants". One of the matters appearing thereunder is:
COMPLIANCE
The development shall be carried out in accordance with the application, and "approved plans" as may be attached to this consent, and as amended by the foregoing conditions. All conditions shall be complied with prior to occupation of the development and, where appropriate, during the operating life of the development.
[emphasis in original]
101The Council submits that the Consent had enclosures comprising five plans on five pages - including the Site Plan on page 5 - which are now located in the Council file (Exhibit C) immediately behind a copy of the notice of determination of the Consent, and that they were thereby incorporated into the Consent as approved plans.
102The first three (Plans 1, 2 and 3) of these five plans are of the same character, being detailed plans of the approved dwelling. Plan 1 is a floor plan; Plans 2 and 3 show elevations and other significant details. On Plan 1 only there is a Council approval stamp. It is dated the same date as the operative date of the Consent and bears the signature of the same Council officer who signed the notice of determination of the Consent. The approval stamp on Plan 1 states under "Lismore City Council" that "Development as detailed on this Plan, or as amended in red, is approved on behalf of the Council subject to the conditions contained in the Development Consent". Clearly, Plans 1, 2 and 3 belong together because they have a common subject matter and are respectively numbered 1 of 3, 2 of 3 and 3 of 3. It is unsurprising that the approval stamp only appears on Plan 1 of 3 and not Plan 2 of 3 and Plan 3 of 3 -although it would have been preferable if it had been on all three. Unless Plans 1, 2 and 3 were enclosed and incorporated into the Consent it would be impossible to know what the approved dwelling comprises. I conclude that Plans 1, 2 and 3 were approved plans enclosed with and incorporated into the Consent. The defendant accepts that this is so.
103The fourth plan (Plan 4) is a plan of subdivision on which there has been superimposed the approximate location of the proposed dwelling represented by a small blue hand drawn square: 320 metres from Wallace Road, 140 metres from the northern boundary of the Property and 130 metres from its southern boundary.
104The fifth plan (Plan 5) is the Site Plan. The Site Plan is an aerial photograph. It shows the Property as roughly rectangular with its parallel long sides running between Wallace Road on the west and Town Road on the east. Superimposed on it are a legend, a small blue hand-drawn square, a thick black hand-drawn unbroken line leading from Wallace Road to the blue square, and a thick hand drawn broken black line leading from the blue square to Town Road. The legend describes the blue square as "Proposed Dwelling Location", the thick black unbroken line as "Proposed New Primary Access driveway", and the thick black broken black line as "Proposed Secondary Driveway Access".
105Unless Plan 4 was enclosed and incorporated into the Consent, it is impossible to give effect to condition 11, which provides: "The location of the building on the site must be established by a Registered Surveyor and must comply with this approval. Reason: to ensure the building is located on site in accordance with the approval". If Plan 4 was enclosed with the Consent, as it should have been, then there is some force in the view that Plan 5 (the Site Plan) was, as it were, in the same basket, for neither was stamped with the Council's approval, both were of a different character to Plans 1, 2 and 3, and both were attached to and folded in the same way as Plans 1, 2 and 3 in 2012.
106Mr Bailey swore in an affidavit that an exhibit to the affidavit was a copy of the Council file (Exhibit B). It shows the five plans together but not attached to each other and not behind the copy notice of determination of the Consent.
107This created evidentiary confusion. The Council sought to dispel the confusion by thereafter adducing oral evidence from Mr Bailey and tendering its whole file (Exhibit C) in which the five plans appear together and folded in the same way, but not attached to each other, immediately behind the copy notice of determination of the Consent. The documents in this file are not in chronological order, suggesting that the file has been reconstructed, and they are not in the same sequence as the purported copy of that file exhibited to Mr Bailey's affidavit.
108In opening, the prosecutor said that there would be evidence from Mr Bailey that the plans, including the Site Plan, were attached to the Consent in the Council file. However, Mr Bailey did not give that evidence.
