[2026] FWC 370
General information, not legal advice.
Fair Work Commission
2026-02-19
Original judgment source is linked above.
s.394 - Unfair dismissal
[1] On 16 December 2025 Ms Kieya Smith (Ms Smith) made an application (Application) to the Fair Work Commission (FWC) pursuant to s.394 of the Fair Work Act 2009 (Cth) (FW Act) for an order granting a remedy, alleging that she had been unfairly dismissed from her employment with Catholic Education Western Australia Ltd (CEWA) on 24 November 2025.
[2] An unfair dismissal application must be lodged with the FWC within 21 days after the dismissal takes effect. The Application was lodged 22 days after the dismissal took effect. The FWC may only allow a further period for lodgment in exceptional circumstances.
[3] Ms Smith has made an application for an extension of time to file the Application.
[4] Directions for the filing of materials were issued to the parties on 15 January 2026 (Directions). The Directions also required the parties to file an Agreed Statement of Facts.
[5] On 22 January 2026 CEWA filed a response to the Application opposing the application for an extension of time.
[6] On 2 February 2026 a conciliation conference was held but the matters in dispute were unable to be resolved.
[7] The materials filed by the parties did not disclose any factual dispute. In these circumstances, at the request of the parties, I have determined whether to grant Ms Smith an extension of time to file the Application solely on the materials filed by the parties without a hearing.
[9] CEWA chose not to file any witness statements.
[10] A digital court book containing the evidence and submissions of the parties was prepared by the parties and filed on 11 February 2026 (DCB).
[11] In reaching my decision, I have considered all the submissions made and the evidence tendered by the parties, even if not expressly referred to in these reasons for decision.
"I'm going to get a start my fair work unfair dismissal claim form today".
"...Don't worry about drafting the form/claim yourself: that is something I can do for you. Once I've got a draft ready, I'll provide it to you for review/approval.
The deadline for filing an unfair dismissal claim is 21 days after the date the dismissal took effect which means that the last day for us to file a claim is 9 December 2025".
[34] Mr Elliot filed an amended application on 15 January 2026.
[35] Subsection 394(2) of the FW Act provides that an application for an unfair dismissal remedy must be made 'within 21 days after the dismissal took effect', or within such further period as the FWC allows pursuant to subsection 394(3) of the FW Act.
[39] The date 21 days after the dismissal took effect was 15 December 2025.
[41] The Application was therefore filed 1 day out of time.
[43] Section 394(3) of the FW Act requires that, in considering whether to grant an extension of time, the FWC must take into account the following:
[47] The requirement that there be exceptional circumstances before the time for the lodgement of an application can be extended under section 394(3) of the FW Act contrasts with the broad discretion conferred on the FWC under section 185(3), to extend the 14 day period within which an enterprise agreement must be lodged, which is exercisable simply if in all the circumstances the Commission considers that it is 'fair' to do so.
[48] The onus is on Ms Smith to provide a credible reason for the delay.
"For example if an applicant is in hospital for the first 20 days of the 21 day period this would be a relevant consideration if the application was filed 2 days out of time as occurred in this matter."
"The conduct of an applicant might have contributed to a delay in the filing of an unfair dismissal application notwithstanding that the delay was also contributed to by representative error. That might be the case if, for example, the applicant only consults the representative shortly before the expiry of the time limit14, the applicant entrusts his or her application toa representative who is obviously unqualified or unwilling or unable to assist15, the applicant fails to cooperate with the representative by providing the information or assistance necessary to prepare the application or the applicant leaves the application in the hands of his or her representative for an extended period without receiving any communication from the representative and without taking steps to ascertain the status of the application."
[57] CEWA submit that Ms Smith's circumstances are distinguishable from those of Mr Jordan and Mr MacLeod and that she contributed to the delay in the filing of her Application.
[58] Mr Jordan and Mr MacLeod were dismissed by Multiplex Australasia Pty Ltd (Multiplex) on 12 July 2024. Both were members of the Construction, Forestry and Maritime Employees' Union, Construction and General Division, WA Divisional Branch (CFMEU). Similarly to Ms Smith, Mr Jordan and Mr MacLeod requested their union to provide representation and assistance in filing of their unfair dismissal applications. The CFMEU represented to them that it would handle the filing of their unfair dismissal applications. Both Mr Jordan and Mr Macleod were responsive to requests from the CFMEU for information to prepare the applications.
