[2012] VCAT 1060
General information, not legal advice.
Victorian Civil and Administrative Tribunal
2012-03-23
Original judgment source is linked above.
(1) Subject to this section, a document is an exempt document if it is a document the disclosure of which under this Act -
(a) would disclose matter in the nature of opinion, advice or recommendation prepared by an officer or Minister, or consultation or deliberation that has taken place between officers, Ministers, or an officer and a Minister, in the course of, or for the purpose of, the deliberative processes involved in the functions of an agency or Minister or of the government; and
(1) Subject to this section, a document is an exempt document if its disclosure under this Act would, or would be reasonably likely to -
(a) prejudice the investigation of a breach or possible breach of the law or prejudice the enforcement or proper administration of the law in a particular instance;
(b) prejudice the fair trial of a person or the impartial adjudication of a particular case;
(c) disclose, or enable a person to ascertain, the identity of a confidential source of information in relation to the enforcement or administration of the law;
(d) disclose methods or procedures for preventing, detecting, investigating, or dealing with matters arising out of, breaches or evasions of the law the disclosure of which would, or would be reasonably likely to, prejudice the effectiveness of those methods or procedures; or
(1) A document is an exempt document if its disclosure under this Act would involve the unreasonable disclosure of information relating to the personal affairs of any person (including a deceased person).
information relating to the personal affairs of any person includes information -
(a) that identifies any person or discloses their address or location; or
(b) from which any person's identity, address or location can reasonably be determined.
EXEMPTION CLAIMED PURSUANT TO S 31(1)(a) AND (b)
KEY ELEMENTS OF S 31(1)(a) AND (b)
The expression 'reasonably likely' is substantially idiomatic, its meaning not necessarily unlocked by close dissection. In its ordinary use, it speaks of a chance of an event occurring or not occurring which is real - not fanciful or remote. It does not refer to a chance which is more likely than not to occur, that is, one which is 'odds on', or where between nil and certainty it should be placed. A chance which in common parlance is described as 'reasonable' is one that is 'fair', 'sufficient' or 'worth noting'. It is not inapt to attribute such meaning to the expression in s 31(1) of the Act.
Prejudice is not a term of legal art. It means to impede or derogate from. Its content is governed by the matters which may be impeded or derogated from, which in this case is the administration of the law.
The concept of 'enforcement ... of the law in a particular instance' may be similar to that of an investigation: ... It seems to contemplate that an offence has already been committed, following which investigations are conducted and proceedings brought.
... I accept, that the 'administration of the law' required to be considered is the administration of the law unaffected by any right to access of documents given by the Act.
To say that 'the proper administration of the law' is inclusive of its practices and procedures does not, in my opinion, exhaust the content of that imprecise phrase. It should be considered to extend to the conduct of litigation generally, the object of which is to achieve justice between the parties; not abstract 'justice', but justice achieved within the framework of the law - a framework encompassing both substantive law and practices and procedures both pre-trial and during trial. In Croom's Case ([1991] 2 VR 332) at p 324, Young CJ referring to s 31(1)(a) said this '... the administration of the law indicates, something concerned with the process of the enforcement of legal rights or duties. I agree, with respect, in O'Bryan J's observation that to fall within s 31 a document should have a connection with the criminal law or with the process of upholding or enforcing civil law'."
In resolving the problem before the court it should be accepted that the phrase 'the ... administration of the law' includes relevant matters of practice and procedure. ... It does not follow, however, that the phrase is concerned only with such matters.
Whether the release of the documents over which the exemption in s 31(1)(a) is claimed would be reasonably likely to prejudice the prosecution
The words 'reasonably likely' do require the Tribunal to consider what will actually happen if these documents are released to this applicant. That focus is heightened under s 31(1)(a) by the fact that what is to be examined is prejudice 'in a particular instance'. That becomes a much more specific inquiry than the inquiry under s 31(1)(d), for example.
... it is wrong for witnesses to be handed copies of each other's statements or proofs of evidence in circumstances enabling them to compare what each had said; for statements of proofs of evidence to be read to witnesses in each other's presence; for witnesses to discuss what evidence they will give; and for witnesses to be trained or coached in their evidence, whether one-to-one or in groups.
... in the present context, the giving of a warning does not mitigate the prejudice; rather, it demonstrates that prejudice has already been suffered. In other words, once the stage is reached of the trial judge giving a direction, the trial has already been seriously prejudiced by the need to give a warning.
Effect of release pursuant to s 31(1)(b)
Section 31(1)(d) - exposure of methods and procedure for investigating breaches of law
A document is exempt under s 31(1)(d) if its disclosure under the Act would, or would be reasonably likely to, disclose methods or procedures for preventing, detecting, investigating, or dealing with matters arising out of, breaches or evasions of the law the disclosure of which would, or would be reasonably likely to, prejudice the effectiveness of those methods or procedures.
(2) This section does not apply to any document that is -
(c) a document containing any general outline of the structure of any programme adopted by an agency for investigating breaches of, or enforcing or administering, the law; ...
Email chain involving email from Sergeant Nathan Kaeser to Detective Senior Constable Adrian Smith and others.