109In subsequent oral evidence, Mr Bailey said in summary (which only fully emerged after extensive questioning) that when he inspected the Council file between 24 May and 8 June 2012 the five plans were held together by a rusty staple and were located immediately behind the copy notice of determination of the Consent. He said that he removed the staple in order to photocopy the Consent and Site Plan and after photocopying he put the plans back in the file in the same sequence, but did not staple or attach them together again. When asked why not, he said he was not sure, he would normally staple or attach them to keep the integrity of the file. At one point he said he saw the rust mark on the back of the Site Plan, later he said it was on the front of the Site Plan. In fact, there is no rust mark on either. The rust mark is visible only on the front of Plan 1. The staple holes are visible in the same location on all five pages. Anyone now searching the file without knowledge of Mr Bailey's evidence would not necessarily deduce that the five plans had ever been fastened together. There is no direct evidence that any of them were ever physically attached to the copy notice of determination of the Consent in the Council file. Mr Bailey conceded that anyone at any time could have accessed the file without leaving any record of having done so, taken documents apart, copied them, stapled them and put them back. To my mind, there is some doubt as to whether the five plans that Mr Bailey said were stapled together in 2012 were all stapled together in 2008 when the Consent was granted.
110In 2012 a Council development engineer, Mr Michael Lacey, obtained a copy of the Consent without any enclosures. In cross-examination, Mr Lacey said he was certain he had never seen the Site Plan before (notwithstanding that he refers to it in his affidavit). This illustrates the problem when a development consent does not expressly identify all approved plans and plans are not all stamped with the approval and cross referenced to the development consent.
111In a telephone conversation between the defendant and Mr Bailey on 23 May 2012, the defendant said that he had a Council approval for the works, namely "DA 05/842 for a new house at the top of my property and as part of that consent I am required to construct a fire access track". This indicates an understanding of condition 13 but does not necessarily evidence an admission that the Site Plan was enclosed with the notice of determination of the Consent received by the defendant.
112As noted above at [12], the Council issued the 2011 consent, being a "deferred commencement" development consent for a 2009 development application for the use of the Property as a rural landsharing community comprising eight dwellings, associated internal vehicular access and tree removal. The 2011 consent is not the subject of these proceedings but Mr Bailey's evidence was that it included an approved plan, which shows an alignment for the fire trail. His evidence is verified by condition 1 of the 2011 consent, which provides that the development be "substantially in accordance with the stamped approved plan 3.1 Proposed Site Layout, Amendment C, dated 10/08/09...a copy of the approved plan is...attached to this consent". Mr Bailey swore, incorrectly, that the Amendment B version of this plan dated 11.02.09 was the approved plan. Confusingly, that version is placed in the exhibit to his affidavit immediately behind a copy of the notice of determination of the 2011 consent. The version of the plan actually referred to in condition 1 appears in the evidence tangentially in a bundle of documents exhibited to the affidavit of the Council's surveyor, Mr Wade whose evidence was not directed to this issue. I will not dwell on this further confusion in the Council's evidence in relation to approved plans. The significance of condition 1 of the 2011 consent and its stamped approved plan is that they contrast sharply with the Consent which has no such condition and no stamped approval on the Site Plan.
113Two principles loom large. The first is the enduring function of a development consent as a document in rem in which third parties, such as successors in title and security holders, have an interest. The second is that lack of clarity or certainty is the responsibility of the council as the consent authority and it must take the consequences of any failure to spell out accurately or in detail what is consented to as well as any conditions to which a consent is subject. The in rem question as between a council and third parties is whether a third party searcher of the council's development consent records would know from the search that a particular plan was enclosed with and incorporated into a consent as an approved plan. That is an objective question. The third party searcher should not have to speculate from the records; nor have to hunt down and interrogate the person who signed the notice of determination of the development consent or the person who put it in an envelope to mail it to the applicant or the recipient of the notice - all of whom may be long gone. It seems to me that there is also an in personam, subjective question as between a council and the applicant for consent as to whether the applicant in fact received a plan enclosed with and incorporated into the notice of the consent as an approved plan. If it were to be proved that an applicant for consent received a notice of determination of consent with a plan enclosed as an approved plan, the applicant could not be heard to say that the plan should be treated as not enclosed and incorporated as an approved plan merely because a third party searcher of the council's records would not know it had been enclosed and incorporated as an approved plan.