[59] The CFMEU employee responsible for filing their applications, Mr Rhys Cardinal (Mr Cardinal), in stark contrast to Mr Elliot who is an experienced and senior official in his union, Mr Cardinal was a legal assistant. Mr Cardinal miscalculated the 21-daytime period for lodging applications. Mr Cardinal calculated the last day on which the applications could be filed to be Saturday, 3 August 2024. This was incorrect. The last day was in fact Friday, 2 August 2024. Mr Cardinal believed that, given 3 August 2024 was a Saturday, he could file the applications on Monday, 5 August 2024, which he did. If the time limit had expired on the Saturday, Mr Cardinal would have been correct in that regard. As the time limit had expired on the Friday, the applications were filed three calendar days and one business day late.
[60] CEWA submit that Ms Smith's circumstance are distinguishable from those of Mr Jordan and Mr MacLeod because Mr Elliot's initial, and grossly incorrect, calculation of the filing date notwithstanding the senior position he held in the union should have put Ms Smith on notice that she ought not rely solely on his advice and ought take her own steps to confirm the correct filing date given she was aware that a time limitation for lodgment applied.
[61] CEWA note that Ms Smith has not provided any material evidence to:
[65] After having been told by Mr Elliot that he had grossly miscalculated the last date for filing and discovering that the Application was not ready to be filed there is no evidence that Ms Smith took steps to independently check the correct final date for filing or to follow up on the preparation of the Application not withstanding it should have been in an advanced stage of preparation. The evidence is that it was Mr Elliot who contacted Ms Smith at the end of the day on 15 December 2026, the last day before the final day upon which they both believed the Application could be filed.
[66] I note that having been made aware that the Application was deficient on 24 December 2025, and having informed Mr Elliot the same day, there is no evidence that Ms Smith followed up to ensure that deficiency was corrected. Ultimately it was a further 22 days before Mr Elliot filed an amended application on 15 January 2026.
"The responsibility for the delay rests overwhelmingly with the Applicant's solicitor who chose to make what were in the end only limited further inquiries of the First Respondent and wait for a response, rather than meet the statutory deadline of which she was clearly aware. However, for the reasons referred to above, I do not think that the Applicant can be entirely excused from the responsibility for the delay."
[69] Had Ms Smith checked Mr Elliot's calculation, for example by simply calling the FWC helpline, or had followed up on the preparation of the Application knowing that a time limit applied to the filing of the Application the delay would have most probably not have occurred.
[70] I am therefore satisfied that Ms Smith bears some responsibility for the delay and it can not be excused entirely by representative error.
Did Ms Smith first become aware of the dismissal after it had taken effect?
What action was taken by Smith to dispute the dismissal?
[75] There is no evidence that Ms Smith took any other steps post her dismissal other than by virtue of making the Application.
[76] On balance the submissions and evidence before me with respect to this consideration are neutral in determining whether exceptional circumstances exist in this Application.
What is the prejudice to CEWA (including prejudice caused by the delay)?
[78] The employer must produce evidence to demonstrate prejudice. It is then up to the employee to show that the facts do not amount to prejudice.
[80] CEWA say that prejudice lies in the loss of opportunity and certainty of relying on the statutory time limit. Ms Smith submits that as the Application was filed less than 12 hours late that CEWA has endured no substantial prejudice (if any) due to the delay in filing the Application.
[81] The delay is not exceptionally long. Even in the absence of prejudice, I would attribute it little weight in consideration of whether there are exceptional circumstances. The mere absence of prejudice to the employer is of itself an insufficient basis to grant an extension of time.
[83] Ms Smith submits that the Application has merit because the Allegations are not true, the Investigation was procedurally unfair and that dismissal was harsh in the circumstances. It is unclear on the materials currently before me that Ms Smith has an arguable case that she was denied procedural fairness.
[85] In the absence of a hearing of the evidence, it is not possible to make any firm or detailed assessment of the merits. If the Allegations can not be substantiated Ms Smith has an apparent case, if the Allegations can be substantiated CEWA has an apparent defence.
[86] In the circumstances, it is not possible to make an assessment of the merits of the Application.
[87] The merits of the Application are therefore a neutral consideration.
Fairness as between Ms Smith and other persons in a similar position
[91] Ms Smith's circumstances can be differentiated from those of Mr Jordan and Mr Macleod. There was no reason for Mr Jordan or Mr Macleod to question Mr Cardinal's competency to file their applications in time. In Ms Smith's case a senior employee of the union admitted to an extraordinary error in calculation. This should have put her on notice that she ought not rely exclusively on the advice of her representative.