It would appear that an email from Nathan Kaeser who was in charge of the investigation of the operation 'Soarer' and Detective Senior Constable Adrian Smith who appears to have been in charge of the investigation of the assault and affray at the Bubble night club would contain a mixture of facts and opinion as well as purely factual exchange. As such, the exemption will not apply to this material.
The documents may also appear to contain a statement of subjective feelings of the author. Such a statement has been found not to be covered by s 30(1) (see Pritchard v Victoria Police [2004] VCAT 1329, [20].
Section 30(1)(b) of the Act requires that it would be contrary to public interest to release these two documents
Use of Victoria Police email system for debate and deliberation
... where an agency is charged with the prosecution and investigation of serious breaches of the law, there is an important public interest which should protect documents which are used as the basis of that decision-making process. The officers ought to be given the freedom to canvass all possibilities and to make what are in fact subjective evaluations of individuals and fact situations, without fear that such comments, assessments and recommendations will go beyond the office of the agency itself. I do wish to stress the view that each case must depend upon its own facts but that where a law enforcement agency is involved, then I believe that a closer examination of the public interest is required than would otherwise be the case.
Furthermore, the Victoria Police Manual states that police officers are held to a higher standard of conduct in both public and private lives and are more open to public scrutiny than other members of the public. It further states that public scrutiny is part of the Victoria Police decision-making framework and all employees of the Victoria Police must ensure that their decision withstands public scrutiny.
There is a clear public interest in protecting the deliberative process of the police force.
The matters already referred to in relation to section 31(1)(a) and (b) are also matters that militate strongly against disclosure of those documents in respect of which section 30 is claimed. There is a public interest in a key witness in a forthcoming prosecution not being shown internal working documents about the investigations on which the prosecution is based.
The personal information over which section 33 is claimed in the present case is names and personal information of persons who have objected to such information being released.
In Victorian Administrative Law, a number of factors are identified as relevant to determining whether disclosure would be unreasonable. These include :
b. the circumstances in which the information was obtained;
c. the extent to which the information is available to the public;
f. any public or important interest in disclosure of the information;
h. whether release could lead to the person suffering stress or anxiety.
The applicant may or may not know the names of the persons involved, however, if he were able to obtain the names of the persons concerned in the document, the question then may be asked what would he do with that information and what would be his likely reaction and the likely reaction of the persons whose personal information is contained in the documents?
That prospect raises concerns about the integrity of the trial process like, and additional to, those discussed with respect to section 31(1)(a) and (b).
Circumstances in which the information was obtained
The extent to which the information is available to the public
Disclosure is more likely to be unreasonable if the applicant's reason for seeking access is out of some particular personal crusade or for the purpose of embarrassing or otherwise harming third persons concerned.
Whether the applicant's purpose for seeking the documents is likely to be achieved by disclosure of the personal information
In the absence of exceptional circumstances, police officers do not owe a duty of care to an individual to investigate a complaint of actual or threatened criminal conduct. A duty of care to investigate is not owed by police officers primarily because the imposition of such a duty would be inconsistent with the performance of a policy officer's public duty to enforce the criminal law, which requires them to exercise discretion in prioritising the use of investigative resources in the public interest.
Whilst the authorities in this area allow for the possibility of a duty of care existing in relation to the investigation of actual or threatened criminal conduct in 'exceptional circumstances', neither counsel were able to refer me to any cases where either exceptional circumstances have been held to exist or such a duty has been found. One might have thought that the cases of Hill v Chief Constable of West Yorkshire and Brooks v Commissioner of Police of the Metropolis may have involved exceptional circumstances. In Hill, the claim was that the police conducted their investigations negligently, which resulted in their failure to apprehend a serial killer before he murdered the daughter of the plaintiff. No relevant duty was held to be owed in that case. Brooks was a case where the House of Lords had to deal with a claim brought against the police by the surviving victim of a racist attack. A committee of inquiry had 'exposed a litany of derelictions of duty and failures in the police investigations'. Notwithstanding this matter, the House of Lords unanimously declared that no duty of care was owed to the victim. The circumstances of the present case as pleaded by the plaintiff, when compared to the circumstances in Hill and Brooks and the other authorities in this area, are not in any relevant sense exceptional. In any event, the plaintiff in the present case has not pleaded (and was not able to suggest) any circumstances that might be exceptional giving rise to the fifth defendant owing the duty of care pleaded against him.
Whether the applicant's purpose in seeking the documents is likely to be achieved by disclosure of the personal information
Any public or important interest in disclosure of the information
Arrests are frequently made in circumstances of excitement, turmoil and panic [and] it would be altogether unfair to the police force as a whole to sit back in the comparatively calm and leisurely atmosphere of the courtroom and there make minute retrospective criticisms of what an arresting constable might or might not have done or believed in the circumstances.
It must be accepted that the word 'requires' which appears in s 50(4) directs the decision-maker to identify a high-threshold public interest before the power can be exercised. It is not enough that access to the documents could be justified in the public interest.
JCL
Victoria Police
(1994) 1 VR 41
(2010) 241 CLR 320