114In the present case, given the state of the whole of the evidence, I have a reasonable doubt as to whether the Site Plan was enclosed with and incorporated into the Consent.
115If I am in error and the Site Plan was enclosed with and incorporated into the Consent, in my opinion the Consent did not impose an obligation on the defendant to align the fire trail as shown on the Site Plan. Rather, in my view, the Site Plan was incorporated only to identify that the fire trail ran between the proposed dwelling and Town Road, and it indicated the intention of the applicants as to its alignment but without imposing an obligation on the beneficiary of the Consent to follow that alignment. Several reasons in combination lead me to this conclusion. First, the Site Plan did not accompany the development application. Secondly, there is no provision in the Consent specifically requiring the development to be in accordance with the Site Plan (unlike the 2011 consent discussed above). Thirdly, the Site Plan is not stamped as an approved plan. Fourthly, condition 13 of the Consent, which requires a fire trail, may be contrasted with condition 11 which requires that: "The location of the building on the site must be established by a Registered Surveyor and must comply with this approval. Reason: to ensure the building is located on site in accordance with this approval". Whereas there is an obligation under condition 11 to locate the building on a particular part of the site, there is no similar requirement in the Consent that the fire trail must follow any particular alignment. If it was intended to impose an obligation on the beneficiary of the Consent to align the fire trail in accordance with the alignment on the Site Plan, that could have been spelt out expressly in the Consent but, unlike condition 11, it was not.
116Finally, the facts and reasoning of the Court of Appeal in Allandale (above at [94]) assist my conclusion. In that case the development consent was for a quarry. A number of references to "the quarry" in the conditions of the consent assumed that there would be an area capable of answering that description during the period the quarry operations were conducted. The question of construction was whether the references were to a specifically designated area of the subject site or to the area within that site on which, at any particular time, quarrying operations were being conducted: at [52]. The majority of the Court of Appeal concluded that the references to "the quarry" in the consent were to a specifically designated and definite area which was not the whole of the site. In order to identify that area, it was necessary to go to the development application. That was permissible because by using the expression "the quarry" without identifying its area, the consent must be taken necessarily to incorporate the development application and accompanying documents for the purpose of identifying the area: [55], [192]. The development application referred to an attached letter and plan. On the plan an area was circled indicating the proposed quarry area. The attached letter stated: "the proposed maximum area involved in quarrying activities is 40 hectares as indicated in the diagram": at [56]. The letter and plan were held to be incorporated into the Consent only for the limited purpose of identifying the area of the quarry which was ambiguous in the Consent, but it was acknowledged that statements of intention in documents accompanying a development application (such as intended operating hours) are different. Ward JA held at [196]:
The difficulty said to arise from incorporated general statements of intention (such as operating hours) into the consent does not arise where the incorporation need only be for the limited purpose of determining that which is unclear on the face of the development consent (namely the location and size of the quarry for which approval was given).
117Accordingly, I find the defendant not guilty of the alignment charge.
118It is unnecessary to address the defendant's alternative submission that there could be no contravention of s 76A(1)(b) of the EPA Act because that provision only applies if there is a contravention of a condition and the prosecutor disavows reliance on a condition, asserting instead that the Site Plan was part of the approved development. If it were necessary to address the submission, I would not accept it. Section 76A(1)(b) is in broad terms, which are not limited to breaches of a condition. Where an environmental planning instrument provides that specified development may not be carried out except with development consent, s 76A(1)(b) prohibits a person from carrying out the development unless "the development is carried out in accordance with the consent and the instrument". A development consent need not impose obligations only by way of conditions. An obligation is imposed by s 76A(1)(b) that the beneficiary of the consent carry out the development "in accordance with the consent". For example, if a consent incorporates expressly or by implication an approved plan, the consent must be implemented in accordance with that plan if it is apparent that that is intended (for example, as in Allandale).