[92] Having regard to the matters I am required to take into account under section 394 of the FW Act, and all of the matters raised by Ms Smith, I am not satisfied that there are exceptional circumstances in this case, either when the various circumstances are considered individually or together.
[93] As I am not satisfied that there are exceptional circumstances, there is no basis for me to allow an extension of time. I therefore decline to grant an extension of time under section 394(3) of the FW Act.
[94] Even if I were satisfied that representative error was the reason for the delay I would be disinclined to exercise my discretion to grant the extension given the object stated at s.381(2) of the FW Act to ensure that a "fair go all round" in circumstances where:
[95] An unrepresented applicant who was unaware of the time limit would ordinarily be denied an extension of time. Ms Smith had the advantage of being aware that the time limit existed. An unrepresented applicant who faced delays in securing legal advice would ordinarily be denied an extension of time. Ms Smith had the benefit of legal advice prior to and from the date of dismissal giving her the advantage of a full 21 days to prepare her Application assisted by representatives with prior detailed knowledge of her case. An unrepresented applicant who filed their application late because of a failure of technology on the final day of the 21 day period would ordinarily be denied an extension of time because they would be expected to have prepared their materials with sufficient time to accommodate such an eventuality.
[96] Not being satisfied that there are exceptional circumstances, there is no basis for the Commission to allow an extension of time. Accordingly, Ms Smith's application for an unfair dismissal remedy must be dismissed.
[26] Singh v Trimatic Management Services Pty Ltd [2020] FWCFB 553, [10]. See also Acts Interpretation Act 1901 (Cth) s 36(1) as in force on 25 June 2009; Fair Work Act 2009 (Cth) s 40A.
[27] Ibid; Stedman v Transdev NSW Pty Ltd [2015] FWCFB 1877.
[30] Nulty v Blue Star Group Pty Ltd [2011] FWAFB 975, [13] ('Nulty').
[32] Stogiannidis v Victorian Frozen Foods Distributors Pty Ltd [2018] FWCFB 901, [39].
[33] Diotti v Lenswood Cold Stores Co-op Society t/a Lenswood Organic [2016] FWCFB 349 at [16].
[34] Kyvelos v Champion Socks Pty Ltd (unreported, AIRCFB, Giudice J, Acton SOP, Gay C, 10 November 2000) Print T2421 at [8].
[35] Diotti v Lenswood Cold Stores Co-op Society t/a Lenswood Organic (n 42) at [31].
[37] Stogiannidis v Victorian Frozen Foods Distributors Pty Ltd (n 41) [39].
[40] Mr John Jordan v Multiplex Australasia Pty Ltd [2024] FWCFB 440, [37]
[41] Ms Medeya Hamzze v SSMG-Wolves Pty Limited [2026] FWC 194, [10].
[42] Mr John Jordan v Multiplex Australasia Pty Ltd [2024] FWCFB 440, [33].
[45] [1959] HCA 8; (1959) 101 CLR 298 at 320
[50] Mr Beau Scholtz Pty Ltd, Diverse Group (Australia) Pty yd, Diverse Holding (Australia) Pty Ltd [2025] FWC 1326 at [17]
[51] Mr John Jordan v Multiplex Australasia Pty Ltd - [2024] FWCFB 440 at [34].
[54] Meek v Baycorp Pty Ltd t/a Baycorp Pty Ltd [2016] FWC 1291 at [15].
[55] Brodie-Hanns v MTV Publishing Ltd (1995) 67 IR 298 at 300.
[58] Brisbane South Regional Health Authority v Taylor (1996) 186 CLR 541 at 556.
[59] Haining v Deputy President Drake [1998] FCA 1168; (1998) 87 FCR 248, 250.
[61] Andrew Green v Bilco Group Pty Ltd [2018] FWC 6818 at [31].
[62] See for example Battigelli v Respiratory West Pty Ltd [2022] FWC 25 and Murray v Ambulance Victoria (n 62).
Printed by authority of the Commonwealth Government Printer
Kieya Smith
Catholic Education Western Australia Ltd [2026] FWC 370
(1959) 101 CLR 298
(1995) 67 IR 298
(1996) 186 CLR 541
(1998) 87 FCR 248